Carry out a variety of functions required to ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, Global Support Office or field guidelines.

Medair’s emergency response team and partner World Concern completed shelter and hygiene kit distributions for Rohingya refugees in November, 2017, and Medair is now transitioning into longer-term programming with a focus on nutrition and health services and provision of transitional shelters in the refugee camps. The nutrition and shelter sites will require a robust supply chain and logistics for effective service delivery. The Medair  team is also pursuing opportunities to work with local partners to  implement  Shelter, Health and Nutrition projects in the area of coverage.

Field based position in Cox’s bazar, Bangladesh.

As soon as possible. Full time,  6  to 12 months.

Logistics

• Carry out the day-to-day logistical functions of the programme.
• Supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT (e.g. satellite and mobile phones, HF and VHF radios, laptops, printers, scanners, etc.), maintenance and asset tracking.
• Liaising with the relevant field manager to provide effective logistical support to the projects and the field teams.
• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased
• Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.

Administration

• Meet the logistics related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the logistical aspects of the programme function efficiently, effectively and with integrity.
• Ensure a clear and transparent paper trail is in place for all logistical transactions (e.g. purchase requests, waybills, stock control, asset tracking, etc.), that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
• Contribute, as required, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.

Communication

• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
• Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors.
• Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.

Staff Management

• Work with nationally recruited staff with an emphasis on developing individual and team capacity to handle a variety of logistical tasks as efficiently and effectively as possible.
• On occasions work with casual labour (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks.

Quality Management

• Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

• Professional / vocational / technical qualification in a relevant field .
• Strong working knowledge of English (spoken and written).

  Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the Medair ROC. Read more for information, dates and related costs.

• One year post-qualification professional experience. Work experience in logistics, preferably in an NGO.
• Able to make decisions within a consultative and supportive framework.
• Can prioritise work to meet deadlines.
• Capacity to work under pressure and manage personal stress levels.
• Committed to best practice. Quick learner with practical, precise approach.
• Able to cope with basic living conditions in the field and during field trips.
• Team-player with good inter-personal skills. Respectful, accountable, honest.