Grants Management Coordinator

Addis Ababa

Organization: DRC - Danish Refugee Council
Location: Addis Ababa
Grade: Mid level - Mid level
Occupational Groups:
- Procurement
- External Relations, Partnerships and Resource mobilization
- Managerial positions
Closing Date: Closed

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall Purpose of the Role:

In close coordination with the Head of Program, Country Program Coordinator and Addis Ababa-based technical team, the Grants Management Coordinator will be responsible for coordinating the development of high-quality project proposals and concept notes, ensuring strict compliance with donor and internal rules and regulations, leading donor reporting, and information management related to project and donor documentation. In addition, the Grants Management Coordinator will work with the Head of Program and Country Program Coordinator to provide regular support and guidance to project cycle management, through organizing and facilitating project kick-off meetings as well as mid-term reviews and project closure meetings. As the position is expected to develop an exceptional knowledge of DRC Ethiopia and Djibouti’s donor portfolio, the position will contribute to the development and updating of program and fundraising strategies.

Responsibilities:

Grant Management & Reporting

Oversee and refine grants and contract management systems and processes.
Update, streamline, and disseminate grants management tools and resources.
Develop and maintain up-to-date and in-depth knowledge of donor and government policies, and support implementing teams to ensure full compliance.
Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
Organize and facilitate project kick-off meetings, mid-term reviews, and project closure meetings.
With the support of the Grants Officer, lead donor reporting processes by developing guidance and formats, and coordinating, compiling, editing and providing feedback to ensure high-quality narratives and timely submissions.
Maintain and update DRC’s online grants management system.

Proposals

Support the Head of Program, Country Program Coordinator and Addis Ababa-based technical team to plan and coordinate the development of high-quality project proposals and concept notes, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes.
Conduct regular donor mapping exercises and support the Head of Program and Country Program Coordinator in identifying new funding opportunities in line with the country program’s strategy.

External

Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC’s donors and stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programs.
Liaise with relevant government agencies, including ARRA and regional governments, in the submission and follow up of MOUs.
Serve as the primary focal point for local donors and partners on all grants related issues.

Staff Management

Overall responsibility for the recruitment and daily management of the Addis Ababa-based grants team, including ensuring positive and collaborative working relationships in line with DRC's Code of Conduct and assessing staff capacity to provide or recommend relevant training or coaching as needed.

Experience and Technical Competencies:

Minimum 3-5 years of relevant work experience with an international NGO.
Demonstrated experience writing high-quality proposals and concept notes for large donors, including ECHO, EU, UNHCR, DFID, BPRM, DANIDA and EHF.
Extensive knowledge of donor rules and regulations.
Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
Ability to work effectively and efficiently both independently and in teams.
Full professional proficiency in English, with exceptional writing skills.

Education:

Master's degree in political science, international development, economics or relevant field.

Languages:

Excellent verbal and written English.

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.
Collaborating: Involving relevant parties and encouraging feedback.
Taking the lead: Taking ownership and initiative while aiming for innovation.
Communicating: Listening and speaking effectively and honestly.
Demonstrating integrity: Acting in line with DRC's vision and values

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the stated website no later than December 20, 2018.

For general information about the Danish Refugee Council, please consult www.drc.dk.

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.

This vacancy is now closed.
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