Procurement, Supply Chain Management Specialist
Duties and Responsibilities
- Advises COs throughout the grant life cycle from the formulation of health product lists to grant closure and supports the preparation, implementation and monitoring of Procurement Action Plans and Quality Assurance Plans;
- Supports COs prepare and respond to PSM related sections of progress updates /disbursement requests, Global Fund and other partners’ performance reviews;
- Advises COs on UNDP procurement architecture and supports in negotiations with suppliers, service providers, in coordination with GF/HIST (Copenhagen);
- Supports COs formulate quality and timely submissions to the CAP, RACP and ACP and respond to queries; and
- Maintains close relationships with Global Fund Health Procurement Managers and supports COs in their dialogue with Global Fund Country Teams on PSM related issues and other health partners.
- Provides technical support to COs and national counterparts to strengthen national supply chains including product selection, forecasting/quantification, quality assurance, Logistic Management Information Systems, inventory management, distribution, storage and waste management;
- Identifies weaknesses and areas of improvement within in-country PSM systems and supports COs and national counterparts to develop and monitor action plan(s) for strengthening the identified areas;
- Advises COs on best practices and existing tools in the thematic area of PSM; and
- Supports the development of the capacity development plans for COs and national counterparts in the thematic area of PSM, through capacity building initiatives (e.g., trainings, guidance materials, tools, systems).
- Supports COs to complete detailed health products procurement and supply chain management risk mapping and identify mitigations strategies;
- Supports COs to recruit and monitor the performance of PSM staff and to identify external PSM consultants strategies (including support to develop terms of reference, recruitment processes) to adequately address actions detailed in risk mitigation;
- Advises COs on the establishment of dashboards and tools to regularly monitor the level of stocks to mitigate the risk of stock out; and
- Supports COs monitor and respond to UNDP’s Office of Audit and Investigations audit and investigation findings and recommendations in the thematic area and analyse findings and recommendations on an annual basis to be translated to tools, guidance materials.
- Promotes corporate knowledge management health product procurement and PSM activities, to better guide COs in the implementation of health programmers and to influence/advance dialogue in the thematic area at international level;
- Performs analysis/and collects best practices from countries in the thematic area, and ensures that implementation is in line with international guidelines and recommendations from GF/HIST;
- Develops, maintains and updates UNDP health product procurement and PSM resources and information in operational manuals, PSM Online training course, SharePoint resources and contributes and participates in relevant external networks, meetings, workshops, interagency working groups and partner meetings; and
- Acts as the GF/HIST focal point to regularly monitor updates on specific diseases (e.g., WHO treatment guidelines, WHO Prequalification lists, WHO EML, Global Fund lists, and other sources).
- Ability to make new and useful ideas work.
- Ability to persuade others to follow.
- Ability to improve performance and satisfaction.
- Ability to listen, adapt, persuade and transform.
- Ability to get things done while exercising good judgement.
- Access to Treatment: Knowledge of HIV/AIDS access to treatment policy and principles and strategic and/or practical situations.
- The ability to acquire goods, services or works from an outside external source.
- Knowledge of procurement and supply management concepts, principles and methods, and ability to apply to strategic and/or practical situations.
- Ability to engage with other parties and forge productive working relationships.
- Ability to identify and prioritize risks, and organize action around mitigating them.
- Ability to capture, develop, share and effectively use information and knowledge.
- Ability to strengthen and maintain the capabilities of individuals, societies, organizations and governments to set and achieve development objectives over time.
Required Skills and Experience
- Master’s Degree or equivalent in Pharmacy, Procurement and Supply Management or related field; Complimentary qualifications in public/international health or health economies is desirable.
- A minimum of 7 years progressive relevant professional experience in procurement and supply chain management for health programmes including at least 3 years of international experience;
- Sound knowledge of Global Fund polices and processes and experience working on Global Fund programmes is desirable;
- Work experience in developing countries.
- Strong familiarity with the UN or UNDP procurement systems, rules and procedures, desirable;
- Solid experience in the management of people and systems in high-pressure environments.
- Experience in the usage of computers and office software packages and web-based management systems.
- Proficiency in English both written and oral. Working knowledge of other UN language desirable.
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