Project and Communication Assistant

• Providing support to projects implementation, guaranteeing quality, efficiency and effectiveness.
• Supporting planning, monitoring and evaluation activities of the projects, in articulation with the Project Manager and the Programme Analyst.
• Develop communication content, generate knowledge and disseminate information.
• Summary of Key Functions:
• Providing support to projects implementation, guaranteeing quality, efficiency and effectiveness.
• Provides administrative and opperational support on implementation of projects;
• Assist in projects financial resources management, human Resources Management, efficient procurement and logistical services;
• Supports the elaboration of projects related Terms of Reference;
• Participation in selection processes for Letters of Agreement signature, as well as undertake activities related to LoAs monitoring;
• Participates in consultants selection panels;
• Support to follow-up on project auditing issues;
• Follow-up, on a daily basis, with project partners and donors, to guarantee smooth implementation of administrative and operational activities of the project;
• Elaboration of project revisions in Atlas system;
• Undertake other project related ATLAS transactions, in line with project assistant profile;
• Maintain up-to-date files and records of project documentation;
• Provide logistical support for workshops and other meetings as tasked by the project manager;
• Process project-related travel arrangements;
• Prepare project revisions in Atlas system, in articulation with the Programme Assistant;
• Perform any other tasks assigned by the supervisor.

• Support the elaboration of project work plans;
• Support the elaboration of project procurement plans;
• Support the organization of project reviews/tripartite meetings;
• Support the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports and any other required project reports;
• Perform any other tasks assigned by the supervisor.
• Develop communication content, generate knowledge and disseminate information. 
• Support the development of content and training materials related to projects;
• Systematize the knowledge generated in the activities of projects;
• Develop pieces of communication, informative content and other communication materials, in articulation with programme analyst, project manager and UNDP communication Unit;

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

• Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, power point and experience in handling of web-based management systems;
• Ability and sensitivity to work with a wide cross-section of partners, including Government, I/NGOs  and private sector;
• Ability to form and maintain relationships through team work and needed networking;
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
• A self-starter and able to inspire and influence action;
• Seeks and applies knowledge, information and best practices inside and outside UNDP;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates openness to change and ability to manage complexities;
• Ability to lead effectively, and possesses mentoring and conflict resolution skills;
• Excellent interpersonal skills, proven networking, team-building, organizational and communication skills. 
• Demonstrated capacity to undertake assigned responsibilities and work under pressure;
• An excellent team player.

• University degree, preferably in communication, administration, social sciences, international relations, or related area; 

• A minimum of 4 years of relevant, practical working experience in development projects or communication related activities;
• Experience working with government counterparts;
• Experience in the areas of volunteerism will be considered; 
• Experience in the usage of computers and office software packages (MS Word, Excel, Power Point, etc.).

• Proficiency in Portuguese;
• Working knowledge in English.

Important applicant information

All posts in the SC categories are subject to local recruitment.

For this position the person must have registration in the National Security Scheme (INSS) prior to the application. 

For candidate who lives in a city different then the duty station (Brasilia/DF), no relocation allowance will be given in case of approval.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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