Senior Logistics Associate

The UK MOD have partnered with UNOPS for the provision of specific support services to their troops, who are in the process of deploying to two locations in northern South Sudan.  To this end, in both locations (Malakal and Bentiu) Facility Managers are required to manage those elements of the Project Management Team (PMT) – to ensure the timely delivery and to standard quality services to the British Army’s Royal Engineers and support troops. 

Summary of Key Functions 

• Assist and supervise custom clearance and reception of the goods and ensure that they are well registered in the Monitoring sheet;
• In collaboration with the procurement team, develop related storage and distribution strategies;
• Work with team member counterparts on logistics needs to delivery schedules and provide technical support for handling logistics and cost implications for safe delivery both internationally and nationally;
• Assist in coordination of storage and distribution activities
• Develop monitoring tools related with storage and distribution and update on regular bases standard operating procedures to ensure best practices on storage and delivery;
• Assist in updating team members and recipients on all process and procedures used as well as keeping informed the progress of individual delivery schedule;
• Assist in ensuring that goods and services are provided according to office needs;
• Responsible for asset and inventory management of all expendable and non-expendable items under each project in order to maintain accurate records for accountability as well as handover of equipment when appropriate;
• Ensure that a register for assets, non-expendable property and equipment for the office is established and maintained/updated on an ongoing basis and that asset lists are updated on a monthly basis. Monthly reports are to be submitted to the Project Manager;
• Provide overall management, tracking, maintenance and reporting of assets and non-expendable property and equipment in the project offices. Oversee the handling of physical verification of assets and equipment on a regular schedule, and that any discrepancies are fully investigated and resolved;
• Implement and maintain a sound asset management and inventory control system in accordance with UNOPS Asset Management policy;
• Prepare receipt and inspection reports for all incoming equipment and supplies;
• Issue equipment and supplies to project personnel and maintain updated inventory records;
• Assist in a disposal plan in accordance with UNOPS policy for un serviceable assets and expired/damaged stock, following donor regulations;
• Review all Asset Registries and develop a plan for verifying and re-registering assets procured by the project in accordance with UNOPS policy;
• Reconcile all assets recorded in the Assets Register against the items purchased by the project;
• Monitor/control the movement of equipment into and within the country including all customs matters;
• Assist and maintain the Project Communications network including VHF, HF and satellite means;
• Set up proper system on equipment maintenance, repair and replacement during the project lifecycle;
• Assist in developing logistic procedures including logistics SOPs in accordance with UNOPS Asset Management policies;
• Coordinate and work closely with Project team and SSOC support services department, on day-to-day logistics issues and activities to ensure that project is appropriately supported by the logistics function;
• Liaise with SSOC logistics team and or other UN agencies on logistics issues if applicable;
• Provide weekly summary of activities in process;
• Assist the PSO in preparation of RFQ, evaluation and follow-up on contracts and POs;

• Perform other related duties as instructed by supervisor.

Ensures knowledge building and knowledge sharing, focusing on achievement of the following results:

• Provide skills transfer, capacity building and ensure that the staff are knowledgeable and comply with both UNOPS and UN protocols and regulations;
• Synthesis of lessons learned and best practices in Camp Management Services Logistcs especially with UNOPS/UN Missions;
• Contribute to expertise in tools and techniques.

Impact of Results

• The key results of this position will have an impact on the overall efficiency of UNOPS and success of the project - by managing project Logistics and Asset Management and the successful introduction and implementation of operational strategies, which in turn will afford a strategic approach to operations management, providing effective and efficient project operations support, and the timely and appropriate delivery of services ensure client satisfaction and effective delivery of UNOPS programs and projects.

• First Level University degree (bachelor’s degree or equivalent)  in International relations, Business Administration, Logistics, Operations Management, Public Administration or related field is required.
• Secondary education with 7 years of experience may be accepted in lieu of the Bachelor’s degree.

• A Minimum 3 years of relevant experience in providing administration and/or logistics and/or operations to staff is required; 
• Previous experience with UN/UNOPS/NGOs would be an advantage;
• Experience in a post conflict or conflict situation is an added advantage;
• Experience in South Sudan is an advantage;
• Knowledge of UN/UNOPS financial rules and regulations, policies and procedures is an advantage;

• Skills in record management is required.

Certification:

The UNOPS South Sudan office helps a wide range of local and international partners improve the lives of the South Sudanese people by implementing infrastructure and procurement projects. All UNOPS operations have an increasing emphasis on developing national capacities and considering gender, environmental and community concerns. UNOPS is working in a range of sectors in South Sudan including: transport, education, health, post-conflict stabilization and emergency response.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.