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Project Manager

Vienna

  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location: Vienna
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: Closed

VacancyAnnouncementVA18P139V01 ProjectManager

Capacity Building of Law Enforcement Officers on Organised Immigration Crime in Pakistan

Posting Date: 14 November 2018

Deadline for Applications: 28 November 2018

Duty Station: Vienna, Austria or Islamabad, Pakistan

ProposedStart Date: 1 December 2018

Contract Duration: 4 months (with possibility of extension)

Type of Post: Local (onlyVienna- or Pakistan-basedapplicants will be considered)

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment,integrity, partnership, respect,and innovation in actions and decisions. Project Overview:

ICMPD is inviting all interested candidates to apply for the vacancy of Project Manager for capacity building of law enforcement officers on Organised Immigration Crime in Pakistan (OIC).

The project envisages a capacity-building plan the Federal Investigation Agency of Pakistan (FIA). As part of this endeavour, the project shall aim to contribute towards a better understanding of implementation challenges related to the newly adopted legislation in Pakistan related to trafficking of human beings and smuggling of migrants. Moreover, it will also contribute towards the delineation of the modus operandi of the fraudulent travel agents engaged in irregular migration organised crimein the country.

The project will support theGovernment ofPakistan and its Ministry of Interior and FIA through provision of technical and expert support in the domains of organised crime and migration management.

Please note that this position is subject to approval and availability of project funds. Job Description:

The Project Manager will be working as the focal point of the project for ensuring the direction of project activities, delivery of project outputs and the achievement of project targets and results.

The Project Manager organises for a prompt kick off/initiation of the project, including set up and recruitment of project staff. S/he develops and maintains relationships with project 1partners, beneficiaries and other stakeholders as well as plans and coordinates implementation of all aspects of the project ensuring that the project is managed according to the approved project documentation, work plans and budgets in line with ICMPD´s rules and business processes as well as partner and donor agreements. The Project Manager ensures timely and qualitative delivery of project outputs and achievement of project results in close collaboration with the project team, project beneficiaries and donors as well as manages a smoothproject finalisation and closure.

The Project Manager establishes and monitors the implementation of a project work plan ensuring that adequate data and information is gathered for assessmentand reporting. S/he continuously analyses the implementation of the project, takes corrective action as required and assesses achieved results for quality and impact. The Project Manager plans and coordinates project communications activities and ensures that reporting on project progress and results is timely, of high quality and carriedout in accordancewithdonor agreements.The ProjectManager coordinates project´s contribution to ICMPD´s knowledge base and identifies and develops new projects and participates in resources mobilisation activities. The Project Manager leads and supervises the project team consisting of ICMPD personnel and consultants ensuring that the team works accordingto the project workplan and produces timely and qualitative outputs. S/he assesses the performance of the project team members and works in closely with the Policy Team for production and quality management of policy- related outputs and with CRMfor financial managementand coordinates her/his work with the other ProjectManagers.

The Project Manager works under the supervision of the Regional Coordinator – Silk Routes, based in Vienna.

Tasks and Responsibilities:

1. Direction of ProjectActivities and Kick-Off:

Ensure a prompt startof the project;

Recruit project team. Draft ToRs (use ICMPD standard Job Profiles as available), organise interview panels, follow-up on recruitment process ensuring timely deployment of the project team;

planned targets and results.Coordinate with project stakeholders ;

Coordinate project strategic direction and work plan with project partners; Establish collaboration and information flows with project stakeholders, donors and beneficiaries and key project experts ensuring that project´s objectives, direction and expected results as well as implementation approach are well-communicated to all stakeholders;

Assess and as necessary adjust, the initial project budget ensuring that the budget supports achievement of results within the timeline;

Develop a communications plan for the project according to donor agreements and ICMPD´s Communications Strategy. Coordinate set up of project website and social media contents. Initiate project contacts database;

Initiate project implementation by organising/coordinating organisation of kick off and inceptions events as applicable.

2. Project Management and Implementation:

Organise work of the project team in line of the project work plan. Track and monitor implementation of the work plan and the timely accomplishment of project outputs. Take correctiveaction as required;

Mobilise project staff and experts, goods and services, capacity building and grants schemes for activities, including reviewing and approving terms of references and specifications and overseeing contractors’work;

2 Coordinate and follow-up withpartners ensuringthat activities are carriedoutaccording to agreed work plan and other agreements. Ensure that project´s scope and direction remain relevant for achievement of the intended results;

Ensure that project content and outputs are produced timely and according to project workplan and ICMPD´s quality standards.Review,commentupon and approve project outputs (reports, presentations, publications). Ensure review and quality control of policy and researchoutputs by Policy and ResearchUnits respectively; Oversee and coordinate organisation of meetings, seminars, workshops and other events.Ensurethat agenda, technicalnotes andworking group papers andother inputs to events are produced in a timely manner;

