CHIEF OF SERVICE, SUPPLY CHAIN MANAGEMENT
Multiple locations (Various)
Org. Setting and Reporting
These positions are located in the United Nations Field Peacekeeping Operations, Special Political Missions, Service Centers and Offices as applicable. The positions are located in entities that are large and complex in terms of size, scope, programmes and operations. The Chief Supply Chain Management at this level performs functions in a large and complex mission that has a large number of uniformed personnel and a vast area of operations with numerous logistical needs. This position normally supervises Chiefs of Sections at the P-5 level and reports to the Director of Mission Support at the D-2 level. The incumbent provides strategic direction in the area of Mission's integrated supply chain management to achieve goals and objectives. He/she is responsible for the overall management of the integrated supply chain, covering areas of planning and execution including providing guidance and policy on acquisitions, procurement, warehousing, asset and inventory management, transportation and freight planning (air, land, sea), expediting movement and tracking distribution.Responsibilities
The Chief Supply Chain Management is responsible for the overall management of the supply chain which includes planning, guidance and coordination of all supply chain areas. These integrated supply chain areas include planning and execution including guidance and policy of acquisitions, procurement, warehousing, asset and inventory management, transportation and freight planning (air, land, sea), expediting movement and tracking distribution.
Within the delegated authority, the Chief Supply Chain Management will be responsible for the following functions: (These duties are generic and may not be carried out by all Chief Supply Chain Management):
Participates in the mission planning process throughout the mission life cycle, with particular attention to supply chain areas and contributes to an integrated approach and consistency in the implementation and operationalization of the integrated supply chain within the mission.
Initiates the development and implementation of the supply chain work plan, including supply chain forecasts, priorities and anticipated requirements.
Implements policies and procedures to facilitate achieving work plan goals.
Ensures coordination and monitoring of overall programmes for the supply chain activities of the mission and takes the lead in consolidating the required human and financial resources for the service delivery.
Develops and implements a service optimization programme to promote continuous improvement in the quality and delivery of supply chain activities to missions' clients. This will include a regular review of critical and key supply chain processes to identify and resolve bottlenecks, delays and inefficiencies, including the establishment of relevant supply chain performance indicators which provide data and analysis for the review of senior management.
Ensures that all processes and systems in place are relevant and cost effective.
Ensures, thorough collaboration with all stakeholders, the implementation of the Global Field Support Strategy, in particular the management of a supply chain that is clientoriented, responsive and allows for efficiencies wherever possible.
Establishes priorities and sets management performance goals for staff.
Recommends and coordinates training programs for supply chain staff. Actively engages in management performance duties and ensures the provision of management, guidance, development, training, constructive feedback and performance evaluation and appraisal, and administrative support and other management functions to staff in the areas of his/her responsibility.
Maintains good order and discipline of staff under his/her overall supervision.
Develop initiatives to promote the welfare and wellbeing of supply chain staff.
BUDGET AND FINANCE:
Ensures that the supply chain budget, human resources, and assets are optimally budgeted and allocated to support effective and cost efficient supply chain services across all mission components, and provides advice to any reprioritization of resources during the budget period, in line with priorities that support effective mandate implementation.
Establishes a set of robust policies, procedures, practices, standards and tools for the management of the supply chain that are consistent with UN regulations, rules, policies and practice in order to ensure proper budget, accounting, procurement, financial, assets and human resources management and control of supply chain expenditures.
Chair or be a member of field mission administrative and financial bodies, assume responsibilities of a certifying officer the missions' supply chain budget.
Provides strategic advice to the DMS on the necessary managerial, logistical and administrative support required to fully implement the integrated supply chain.
Maintains active communication with UN headquarters and the global and regional service centers supporting the mission in relation to supply chain management activities.
Actively engages with civilian, police and military components within the mission to ensure coordinated, high quality supply chain support in accordance with their operational requirements. Provides effective management of human, financial and material resources of the supply chain.
Liaises, negotiates and coordinates with national authorities with respect to supply chain matters. Provides guidance, support and supervision to senior administrative and logistics
support staff within the supply chain service as well as audit and evaluation services, as appropriate.
PROFESSIONALISM: Knowledge of the substantive field of work in the areas of supply chain management. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to apply discretion and sound judgment in applying technical expertise to resolve
complex and/or sensitive issues. Knowledge of supply chain operations, procedures and practices. Knowledge of project management. Ability to develop and apply supply chain management procedures and programmes. Ability to provide professional technical advice in a broad range of supply chain management areas. Knowledge of institutional mandates, policies and guidelines related to supply chain management. Excellent negotiating and leadership skills.. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.
Advanced university degree (Master's degree or equivalent) in supply chain management, business administration/management, or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Supply Chain Operations Reference - Professional (SCOR- P) certification is desirable.Work Experience
A minimum of fifteen years of progressively responsible experience in at least three areas of supply chain management: acquisition, procurement, supply chain planning, logistics, warehousing, asset ·and inventory management, passenger and cargo transportation, or contract management is required. At least five years of management experience in the area of supply chain management, of which at least three years of managing supply chain operations in an international environment is required. Experience in managing highly complex supply chain management operations in a conflict or post-conflict environment with scarcity of resources is desirable. Experience in change management is desirable. Experience in planning, deployment or sustaining field
operations is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency (oral and written) in English is required. Working knowledge of another UN official language is desirable.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
The United Nations Secretariat maintains rosters of qualified candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations. The purpose of this job opening is to generate a list of qualified candidates for inclusion in the Chief of Service, Supply Chain Management (D1) roster.
Please note that Chief of Service, Supply Chain Management positions are typically in a volatile, conflict or post-conflict locations in non-family and/or hardship duty stations.
The Chief of Service, Supply Chain Management may also be housed in camp environments. An updated list of missions and additional information on working in the field can be found at https://www.un.org/en/peacekeeping/about/work.shtml
The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members.
Roster membership does not guarantee selection.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.