Program Coordinator, Eastern Europe & Central Asia Region

ABOUT IDLO

The International Development Law Organization (IDLO) enables governments and empowers people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity. We contribute to creating stable and inclusive societies where every person can live free from fear and want, in dignity and under the rule of law.

To learn more about IDLO, please visit our website www.idlo.int or follow us on Twitter @IDLO.

ORGANIZATIONAL CONTEXT

The Department of Programs is the central management and coordinating function for program delivery and capacity development.  It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organizational strategy.

Under the direct supervision of the Regional Program Manager, the Program Coordinator supports implementation of programs. The Program Coordinator is responsible for overall program cycle support including, formulation, implementation, financial and quality compliance. The Program Coordinator interacts with internal as well as external functions.

THE JOB

IDLO has a diverse portfolio of projects in the Eastern Europe and Central Asia (EECA) region, implemented out of the Head Quarters and our regional offices in Bishkek, Dushanbe, Kiev and Ulan Bator. The Program Coordinator will be an integral part of the regional program implementation team, working in the framework of the IDLO Eastern Europe and Central Asia Strategy to implement Rule of Law programs focused on empowering women and marginalized groups to realize their rights, strengthen capacity and integrity of justice sector institutions, support legal and judicial actors to promote economic opportunity and sustainability, and champion rule of law with decision makers and civil society. 

Under the supervision of the Regional Program Manager, Eastern Europe and Central Asia, the Program Coordinator will be responsible for the following:

Summary of Functions

1. Follow and analyze development of Rule of Law trends in Eastern Europe, Balkans and the former Soviet Union:
   • Design, research, draft, and edit working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs;
   • In line with programmatic work, provide policy guidance and recommendations for improvement of various legal systems and institutions related area of experience
   • In close cooperation with Communications Team, note and develop success stories and generating content for internal and external communications;

2. Support day to day program implementation, including: work planning, budget management, monitoring, and reporting, and ensure that all project phases are consistent with the project design and delivery schedule and in accordance with IDLO processes and procedures.
   • Manage the coordination of work and information between IDLO Offices.
   • Support development of implementation plans by means of standardized program cycle management tools, logic models and frameworks, work plans, and others;
   • In coordination with the Field Office, monitor daily program implementation issues, including revisions to project design and work plans; make recommendations for timely and optimal course corrections;
   • Draft, collate and provide input for the finalization of internal and external reports, in collaboration with the field office; coordinate the approval and submission program reports; ensuring these highlight the value and impact the program/activity brings;
   • Collaborate and communicate regularly with the Finance Unit to build accurate financial forecasts, including reviewing financial reports and identifying in advance areas of over- or under-spending, and flagging any urgent budgetary issues to the supervisor/budget holder;
   • In conjunction with HR, support in the timely identification and screening of program consultants/contractors and processing of contracts.

3. Monitor Program activities to ensure compliance with contracts and procedures and that program cycle quality controls are in place.
   • Ensure internal procedures and guidelines are observed, recommending corrective action and consulting to the appropriate department any potential compliance issues; monitor compliance with program contracts and subcontracts;
   • Under the leadership of the Evaluation Unit, support the evaluation of programs;
   • Ensure program deliverables meet quality standards and proactively seek input from relevant substantive internal experts;
   • Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the program; respond to internal and external requests for such research.

4. Contribute to Program Development.
   • Generate ideas and develop concept notes/proposals for projects and program activities that are aligned to Regional/Country program priorities;
   • In coordination with the Program Development Unit and the supervisor, periodically develop proposals or concept notes, aimed at innovatively expanding IDLO’s program portfolio;
   • Collaborate with country program staff and local partners ensuring that perspectives and expectations are shared in the design of the project and to gather support in its implementation;

IDEAL CANDIDATE PROFILE

Education and Work experience

• Graduate degree, Masters or equivalent, in Law, International Relations, Development Studies or any other related field is required.
• Minimum of 5 (five) years of relevant professional experience ideally with an international organization; previous experience in a similar role is desirable;
• Professional experience in capacity development, rule of law or gender programming would be a considerable asset.

Languages

• Fluent oral and writing skills in English and Russian is required. Specific knowledge, skills and competencies
• Familiarity with standard program and data management methodologies, tools, and processes as well as results-based management and monitoring and evaluation principles.
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT software and internet software.
• Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries.
• Proven ability to see through tasks set and deliver results.
• Ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
• Ability and willingness to travel to the region, when necessary.
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate.

TERMS AND CONDITIONS

The contract duration will be for 12 (twelve) months with possibility of extension, subject to performances and funding. 

The annual gross salary level for this affiliate, internationally recruited, position is in the range of Euro €36,000 to a level commensurate with qualifications and experience.  IDLO benefit package includes: Provident Fund and subsidized health insurance coverage including life insurance, medical and dental through CIGNA International to the employee and eligible dependents.

HOW TO APPLY

All interested applicants are encouraged to apply via our website www.idlo.int/jobs and submit the completed IDLO Personal History Form (PHF), resume and cover letter. 

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome and encourage diverse applications.

DISCLAIMER AND CLOSING DATE 

The above statements are intended to describe the general nature and level of the work being performed by the Contractor assigned to this work. This may not be an exhaustive list of all duties and responsibilities. 

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.

Application deadline is December 9, 2018 (23:59hrs Rome time).