Senior Administrative Associate (G-7), Education Cannot Wait (ECW) - Hosted Funds, New York, NY, #99922

Education Cannot Wait (ECW) is a fund dedicated to education in emergencies and protracted crises. It was established in 2016 during the World Humanitarian Summit by international humanitarian and development aid organizations, along with public and private donors, to help reposition education as a priority on the humanitarian agenda, usher in a more collaborative approach among actors on the ground and foster additional funding to ensure that every crisis-affected child and young person is in school and learning. More information can be found at http://www.educationcannotwait.org/ .

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, education

Education Cannot Wait (ECW) is a fund dedicated to education in emergencies and protracted crises. It was established in 2016 during the World Humanitarian Summit by international humanitarian and development aid organizations, along with public and private donors, to help reposition education as a priority on the humanitarian agenda, usher in a more collaborative approach among actors on the ground and foster additional funding to ensure that every crisis-affected child and young person is in school and learning. More information can be found at http://www.educationcannotwait.org/

How can you make a difference?

• Support overall administration, planning, coordination, and financing activities of the Secretariat through the provision of substantive administrative and budget support
• Manage priorities and work flow of the Director and of the Secretariat to ensure management directives and decisions are properly carried out and products are delivered in a timely manner (e.g. leave and attendance records, travel arrangements, visa applications, equipment purchases, service and supply requisitions, conference room bookings);
• Monitor and analyze efficiency of the Secretariat in addition to deviation from established procedures to ensure compliance with organizational requirements work procedures
• Research issues, prepare briefing notes, slides and subject files, gather relevant documentation;
• Independently handle a wide range of complex inquiries, and respond to a diverse range of communications in addition to exercise quality control for all outgoing documents, format grammar, punctuation and style;
• Manage, update, and further develop internal databases; generate a variety of statistical reports from various databases;
• Manage and monitor the overall commitment, expenditures and liquidation of funds in accordance with the corporate procedures and timelines; produce periodic reports and analysis of budget performance to take necessary action to optimize use of funds;
• Prepare a budget for the Secretariat in consultation with the staff member and Director; provides advice to management and ensures that budget estimates and allocations follow budget guidelines;
• Establish internal budgetary controls, ensure accuracy and appropriateness of budget matters. Verify and reconcile official accounting reports generated by DFAM with Secretariat records;
• Initiate, monitor and follow up on personnel-related matters of staff;
• Process travel requests issued by the Secretariat in line with UNICEF procedures;
• Support office logistics, movement/installation of office furniture and equipment; procure computer hardware/software as recommended by ITSS and approved by the Director.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required
• A minimum of 7 years of relevant professional experience in Operations with solid experience in the UN system is required
• Pass the UN GGST Exam (Global General Service Test) in English is required.
• Non-US candidates must be in possession of a valid US G-4 visa or be a US permanent resident/citizen before commencing their appointment
• Working knowledge of UNICEF systems, policies and procedures is considered an asset
• Experience working in a diverse environment is highly desirable
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are Analyzing, Relating and Networking, Applying Technical Expertise, Planning and Organizing.

View our competency framework at…

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.