Internship - Business Administration - Office of the Director, Division of External Operations
The Hague (Netherlands) | nl
18344 | Registry
|Organisational Unit:||Office of the Director, DEO|
|Duty Station:||The Hague - NL|
|Contract Duration:||From 01/01/2019 for 6 months|
|Deadline for Applications:||15/07/2018|
Required Documents for This Application
Please note that you will need to have the following information ready in order to complete your application:
- A completed “Duties and Responsibilities Form” (refer to step 1 on your eRecruitment Profile page).
- Motivation letter (maximum of 400 words).
- Two reference letters (one academic).
- Scanned copies of university degrees and/or diplomas.
- Scanned copies of official academic transcripts that state your courses, results and completion date.
- One short essay on a subject relevant to the work of the Court (maximum of 750 words, single spaced, type written).
Interns are required to work full time for a period between three and six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.
The Division of External Operations (DEO) is responsible for and consolidates the Registry’s functions with respect to witnesses, communications, external relations and field operations. In addition to the Office of the Director (OD-DEO), DEO consists of three sections at Headquarters, namely the Victims and Witnesses Section (VWS), the Public Information and Outreach Section (PIOS) and the External Operations Support Section (EOSS) as well as field presences in several situation countries.
The OD-DEO supports the Director for External Operations, who has the overall responsibility for the Registry’s functions in the areas of cooperation, external communications, witness protection, analysis and field operations. OD-DEO also coordinates operations in the field, including the establishment and maintenance of field offices as well as mission planning.
Duties and Responsibilities
- Partake in team projects, which will include learning and understanding the business processes and how to design a solution to assist operational needs
- Assist in identifying areas where technology can be used to make processes more efficient and collaborate with the Information Management Team for their implementation
- Assist in establish automation of reporting processes and design data reporting templates
- Update and maintain the intranet page of the Office
- Attend meetings and conferences, prepare supporting documentation, prepare of summaries or minutes of meetings and subsequent reports
- Support logistical preparation for events
- Other duties as assigned
All Candidates must have a degree or be in the final stages of their studies at a recognized university. Candidates are expected to have a very good record of academic performance.
University degree preferably in Business Administration, Public/Organisational Management, Social Sciences, Statistics, Analytics or other relevant fields.
Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Court or prior history of working with large data sets and extrapolating useful information may be considered an asset.
Knowledge, Skills and Abilities:
- Excellent skills and command of Microsoft Office (especially Excel)
- Knowledge of document management platforms (e.g. SharePoint)
- Problem solving ability with strong written/verbal communication skills
- Ability to work independently and willingness to function as part of a Team
- Ability to coordinate multiple tasks and complete assignments with tight deadlines
- Strong time management and organisational skills
- Knowledge of statistical analysis tools (i.e. MS Power BI), office automation systems (e.g. TRIM, Transcend, Ringtail), ERP systems (e.g. SAP) or databases (MS Access or others) is considered an asset
Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is an asset.
Please note that the ICC is not able to provide participants in the Internship Programme with remuneration, nor is it possible to provide reimbursement for any expenses incurred during the internship. Accordingly, applicants must have the necessary resources or other financial support for the duration of the internship for which they have been selected.
If a States Party to the Rome Statute decides to provide a donation to the Internship Programmes, it may be possible to offer a limited number of interns a stipend and travel, as applicable. If funding is available and when an intern is selected, the Human Resources Section will conduct an assessment determining eligibility for funding in accordance with the Court’s Policy on Internships and Visiting Professionals and relevant funding conditions. Interns eligible for funding shall receive detailed information and further instructions after the selection process assuming they meet the conditions of the VA and are considered for the vacancy. Stipends will always be agreed at the time of offering the internship: No funding will be provided at a later stage.