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Supply Chain Officer- Warehousing

Hajjah

  • Organization: DRC - Danish Refugee Council
  • Location: Hajjah
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Logistics
    • Supply Chain
  • Closing Date: Closed

 

Job Description

 

Supply Chain Officer - Warehousing

 

Background

The Danish Refugee Council (DRC) has been providing relief and development services in Yemen since 2008. Using right-based approaches, DRC has mainly focused on refugees, migrants and internally displaced People by conflict and natural disasters. Programs include WASH, protection, Food security/livelihoods and mine risks education, amongst others. DRC has hub offices in Sana’a, Aden, Hodeida and several sub-offices throughout Yemen.  In response to the humanitarian needs and the resulting increase of conflict affected population in Yemen, DRC is seeking the services of a qualified (20) Warehouse Assistants to support our emergency mobile rapid response team in Sana’a, Sa’adah, Hodeidah, Hajjah, Amran, Aden, Lahj, and Shabwah governorates.

Job Title: Supply Chain Officer- Warehousing

Location: DRC Office in Hajja

Contract:  Standard

Duration:  6 months

 

Purpose

 

The Supply Chain Officer-Warehousing will be responsible to ensure that the programmatic needs of the field offices are addressed and met in an efficient, timely, transparent, accountable and cost-effective manner. The Supply Chain Officer-Warehousing will work closely with the Logistics management and Area Manger to ensure smooth and effective running of logistic and warehousing activities in the North Areas.

 

Key Responsibilities

 

Under the direct supervision of Emergency Senior Logistics Officer who is in charge of the Emergency warehousing and Logistics, The Supply Chain Officer - Warehousing will perform the following tasks:

 

·         Conducting and Following on all procurements with ensuring best value for money for all the procured works, services and supplies and in compliance with DRC Policies and Procedures.

·         Update the procurement tracking sheet on a daily basis.

·         Liaise with DRC Main office on all items that are not locally available.

·         Maintain regular follow up with suppliers to ensure timely delivery of goods as per contracts signed.

·         Supervising and monitoring DRC Emergency fleet management in the North Area including the distribution of NFI transport needs with Ensuring fleet meet DRC requirements for safety, management of vehicle running logs, booking and assignment of vehicles.

·         Ensure accuracy of all inventories.

·          Ensure Assets register and inventory for all emergency items and equipment up-to-date in all times in the north area.

·         Constantly monitor inventory tagging and recording in accordance with the DRC/Donor guidelines.

·         Conducting and Maintaining Proper Achieving both Manually and Electronically to Warehousing and Logistics Operations Document  

·         Any other task as requested by the emergency Senior Logistics Officer.

Stock and Warehouse Management

 

1.   Supervise the warehouse assistants and store Keepers in DRC North Area and managing the stock in the warehouse with ensuring adhering to DRC stock management procedures (records, filing, and identification), and ensure all documentation of receipt, issuance, and dispatch of goods are maintained properly as per DRC warehousing policies and regulations.

2.    Ensure up-to-date records on all stock flows on paper and electronics according to the approved systems. Follow up stock defects, irregularities and shortfalls as required and either take necessary actions yourself or bring it to the attention of the Emergency Senior Logistics Officer.

3.   Ensure all supplies issued from the warehouse, purchased or received for onward transportation are appropriately documented and accompanied by the required waybills with Ensuring proper identification of all received/issued goods (quantity, quality, and delivery), and the Warehouse Register Book regularly for every receipt or issuance of goods updated without any delay.

4.   Supervise close inspection of Project items/materials delivered to the warehouse, to ensure that they are the right quantity and quality and follow-up with special attention on expiry date of stock especially for food and hygiene items, and notifies the concerned department at least two months before expiry date.

5.   Supervise and monitor maintenance, proper state of cleanliness and order in the North Area Warehouses.

6.   Reviewing and ensuring correct supply request documentation for items/materials are produced with an approval from the departments.

7.   Coordinating with programme staff to provide details of when and where project items are needed and ensuring that they are delivered to the correct location safely and within agreed time frame.

8.   Supervising and following on  proper storage and maintenance of all  equipment in the warehouse;

9.   Ensuring regular update of stock and asset inventory list on a weekly and monthly basis in the Warehouse with supervising weekly physical inventory of stocks and ensure that Bin/ stock cards are updated, and are accurate.

10. Ensuring and Following on with Programs to provide completed signed goods distributed list with ensuring proper reconciliation for the goods distributed with goods issued from different DRC’s warehouses through completing and submitting complete signed distribution list/s.

11.Any other task as requested by the Logistics Management Team and Area Manager.

 

 

Cargo and Dispatch Management

The Logistics Officer- Warehousing will work in collaboration with, and under the guidance of, the Emergency Senior Logistics Officer:

1.      Review and Ensure all cargo and shipping documents (GRN, RO, Waybill… etc) in place before dispatching the goods for programmes.

2.     Supervise and monitor safe preparation and loading of cargo onto transportation vehicles, and also safe and proper unloading and receipt of goods in the warehouse.

3.     Supervise and Perform Logistic procedures for procurement of transportation Services for the dispatching and distribution of goods from/to the warehouse and any other relevant procurements including the preparation of all payment documents assigned by the Logistics and Warehousing Management in compliance with DRC procurement and Logistics policies and regulations.

 

Reporting

1.     The Logistics Officer- Warehousing shall provide the Logistics Department with required regular monthly and periodically reports as requested.

2.     Report any shortages, damages, losses, or any incidents in the warehouse immediately once whatever happens.

 

Qualifications & Preferred Skills

 

1.     College Diploma or certificate in Logistics, Warehouse management or general administrative activities.

2.     At least two (2) years’ experience in the field of logistics and warehousing, preferably with an International Non-governmental organization.

3.     Excellent written and spoken English.

4.     Previous experience from working in complex and volatile contexts.

5.     Documented results related to the position’s responsibilities.

6.     Experience with computers - Microsoft Word and Excel plus email.

7.     Ability to work independently in a result oriented multi-tasking and multi-cultural environment and manage conflicting priorities.

8.     Ability to keep clear and concise records.

9.     Ability to plan ahead and stress-resilient.

10.  Additional qualities: ability to multi-task, ability to handle pressure well, ability to improvise, flexibility, adaptability to transitions.

 

Languages

 

Excellent Spoken and written Arabic and English is essential.

 

 

 

How to Apply

 

CVs of qualified candidates are invited at the below link by the 29th Jan 2019. Interviews will be conducted on a rolling basis, and based on urgency, DRC may fill the position prior to the closing date. Please name your CV before uploading the file. Only short-listed candidates will be contacted. Qualified female candidates are encouraged to apply.

 

 

This vacancy is now closed.
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