Associate Project Officer

VacancyAnnouncementVA18P005V01 AssociateProjectOfficer(LP1) Support Programme to the TunisianGovernment inthe areaof IntegratedBorder Management – Phase II (IBM TunisiaII)

nd

Posting Date: 22 January 2019

Deadline for Applications: 5 February2019

Duty Station: Tunis,Tunisia

Start Date: As soon as possible st

Contract Duration: 31 December 2019 Type of Post: Local

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment,integrity, partnership, respect,and innovation in actions and decisions. Project Overview:

The Support Programme to the Tunisian Government in the area of Integrated Border Management (IBM Tunisia), implemented by ICMPD, focuses on an Integrated Border Management (IBM) concepttailored to the Tunisian context and needs. The IBM Tunisia II Project will build on the results achieved during the first phase of the Programme, by further developing three components involving the three major border

agencies (Border Police – DFE, Border Guards – DGGN, Customs – DGD), namely: Inter- agency border management training centre (South); Intra-service operational rooms and possible joint regional rooms in priority border districts/regions; Customs’ app ‘Smart Traveller’.

ICMPD is inviting all interested candidates to apply for the Associate Project Officer position for the IBM Tunisia II project. The overall objective of this project is to contribute to the reinforcement of institutional capacities of Tunisian border management agencies by further implementing the Tunisian IBM conceptand thereto-related Border Security Strategy. Please note that this position is subject to approval and availability of project funds. Job Description:

The Associate Project Officer supports the implementation of project activities. S/he contributes to organisation of project activities and administration of project inputs according to the approved project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes.

1The Project Officer supports coordination of activities with partners, beneficiaries and other stakeholders as well as the organisation and monitoring of the work progress of project consultants and contractors,s/hecollects inputs and follows up on deliverables. The Associate Project Officer contributes to the formulation of substantive project outputs and content and to the implementation of project communications activities. S/he prepares inputs to drafts of new initiatives and donor and other substantive reports. The Associate Project Officer works under the supervision of the ProjectManager and in closecollaboration with other members of the project team. S/he collaborates with project assistant(s) for implementation of administrative activities.

Tasks and Responsibilities:

1. Implementation of Project Activities:

Contribute to the timely accomplishment of project outputs in the assigned field of work by organising, coordinating and implementing project activities; Support day-to-day planning and the follow-up with partners and stakeholders on implementation of project activities;

Support mobilisation of experts, goods and services, capacity building and grants schemes, including preparation of inputs to Terms of References and specifications and follow up on recruitment and contracting process; Support coordination of experts, consultants and contractors’ work. Follow up on processes and work deliverables;

Contribute to preparation of substantive inputs to project events such as speeches and presentations and provide support to the organisation of events, meetings, workshops and other activities;

Draft inputs to project correspondence.

2. Project Administration and Compliance:

Implement administrative activities and processes in accordance with ICMPD rules and established business processes;

Support management of expert and procurement contracts. Confirm receipt of services and initiate payments accordingto agreed payments schedule; Maintain project documentation electronically and on physical file. 3. Project Content:

Support the formulation of analytical and substantive project inputs. Compile information and documentation and draft inputs;

Prepare inputs to briefs, background papers, presentations, speeches; Conduct desk research,collect and analyse information and prepare documents; Edit and proof-read documents;

Compile materials and inputs for communications activities;

Support in the dissemination of project content through various channels; Update project contacts database;

Provide inputs to new project proposals, work plans and budgets. Key Results:

Project activities in the area of work assigned organised and implemented according to project’s work plan;

Timely and qualitative contributions made to production of project outputs; Timely and qualitative contributions to production of project content delivered in the assigned area of work;

Timely support provided to coordination of project implementation with project partners, beneficiaries, and other stakeholders.

2Incumbent Profile:

A minimum of 1 year of position-relevant work experience in implementation of projects in the field of migration;

Substantive knowledge of migration issues;

Strong skills in MS applications. Experience with SAP is an asset; Professional training in project cyclemanagement is an asset;

Good analytical and drafting skills;

Good organisational skills;

Willingness to travel within the country.

Corporate Qualifications:

Experience in international context;

Proficiency in (verbal/written) English and French, proficiency in Arabic is an asset;

Master´s degree related to the area of work.

Compensation:

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. Additional benefits include Health and Accident Insurance and six weeks’ annual leave.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD

online recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies.

Please note that in the course of the online application, the motivation letter and personal CV must be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post,will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview. In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancelthe recruitment. This position may entail frequent travel to high risk areas at short notice for the execution of the tasks and duties, whichmay warrant adherence to securityprotocols, and/or health procedures.

3