Common Service Associate

The Common Services Associate will work under the overall guidance of UN Country Team (UNCT), through the Chair of the Operations Management Team (OMT) and the direct day-to-day supervision of the UNDP Operations Manager.  The incumbent is responsible for managing UN common premises and services including financial management.

The CSA will promote a client-oriented approach consistent with UN/UNDP rules and regulations and work in close collaboration with the OMT and UN Coordination Officer and all operations personnel in all UN Agencies in Eritrea to implement common services-related programmes, exchange information and ensure timely delivery of services to various clients.

Summary of Key Functions:

1. Ensure management of cost-effective common services and implements the UNCT-approved activities.
2. Contribute to the efficient management of financial resource, overseeing common services, including asset management.
3. Oversee outsourced common services and promote excellent client relationships and manage networks.
4. Facilitate information, communication and knowledge management and sharing and documentation of good practices in common services and premises, where necessary.

Corporate Competencies:

• Demonstrates commitment to UN’s mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

   Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks related to contract, asset and procurement management, including screening, collecting and preparation of documentation, data processing, preliminary bids evaluation, filing, provision of information, control of assets
• Good knowledge of financial rules and regulations
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored personality even under pressure and/or during challenging situations

Education: University Degree is essential.  Secondary Education with specialized training in procurement would be desirable.

Experiences: Minimum of 5 years of relevant working experience in facilities maintenance/management is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.

Language Requirements:Fluency in the English language

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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