Secretary FIT/Japan
Geneva
- Organization: WIPO - World Intellectual Property Organization
- Location: Geneva
- Grade: Administrative support - GS-3, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Operations and Administrations
- Administrative support
- Closing Date: Closed
(a) Text process and format, using appropriate software, a variety of documents (correspondence, tables, reports, presentations, publications, etc.) in line with corporate standards; proofread drafts, photocopy, collate and distribute completed documents.
(b) Input, retrieve, structure and update selected information and data into/from various sources (e.g. databases, Intra-/Internet, office files, etc.); present results in standard format.
(c) Set up and maintain office files and reference systems according to established procedures; assemble files for meeting purposes according to specific instructions.
(d) Sort, register and route incoming mail and correspondence.
(e) Receive and refer telephone calls and visitors; respond to routine requests for information; arrange appointments and meetings; prepare information files for supervisor.
(f) Initiate, view and track a variety of administrative transactions in the computerized financial / travel / procurement / human resources systems.
(g) Provide logistics support for meetings, workshops and other events; make travel and hotel arrangements; collect travel documents.
(h) Perform other related duties as required.
(i) Perform other secretarial and administrative tasks of the Division as required.
Job related competencies
Essential
Ability to organize own work and prioritize assignments, under the guidance of the supervisor; ability to work as part of a team.
Accuracy and ability to pay attention to detail.
Ability to convey verbal information effectively and in an appropriate manner.
Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly new software.
Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
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