Control and approve project correspondence;

Assess project progress and results in close consultation with project stakeholders. Develop improvements to enhance performanceof the project;

Implement ICMPD´s risk management system at project level. Take preventative and mitigation measures as applicable;

Ensure and oversee a systematic monitoring of project activities and progress in line with ICMPD monitoring guidelines. Ensure data and information gathering for project monitoring;

Organise scheduled and ad hoc project reviews;

Monitor implementation of the project communications plan. Organise drafting of communications materials, edit project-related publications, coordinate and oversee inputs from the project team;

Participate in, and chair project events, seminars and workshops. Present project results to various stakeholder groups suchas Steering Groups/donors; Participate on behalf of ICMPD in conferences/meetings/seminars relevant for the project.

3. Project Administration and Reporting:

Ensurethat projectactivities are implemented in an efficient and cost-effectivemanner in line with the work plan;

Ensurethat administrative processes suchas procurementandcontractingare carried out promptlyand in accordancewithICMPD rules andestablished businessprocesses. Ensure compliancewith donor rules as applicable;

Identify and take correctiveactions promptly;

Oversee the appropriate use of project funds in accordance with the budget. Monitor and analyse budget implementation and adjust budget to changes in project work plan; Ensure timely reporting to donors and partners, oversee formulation and drafting of progress and final reports. Coordinate with Corporate Resources Management (CRM) Team for preparation of financial reports. Submit reports (full package) to donor according to established reporting schedule;

Ensure project documentation is maintained and filed according to ICMPD policies; Coordinate and implement project closure activities.

4. Management of Project Team and Experts:

Plan the compositionof the project team, revise as required;

Identify project experts. Draft /approve ToRs.Oversee timely deployment; Coordinate the work of the project team by allocating tasks, supervising task completion, coordinating work processes;

Ensure effective and transparent management and communication processes within the project team. Keep the team abreast with developments relating to ICMPD; Oversee implementation of ICMPD´s security system for staff safety, as applicable, in collaboration with ICMPD Senior Security Advisor and Head of Office as applicable; Evaluate the performance of project team and experts according to ICMPD´s performance management system, report regularly on team performance to supervisor(s).

3 Keep informed about the expertise/specialisation of project team members. Support development of expertise and knowledge in the team.

5. Participation in Programme/ProjectDevelopment:

Actively identify opportunities for expansion of ICMPD´s activities and development of new initiatives;

Provide and formulate inputs to development of new initiatives;

Identify and formulate lessons learned and best practices from project implementation to feed into formulation of new projects;

Provide support and participate as a member of ICMPD communities of expertise and practicein collaboration with the PRS;

Develop and formulate new projects.Draft concepts and project proposals,work plans and budgets for new projects;

Participate in resourcemobilisation for new projects.

Key Results:

Project implemented according to project documentation, donor/partner agreements and project work plan and budgets in line with ICMPD´s rules and business processes; High-quality project outputs and deliverables produced according to project plans; Project budget implemented according to ICMPD´s rules and project narrative reports prepared according to donor agreements and ICMPD guidelines;

Project Team deployed as per project work plan and the work of the team supervised and coordinated in a results-oriented and motivating manner;

Project lessons learnt and best practices identified and documented; Ideas and concepts for new projects identified and new projects formulated. Incumbent Profile:

A minimum of 5 years position-specific experience in management of projects in multiple countries or multi-sector project in one country in the field of migration; Experience and knowledge in areas of irregular migration, trafficking in human beings, smuggling of migrants, border management, labour migration and major migration trends prevalent in Pakistan and neighbouring countries;

Experience in project financial management;

Experience in management of project teams and experts;

Substantive knowledge of migration issues;

Professionaltraining in projectcyclemanagement. Certification is projectmanagement (Prince2 or similar) is a distinct asset;

Strong analytical, drafting and organisational skills;

Solid communications skills.

Corporate Qualifications:

Knowledge at advanced university degree level (Master) in international relations, law, development studies, economics, social or political science, migration studies, organised crimeor related field or its equivalent in training and experience; Proven international or intercultural exposure;

Experience in international context.

Proficiency in (verbal/written) English and local languages (Urdu, Pashto, Punjabi) is an asset.

Master´s degree related to the area of work.

4Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD

online recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET)of theclosingdatespecifiedabove. For this purpose, candidates willfirstneed toregister with the ICMPD website. Oncethe relevant data has been entered, candidates will be able to apply for vacancies.

Please note that in the courseof the online application, the motivation letter and personal CV mustbe uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possibleafter the vacancyhas been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview. In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancelthe recruitment. This position may entail frequent travel to high-risk areas at short notice for the execution of the tasks and duties, whichmay warrant adherence to securityprotocols, and/or health procedures.

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This vacancy is now closed.
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