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Human Resources Intern, Multiple positions

Geneva

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Geneva
  • Grade: Internship - Internship
  • Occupational Groups:
    • Human Resources
  • Closing Date: Closed

Background information- ECR

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

 ECR strategy is to:

  • Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
  • Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
  • Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

Functional Responsibilities

Make sure you attach a Cover Letter with your application otherwise it won't be considered. In the cover letter, please explain in one page, why would you like to do an internship in HR and what can you bring to UNOPS.

Regarding the functional responsibilities for this internship:

Under the direct supervision of the HR Officer within the Portfolio Management Team, the intern will be exposed to all UNOPS' HR functions and will be supporting the HR officer providing HR services and advice to the hosted entity (Stop TB Partnership, Scaling Up Nutrition, Defeta-NCD, among others). 

Summary of Key Functions:

  • Recruitment
  • Project support
  • Knowledge building and knowledge sharing
1. Provides support to recruitment, focusing on achievement of the following results:
  • Support to outreach efforts
  • Assistance in longlisting and shortlisting
  • Assistance with the administration of written assessments
  • Administrative and logistical support to general recruitment processes
  • Participation in interview panels and minutes taking
2. Ensures efficient HR support to the portfolio Team, focusing on:
  • Administration of contracts within UNOPS' ERP system
  • Research and contribution to the competency-based interview questions library.
  • Coordination and monitoring of payments for retainers.
  • Contribution to existing templates used to communicate with candidates
  • Supporting the HR officer on a daily basis facilitating HR policy advise to the portfolio and/or hosted entity personnel. 
  • Contribution to other research projects
3. Ensures facilitation of knowledge building and knowledge sharing and contribution to product/process efficiency, focusing on achievement of the following results:
  • Contributions to knowledge management projects;
  • Provide suggestions for policy improvements;
  • Support process efficiency initiatives;
  • Provide input to the development and maintenance of corporate systems and tools.
Other tasks as required by the HR officer or Portfolio Manager.  
Training opportunities for the HR intern
  • The intern will be trained in Competency Based Interview Methodology (the methodology used in all UN agencies).
  • The intern will also be trained in the use of UNOPS ERP system, with special access to the HR module. 
  • The intern will gain an understanding of the different contract modalities within UNOPS. 
  • The intern will also be exposed to different hiring processes and to all the different policies and regulations related to the HR function in UNOPS. 
  • The intern will also be able to have access to the different training opportunities offered within the UNOPS Geneva office. 

Education

A first level University Degree in HR, Psychology, Business administration or related area would be ideal.
Applicants should be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the applications date of the internship.

Experience

While no previous work experience is required for the internship, it will be considered an asset if the applicant has:
  • Some work experience in an international environment, specially within an HR unit.
  • Excellent English writing skills.
  • Experience in the usage of computers and office software packages and experience in handling of web-based systems (Applicant Tracking Systems, Performance review systems, etc.).

Languages

Fluency in written and oral English required.  Knowledge of a second UN working language is highly desirable.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

This position is based in Geneva therefore, the intern will have to comply with the rules and regulations vis-a-vis the Swiss authorities regarding taxes and social security.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration - Internship

Contract type: Internship
Contract level: N/A
Contract duration: 4 months with the possibility to extend upon available budget and satisfactory performance. 



This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend  from UNOPS (1,000 USD per month) provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD after having completed at least 2 months in the internship. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


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