Admin & Procurement Intern

Pakistan

UNOPS has been supporting projects in Pakistan for more than 15 years and in 2010 opened a new office in Islamabad to support the post-flood relief and recovery effort.
UNOPS in Pakistan implements projects in the following thematic areas:

Early recovery and reconstruction of community infrastructure Project management and related monitoring and verification Community development Gender justice and women's empowermentProcurement

Training components and learning elements

UNOPS highly values interns’ contributions and realizes the importance of learning during an internship. The internship programme will include on the job training and exposure to various Human Resources management tools. The intern will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with other country offices.

UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship.

Terms and Conditions

UNOPS will provide the intern with the following:

• The incumbent shall receive a monthly stipend designed to contribute to the cost of daily expenditures such as commuting and meals
• If mission travel is undertaken, Daily Subsistence Allowance, in accordance with UN policy
• The internship comes with no expectations of future employment with UNOPS as a direct result of the internship

The candidate will work under the direct supervision of Admin & Procurement Assistant and overall guidance of the Project Manager and will be responsible to perform the following duties:

• Assist in coordination of the procurement activities for the UNOPS office & project and provide support in the procurement processes.
• Make travel bookings as directed by the Admin & Procurement Assistant
• Supporting the Admin Assistant in vehicle fleet management
• Assistant in the preparation of correspondences related to procurement matters.
• Maintenance of working files on procurement activity.
• Complete the necessary documentation and filing according to the UNOPS warehouse and assets management policy;
• Coordinate with the project team for transportation arrangement for dispatches;
• Support the Admin & Procurement Assistant in maintenance / record keeping of “disposal of assets” and preparation of documents to write-off such items from inventory
• Filing of handover vouchers/forms of stocks issued and/or returned
• Assist and learn to maintain and update warehouse records so that the project team can easily find the needed information that he/she is looking for.

• Ability to meet designated deadlines
• Planning and organizing
• Ability to work with limited supervision
• Attention to detail
• Consistent positive and constructive approach to work

Academic qualifications

Should be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the applications date of the internship.

Computer Literacy

• Sound knowledge of Microsoft Office applications including Microsoft Word, Excel and PowerPoint is required
• Knowledge of ERP systems is an asset

Fluency in at least one UN official language required. Knowledge of second UN official language desirable.

Internship-related experiences

Experience in the mentioned field is not desirable but will be an added advantage.

Contract type: Internship   Contract level:  Internship
Contract duration: 3 months (Renewable subject to requirement, performance and funding)

• This is a local post and open to Pakistan nationals only.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.