Awards and Compliance Officer
Washington (United States of America) | america
Job title: Awards and Compliance Officer
Department: Grants and Contracts
Based in: Washington, D.C.
Reports to:Deputy Director, Grants & Contracts
Travel: Up to 20% international travel
Who we are
We're Population Services International (PSI), the world's leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 9,000 “PSI'ers” around the world. It's a motley group of entrepreneurs and professionals with a diverse range of backgrounds all the way from the medical industry to the music business, all with unique skills we bring to the job.
PSI's Grants & Contracts Department serves as the one-stop shop for guidance on donor regulations, award negotiation, and compliance training. We're responsible for helping our staff navigate the complexities of donor requirements and the terms and conditions of their awards. We approach grants and contracts compliance holistically – ensuring the correlation between programmatic, financial, and donor requirements. Our aim: Collaborative compliance solutions for sustainable PSI programs.
We are looking for an Awards and Compliance Officer to provide guidance to our Program Management Teams (PMTs) in the following areas: Review of prime awards and subawards; Provide regulatory compliance support and guidance to PMTs and country office staff; Create concise guidance documents that explain donor requirements and reflect best practices; Support the development of award monitoring tools and templates; Promote subrecipient monitoring best practices; and (for candidates with applicable language skills) translate documents into French, Spanish, and/or Portuguese and facilitate comprehension of requirements for country office staff as needed.
Sound like you? Read on.
We aim to provide compliance support across the PSI Global Network. Each award is different, and that is how we approach award administration – a tailored compliance approach for each award. At the beginning of each new award, the Officer and Deputy Director work together to review award terms and conditions prior to signature, advise during the negotiation process to ensure the best possible terms for PSI are included, extract relevant requirements for HQ PMTs, and participate in project kick-off meetings. During implementation, the Officer supports systems to track subaward and prime award terms and conditions and maintains permanent files including prime and subaward documentation. Project closeout rounds out the award cycle, and the Officer and Deputy Director work together to ensure staff understand the entire process. The Officer will maintain an up-to-date awareness of current and changing donor regulations, policies and procedures to be able to answer most questions on major regulations with minimal assistance.
Subaward Management Support
As the issuance and complexity of subawards increases at PSI, the Grants & Contracts Department provides support for the development of tools to be used by PSI Network Members and PMTs in reviewing subagreements / modifications, analyzing risk assessment to identify potential areas of compliance vulnerability, and developing corrective action plans to mitigate the risks. In addition, the Grants and Contracts Department develops tools, including subaward templates, manuals, pre-award assessments, and monitoring. We provide guidance and training on the use of these tools. The Officer will help develop these tools and facilitate their rollout and use.
Training and Capacity Building
We don't operate in isolation in the Grants & Contracts Department, and a lot of what we do is focused on working in conjunction with HQ PMTs and PSI's Network Members to determine how we can collectively improve compliance oversight for PSI. This is a substantial part of what we do. It's sort of what makes us tick. The A&C Officer may be involved in supporting that effort in terms of the development, organization, and presentation of training modules.
Who ever would have thought that compliance support could be innovative? We do. The basic compliance roles and responsibilities are inherent in what we do: We develop recommendations for standard language to ensure consistency of practice for use in awards. We ensure alignment of subawards with prime award terms and conditions. We conduct regulatory research and develop guidance for HQ staff and country offices in response to questions related to allowability and approval requirements. We take it a bit further though – We're creative detectives, essentially. Often all of the facts are not evident, so we try to determine what the real compliance issues are. The Officer would work closely to that end, together with the Deputy Director. The Officer will also be expected to remain current on donor changes within the industry through resource sites, publications, and continuing education. The Officer will act as the “compliance go-to person” and will provide guidance and advice to PSI Network members on compliance issues and questions, in addition to other duties as assigned.
The Officer the Officer will work with country offices and the Document Review Coordinator to assess compliance and ensure correct systems and filing are in place.**Qualifications**
What are we looking for?
The candidate we hire will embody PSI's corporate values:
Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
Pragmatism: You'll strive to deliver the best possible result with the resources available. You won't be paralyzed by a need to make things perfect.
Honesty: You own your mistakes and are open about your shortcomings – it's the only way you'll learn and improve.
Collaboration: You'll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won't succeed.
Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin
Our ideal candidate will possess:
- Bachelor's degree required. Master's degree preferred.
- 2+ years of increasingly responsible experience in federal and/or private grants/contracts management (Master's degree may be substituted for experience).
- Ability to compose reports, presentations, memos, emails, and other written documents in an organized, logical, and concise manner.
- Ability to write well is extremely important, as are attention to detail and correct grammar usage.
- Written and spoken fluency in English, French, Spanish, and/or Portugueseis preferred.
- Demonstrated project management and organizational skills – especially with time-sensitive work.
- Demonstrated expertise with researching, interpreting, and applying funder regulations. Knowledge of the Uniform Guidance, FAR/AIDAR, and other donor rules and regulations regarding implementation of Federal awards is a plus.
- Familiarity with other donors such as The Global Fund, DFID, KfW, World Bank, UN Agencies, and foundations.
- Proficiency in MS Word and Excel.
- Ability to collaborate and participate in teams with a can-do, positive attitude.
- Knack for exercising discretion.
- Ability to maintain a customer service solution-oriented attitude and a positive approach in a fast paced, high volume work environment.
- Ability to think logically and analytically, rapidly assess diverse information, and draw correct conclusions.
- References will be required.
- Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship and relocation expenses will not be covered for this position.
- The successful candidate will be required to pass a background check.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.