UN Women: Finance Analyst - Global Programme Making Every Women and Girl Count (MEWGC)
New York City (United States of America)
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
To support member states in implementing the 2030 Agenda, UN Women’s Flagship Programme “Making Every Woman and Girl Count” (MEWGC) aims to affect a radical shift in the availability, accessibility and use of data and statistics on key aspects of gender equality and women’s empowerment. The Programme envisions a multi-year and multi-country programme of work, supported by global and regional activities linking normative and technical work on gender statistics at the global level to the regional and national levels through three interlinked areas of work:
- Building a supportive policy and institutional environment for the localization and effective monitoring of the Sustainable Development Goals (SDGs);
- Increasing the quality, comparability and regularity of gender statistics to address national data gaps and meet reporting commitments under the SDGs; and
- Ensuring that gender statistics are accessible to users in governments, civil society, academia and the private sector, to strengthen adequate demand for their production.
Under the overall guidance of the Deputy Director of Financial Management (HQ) and the daily supervision of the Programme Management Specialist (P-4), the Finance Analyst is responsible for providing assistance to MEWGC implementing Regional Offices, Multi-Country offices and Country Offices (ROs/MCOs/COs) as necessary to ensure capacity and support; assistance with MEWGC projects for the finance users of UN Women field offices for better business practices and controls as well as automation; responsible for the monitoring and accuracy of data required for the preparation of financial donor reports by Virtual Global Service Centre (VGSC) and/or preparation of draft reports for review by VGSC, and financial project closure; ensuring all finance users are compliant with and trained in the accounting standards, financial regulations and rules, policies and procedures. The Finance Analyst works in close collaboration with Finance Section HQ, Programme and Operations colleagues, MEWGC teams at the field level, ensuring high performance and efficiency in Finance.
Duties and Responsibilities
Coordinate the financial planning, analysis, and provision of services to MEWGC implementing ROs/MCOs/COs in accordance with UN Women internal control framework, rules, regulations, policies and procedures:
- Recommend and/or implement cost saving and reduction strategies;
- Review and/or verify financial transactions/activities, recording/reporting system and audit reports. Co-ordinate with Finance Section HQ on suggestions for amendments;
- Review financial business processes and use of Atlas system to ensure accurate and complete reporting of financial transactions by UN Women staff in accordance with the Internal Control Framework and Delegation of Authority and the timely flow of financial information in UN Women for management, monitoring and oversight purposes;
- Analyze and oversee all financial resources managed by the CO/MCO/RO and provide high-quality professional advice on financial issues to the CO/MCO/RO management, as necessary;
- Assist with financial risk assessment reviews for the CO/MCO/RO, by identifying areas of risk and providing recommendations and action plans for addressing issues raised.
Coordinate the monitoring and oversight of financial systems in accordance with UN Women rules, regulations, policies and procedures:
- Monitor financial systems and reports for unusual activities, transactions, investigate anomalies;
- Coordinate the CO/MCO/RO timely completion of their Month-end Instructions Checklist and Year-end Instructions Closure Checklist;
- Draft all financial reports in accordance with International Public Sector Accounting Standards (IPSAS) and ensure continued compliance. Monitor the CO/MCO/RO for compliance with IPSAS accounting standards by reviewing business processes and systems modules resulting in IPSAS compliant general ledger and financial statements;
- Review Implementing Partner advance procedures and ensure compliance with UN Women policies. Investigate and follow up on any anomalies for timely action and resolution, as necessary;
- Review all contractual arrangements with suppliers of goods and services to ensure that the financial terms and conditions of all contracts are being adhered to by the suppliers of goods and services;
- Respond to questions and provide analysis as requested to the Finance Section HQ.
Coordinate financial reporting in the MEWGC implementing CO/MCO/RO in accordance with UN Women rules, regulations, policies and procedures for review by VGSC:
- Draft timely and accurate interim financial reports to donors as required under the donor agreements for submission to Finance Section HQ;
- Track and report contributions within the resource mobilization efforts, including pipeline, contracted and overdue and future milestones. Review contributions receivables and provide information to Programme Management Specialist for follow up, as necessary;
- Write ad hoc financial Donor and other reports as requested;
- Follow up and/or take prompt action to respond to audit and other findings on financial management.
