Procurement Analyst

Under the guidance and direct supervision of the Business Solutions and Operations (BSOP) Chief, the Procurement Analyst supervises the Procurement Unit and is responsible for effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with the BSOP Chief, Operations, Programme and project teams in the Regional Hub/RBLAC, other CO’s serviced by the Regional Hub, Agencies, UNDP HQs staff and Government officials to successfully deliver procurement services.

• Implementation of operational strategies;
• Management of procurement processes;
• Implementation of sourcing strategy and e-procurement tools;
• Facilitation of knowledge building and knowledge sharing.

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
• Regional Hub Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit;
• Analysis of requirements and synthesis of proposals for cost saving and reduction strategies;
• Synthesis of proposals and implementation of contract strategy in the Regional Hub including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment;
• Implementation of the strategic procurement in the Regional Hub including sourcing strategy,  supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

• Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation;
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
• Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval;
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies;
• Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement  mechanisms;
• Management of e-procurement module.

• Organization of trainings for the operations/ projects staff on Procurement;
• Synthesis of lessons learnt and best practices in Procurement;
• Sound contributions to knowledge networks and communities of practice.

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
• Establishes and nurtures positive communication with partners.

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
• Documents and analyses innovative strategies and new approaches;
• Identifies and communicates opportunities to promote learning and knowledge sharing.

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Analyzes the requirements and synthesizes proposals;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system;
• Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives;
• Gathers and analyses feedback from staff.

• Maintains information/databases on system design features;
• Develops simple system components

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
• Actively supports the interests of the client by making choices and setting priorities to meet their needs;
• Anticipates client needs and addresses them promptly.

• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems.

Education: 

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience:

• 2 years of relevant experience at the national or international level in procurement management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.

Language Requirements:

• Fluency in Spanish and English.

Other:

• UNDP Procurement Certification Programme required

Important applicant information

All posts in the National Officer categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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