IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: please note that the deadline for applications is indicated in local date and time.
1. Organizational Context
a. Organizational Setting
The post is located in the Meetings and Inter Office Vouchers Unit, Expenditures Section, Finance Division, Department of Program Planning and Finance, Administration and Management Sector.
The Finance Division is responsible for the management of WIPO's financial accounting and reporting, treasury management and compliance with financial policies and procedures. Included within these responsibilities are the management of the Organization's cash position, production of statutory financial reports and other financial information, and coordination with oversight and financial control activities.
b. Purpose Statement
The incumbent is required to perform a variety of routine financial support functions related to the expenditure activities of the Organization and provide support in the control and maintenance of accounts for financial, statistical and reconciliation purposes. This includes processing transactions (initiation and approvals processes) related to expenditure activities. The incumbent utilizes WIPO financial systems, and contributes to an efficient, transparent and controlled financial process. The incumbent interacts with a wide range of colleagues within the work unit, with clients within the Organization and with external parties, such as other UN organizations, Member States, customers and financial institutions to obtain/provide information to resolve problems or clarify issues.
c. Reporting Lines
The incumbent works under the supervision of the Head of the Unit.
2. Duties and Responsibilities
The incumbent will perform the following principal duties\:
a. Receive, sort and process financial data and correspondence such as invoices, vouchers and travel and conference related expenses, ensuring completeness of information and conformity with financial regulations and rules as well as with anti-fraud policies and procedures; follow-up on missing/incomplete/inaccurate information.
b. Enter, update and match/facilitate matching of accounting documents and related records including vendor, purchase order, invoice, voucher records and staff travel claims.
c. Calculate, verify and process payments and vouchers related to travel/meetings and commercial invoicing and prepare related payments or advances. Verify and process associated account postings. Perform periodic reconciliations.
d. Update financial systems and databases related to travel/meetings and invoicing. Participate as needed in testing/upgrading of systems.
e. Ensure proper maintenance of accounting records; collate and compile financial and statistical information to reflect financial and/or transaction activity in the areas of expenditures including entitlement such as home leave and education grant travel, accounts payable, advances, etc.
f. Reconcile accounts such as general ledger or suspense; review obligations and expenditures, identify anomalies and take necessary corrective action; report discrepancies to supervisor.
g. Identify and resolve problems in data entry or accounting operations; work closely with IT staff on system requirements, and assist others with questions that involve search for and abstracting data or background information to provide explanations; make proposals aimed at enhancing working methods and operational procedures.
h. Examine client queries and provide explanations in a timely manner, forwarding disputed, complex or unusual cases to the supervisor; draft correspondence to clarify discrepancies, obtain explanations and provide information on the financial rules and regulations; respond to inquiries including through the customer service telephone helpline and generic mailboxes.
i. Provide briefings regarding applicable procedures and methods; interpret and explain rules and regulations. Assist in the establishment/update of internal control procedures.
j. Perform other related duties as required.
Completion of secondary education.
Training or post-secondary education in accounting and/or finance.
At least three years of accounting or finance-related work experience.
Experience working with an ERP system.
Related experience within the United Nations common system or another international organization.
Experience in processing travel related invoices, calculating and controlling travel related allowances and the use of travel related systems and online booking tools.
Excellent written and spoken knowledge of English.
Knowledge of another UN language, particularly French.
Job Related Competencies
Knowledge of accounting and financial principles, procedures and systems.
Ability to work within the applicable accounting and financial rules, regulations and procedures.
Ability to process financial transactions using computer-based systems and to use independent judgment to search and correct information.
Ability to prioritize work assignments, organize own schedule, perform work independently as well as work effectively in a team and meet deadlines.
Accuracy and attention to detail.
Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly to new software.
Ability to deal with clients and respond to queries both orally and in writing in a clear and concise manner.
Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
Mobility\: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.
Annual salary (Net of tax)\: 68,605 CHF
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Initial period of one year, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.
7,939 CHF per year for dependent spouse; 6,398 CHF per year for each dependent child.
Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish\: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them. The allowance is not payable for the mother tongue or the main working language of the staff member. The grant of this allowance is subject to examination.
General Service posts are generally subject to local recruitment. Staff in the General Service category is recruited in the host country or within reasonable commuting distance of the Headquarters.
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.
- Organization: WIPO - World Intellectual Property Organization
- Location: Geneva (Switzerland)
- Grade: GS-4, General Service - No need for Higher Education - Locally recruited position - Administrative support
- Administrative support
- Banking and Finance
- Closing Date: 2019-02-01