Coordinate MEWGC project budgets in accordance with UN Women rules, regulations, policies and procedures:
- Coordinate all financial resources of programmes/ projects through planning, guiding, monitoring and controlling of the resources;
- Contribute to preparation and monitoring of MEWGC budgets;
- Analyze and report on the budget approvals and the delivery situation of management projects;
- Contribute to the proper mechanisms to eliminate deficiencies in budget management;
- Regularly monitor the accuracy of and submit financial information for timely preparation of donor reports;
- Prepare advance payments and direct payments for programme implementation and record them in Atlas;
- Provide assistance to CO/MCO/RO in relation to project closure and provide training as needed.
Coordinate financial training and communication for the MEWGC implementing CO/MCO/RO:
- Monitor the effectiveness of the services of the finance team on a regular basis to ensure close relationship between Finance Section and Finance Users in CO/MCO/RO and take corrective measures as needed;
- Support development of MEWGC projects to ensure effective finance and communication tools are in place and regularly monitored for improvements;
- Perform the Finance Helpdesk function for CO/MCO/RO to ensure accurate and timely response to issues and advice requested;
- Support in the implementation of the approved Training plans (specifically ATLAS and IPSAS) in conjunction with HQ Finance Field Support Unit and Finance specialist in HQ and ROs as needed to ensure competency across all Finance Users at CO/MCO/RO.
Participate in knowledge management and capacity building:
- Identify, participate in the development and/or recommend enhancement/updates/improvement in Atlas financial modules for better business practices and controls in the CO/MCO/RO;
- Capture, synthesize and/or codify lessons learned and best practices in the CO/MCO/RO support and financial management and services.
- Contribute to the design of learning tools, best practices and innovations in financial business operational practices and management, promote transparency, ease of communications, hosting of financial documents, and all policies and procedures between all UN Women users of the CO/MCO/RO data.
Financial tasks, approving and certifying function:
- Oversee that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims and other entitlements are duly processed;
- Implement timely corrective actions on unposted vouchers, including the vouchers with budget check errors, matching exceptions, unapproved vouchers;
- Provide timely response to Finance Section HQ requests to resolve financial data issues;
- Perform delegated approval function in Atlas on a timely basis;
- Review and provide financial clearance of all donor agreements as delegated for compliance with standard agreements on a timely basis.
Key Performance Indicators:
- Financial activities/transactions and documentations are implemented/processed according to UN Women rules and regulations, policies and procedures;
- Programme units receive timely support in relation to financial management, budgeting and planning;
- Timely and accurate professional advice on financial issues provided to the RO/MCO/CO management;
- Timely reporting on financial issues.
- Respect for Diversity;
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Core Values and Competencies:?http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf.
- Good knowledge and expertise in financial planning and management;
- Good knowledge of complex financial rules and regulations, preferably UN/UN Women Financial Rules and regulations;
- Good conceptual/strategic skills and success in implementing financial re-engineering, management systems development, policy design, innovation and knowledge product development is an asset;
- Good knowledge and experience in the application of complex financial systems and modules (such as Atlas);
- Good knowledge of spreadsheet and database packages;
- Ability to provide advice and support;
- Good analytical skills.
Required Skills and Experience
- Master’s Degree (or equivalent) in Finance/Accounting, or a Professional accounting qualification from an internationally recognized institute of accountancy, (Chartered Accountant or Certified Public Accountant);
- Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- At least 2 years’ experience in an accounting-specific role with in a large international organization preferably in the UN system is required;
- Successful completion of UN Women’s Accounting technical test;
- Experience of IPSAS or IFRS is required;
- Experience in the usage of office software packages (MS Word, Excel, Cloud, etc);
- Experience in web-based management systems and ERP financial systems such as PeopleSoft (Atlas).
- Fluency in English is required;
- Knowledge of the other UN official working language is an asset.
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from?http://www.unwomen.org/about-us/employment?Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.