Grants Manager

The International Rescue Committee began relief operations in Jordan in 2007 to respond to a massive influx of Iraqi refugees. Today, the IRC’s programming in Jordan is focused on refugees fleeing civil war in Syria. In June of 2012, the IRC opened primary health care clinics in the northern border cities of Mafraq and Ramtha, and a satellite office in nearby Mafraq. Today, the IRC’s programming includes protection, women’s protection & empowerment, health and child protection.

SCOPE OF WORK:

Based in Amman, Jordan the Grants Manager will provide grant management, business development, and reporting support to the Grants Unit, which oversees IRC’s Jordan portfolio. The Grants Manager will work closely with program staff, finance and operations to ensure quality management of emergency and recovery programs in the portfolio. The Grants Manager is expected to work closely with the Grants Coordinator to ensure that reports are developed and submitted in compliance with donor priorities and requirements; and submitted on a timely basis. Likewise, the Grants Manager will work with the Partnership Unit as it affects subaward management, proposal development, and donor reporting.

RESPONSIBILITIES:

Major Responsibilities

Award Management and Compliance

• Submit high quality donor reports, narrative and financial, on a timely basis according to IRC and donor regulations. Ensure all required documents are included, complete, correct and approved by the respective Program Coordinator/s and country management.
• Work closely with the Program and finance teams to develop standard reporting templates and tools that will support improved narrative, logframe and financial reporting.
• Maintain knowledge of grant agreement language and regulations, serving as a knowledge resource on assigned donors and escalating questions where needed.
• Raise compliance issues proactively with the Grants Coordinator.
• Lead grant opening meetings, quarterly grant review meetings, and grant close out meetings in collaboration with the Grants Coordinator.
• Lead management meetings, including monthly review of Budget vs Actual (BVA) reports to address and escalate any projected underspend or over spend.
• Keep the Grants Coordinator informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to proactively mitigate risks through proposing remedial solutions in consensus with department heads
• ​Compile and respond to information requests from IRC’s regional, London and NY offices.
• Business Development
• Support the development of high quality proposals and budgets that are relevant to IRC’s Strategic Action Plan and include input from key stakeholders (finance, operations, programs, partners, etc.).
• Contribute to all aspects of the proposal development process – including compilation/editing of the technical narrative, development of budgets and budget narratives, drafting of required annexes, etc.
• Work closely with grant counterparts in NY, London, and Amman to ensure coordination and adherence to proposal timelines and requirements.

Position Reports to:  Grants Coordinator

Position directly managers: Grants Officer

Key Internal Contacts:

Country Program: Grants Manager, Partnership Unit, Program Coordinators, finance staff, supply chain

Region/Global: Regional Program Officers, Technical Advisors, Award Management Unit

• BA required; Masters Degree a plus, preferably in social studies or a related field; and

Work Experience:

• At least 2 years of professional work experience with an organization that implements development or humanitarian projects.

Other Skils:

Demonstrated Technical Skills:

• Excellent writing skills and experience in writing proposals/concept notes.
• Demonstrated field-based experience with grants management and business development.
• Proven competency with program design and proposal writing (including logical frameworks).
• Proven competency in budget development and management; including strong Excel skills.
• Proven experience working with and mentoring nascent local organizations.
• Strong knowledge of USAID/PRM, ECHO, UNHCR, UNOCHA, DFID and other donor rules and regulations.
• Excellent writing skills and experience in writing proposals/concept notes.
• Good time management and coordination skills.

·IRC experience preferred.

• Ability to work and lead tasks independently while being a strong team player.
• Ability to provide mentorship to Grant Officer and effectively manage their day-to-day progress in implementing tasks.

Working Environment:Standard office working conditions based in the Amman office.