Field Finance Assistant, Multiple positions

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

UNOPS Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Access to Health Fund, the Livelihood and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative towards elimination of Malaria, which works to accelerate progress towards malaria elimination in the greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organisations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

UNOPS Myanmar Support Services are shared across all programmes. The successful delivery of financial services to all UNOPS operations in Myanmar is the responsibility of the Finance Unit, which is comprised of an Operations Team and a Managed Cash Flow Unit (MCFU) with personnel based around Myanmar. The Field Finance Assistant is part of the Managed Cash Flow Unit (MCFU).  The MCFU allows the management and implementation of activities in the public sector through a cash transfer and payment process. This MCFU scheme aims to follow the public sector financing standards and to channel the money to support the Government Ministries under whose supervision the services are delivered. These are multiple duty stations (Lashio and Naypyitaw current priority and  other duty stations on a needs basis in the future),

Under the direct supervision of an MCFU Finance Associate and with secondary supervision by the  Finance Specialist, Reconciliations, the Field Finance Assistant shall be responsible for perform the following duties and responsibilities:

• Manage a significant amount of cash for the implementation of the three National Programmes activities;
• Act as a custodian of a revolving Operational cash advance for the disbursement of the activities implemented by the three diseases National programmes;
• Strong understanding of the quarterly approved Work plan in order to provide effective disbursement for National Programme’s activities;
• Open and operate a bank account for the management of operational advances
• Record all transactions on a daily basis in the operational advances ledger and reconcile the ledger on a monthly basis with the cash in hand and bank;
• Ensure sufficient funds at the field location by requesting for replenishment in a timely manner;
• Ensure full settlement of Operational Advances within 90 days from the date of its receipt;
• Submit monthly financial reports to the Yangon Office by the set timelines. These reports includes but are not limited to: Operational Advances Ledger, Operational Advances  Reconciliation Sheet, Cash Control Sheet and bank reconciliation statement;
• Frequently travel to the assigned townships  to disburse the funds as per national programe’s approved work plan
• Make reimbursement to nominated drawers under the reimbursement scheme;
• Closely collaborate with the Department of Health Staff to ensure proper understanding of the Managed Cash Flow Standard Operating Procedures and better working relationships;
• Safe custody of cash and the assets assigned to her/him
• Working closely with the Yangon based Managed Cash Flow team by giving the required information or informing them of operational matters which need a resolution;
• Performs other duties assigned by the supervisor (s).

Impact of Results

The effective and successful achievement of results by the Field Finance Assistant directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

• Secondary education is required. A Bachelor’s degree preferably in finance, accounting, business administration or related area would be an asset.

• Minimum of 5 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
• Knowledge of UNOPS financial rules and regulations is an asset.
• Working knowledge of ERP (particularly Agresso), experience with MS Office 2003/or newer versions, and financial management using electronic systems are desired.

• Intermediate level in written and oral English and Fluency in Myanmar language is required.

Contract type:        Local Individual Contractor Agreement Contract level:       LICA- 5
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory       performance

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.