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  • Organization: IRC - International Rescue Committee
  • Location: Amman
  • Grade: Consultant - Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Procurement
  • Closing Date:

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Consultant for procurements processes policies and operations.

Amman (Jordan)

Requisition ID: req3277

Job Title: Consultant for procurements processes policies and operations.

Sector: Operations

Employment Category: Consultant

Employment Type: Part-Time

Location: Amman, Jordan

Job Description

BACKGROUND:The IRC and a specific partner organization are strategic long-term partners, committed to helping people and reviving communities. The partner is an independent, non-governmental, apolitical and nonsectarian organization providing a sustainable, healthy and educated community, based on inclusive society that positively engages, supports and improves the lives of each individual, regardless of their gender, faith or ethnicity. The IRC is proud of its association with such a strong organization, and seeks to support the organizational growth aspirations of the partner, particularly in terms of procurement.

The last audit has identified considerable gaps/weaknesses in the procurement processes of this partner and a limited professional capacity of the procurement staff. A write shop was conducted to document the partner’s current procurement practices and draft a Procurement Operational Manual that does, however, need to be updated with new sections and finalized.

Objective

The main objective of the assignment is to review, revise, update and amend as appropriate the partner’s Procurement Operational Manual.

Scope of work

In close cooperation and consultation with the partner’s procurement management and staff the consultant will as a minimum:

  • Review current procurement processes and procedures and assess their adequacy in terms of both efficiency and control.
  • Identify areas where simplification, clarification strengthening of control is needed, and design the appropriate needed changes including creation of new or modification of existing templates and tools.
  • Ensure that needed changes are properly introduced and documented in the Procurement Operational Manual and other documentation pertaining to the procurement process, with special attention to:
  1. Preparing and monitoring Procurement projections plan
  2. Long Term Agreement (LTA) Identify contracts/agreements types BPAs or IDIQs or other types of contracts that facilitate SAMS needs in different missions, and to clarify these contracts durations and optional periods, procedures for creation, renewal, termination, etc.
  3. Identify selection committee(s) roles, responsibilities and supplier selection criteria, in terms of source selection and multi award guidelines.
  4. Vendors management
  5. Procurement contingency plans
  6. Develop an emergency procurement protocol, process
  7. Preparation of market pricing list
  8. Online Procurement
  • Develop training materials on the updated Procurement Operational Manual
  • Conduct at least one training/coaching session on the updated Procurement Operational Manual for the partner’s procurement staff

In the execution of the above scope of work the consultant will be expected to exercise her/ his own best professional judgement regarding selection of areas/subjects of priority for attention and effort, with support and direction from SAMS and the IRC.

Expected Outputs

Specific required deliverables are:

·Develop and update of the partner’s Procurement Operational Manual and its templates & tools.

·The partner’s procurement team is coached and trained on the updated Procurement Operational Manual

·A brief report on activities carried out, including recommendations for follow-up, if any.

Management Arrangements, Monitoring & Reporting

  1. The consultant will be contracted by the IRC and all contractual matters in terms of payment, reporting, etc. will rest with the IRC, in close collaboration with the partner.
  2. The partner will assign focal points and direct counterparts to work alongside the Consultant for the duration of the assignment and regular check-in discussions with the assigned IRC focal point.
  3. The Consultant will work under the broad guidance of the partner’s HQ and IRC, who will be responsible for tracking progress and outputs/outcomes.
  4. The Consultant will be required to conduct one workshop Turkey or Jordan.
  5. All travel and associated costs will be covered by the IRC under the budget of the partner’s capacity building project.

The Consultant will comply with the following reporting procedures:

·Prepare a comprehensive work plan within the first 10 working days of the consultancy. This will detail the approach to be followed and the training and coaching activities to be implemented, with tentative dates for the workshop activities, together with the intended training audience. This report will be submitted to the partner and IRC project management team for approval;

·A final report on completion of the assignment which will summarise the work done and the results achieved, and proposals for next steps to be implemented by the partner;

·Additional informal reports or briefings may be requested by stakeholders from time to time, and attendance at meetings or conference calls may also be required;

·Monitoring and reporting will be carried out by the partner’s HQ & IRC in close consultation with relevant stakeholders.

Payment

The consultant’s fee will be paid in accordance with the following schedule:

1.25% upon completion of a comprehensive workplan (See point #1 above)

2.25% upon completion of the Procurement Manual, templates & tools

3.50% upon submission of the final consultancy report (See point #2 above)

Travel expenses will be reimbursed based on actuals and following the submission of travel expense reports. The IRC does not pay per diem for meals and incidentals or danger pay to individual consultants.

Eligibility Criteria

1.A Procurement Specialist with at least 15 years substantive experience and a proven track record of developing Procurement and Contracts Operational Manuals in the humanitarian /development field or in complex/challenging operating environments with a special focus on remote management settings.

2.A proven ability and demonstrated experience in the coaching and mentoring of management and staff in procurement processes and concepts.

3.Demonstrated strong analytical, oral and written communication skills and commitment to meeting tight deadlines;

4.Fluency in writing and speaking English is required and proficiency in Arabic is preferred;

5.Previous working experience with NGOs in the Middle East region will be considered a strong asset.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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