HR Assistant - ICA Administration, Multiple positions

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Under the guidance and supervision of the Team Lead, the HR Assistant provides support within HR services, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery.

The work area is within contract administration, Benefits & Entitlements for Individual Contractual Agreements (ICAs).

Summary of Key Functions:

·         Support in implementation of HR strategies and procedures

·         Support in the administration of ICA contracts benefits and entitlements

·         Support in the facilitation of knowledge building and knowledge sharing

1. Support in implementation of HR strategies and procedures, focusing on achievement of the following results:

·         Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies

2. Support in efficient administration of contracts, benefits and entitlements for ICAs, focusing on achievement of the following results:

·         Perform a variety of repetitive and routine tasks and duties related to human resources

·         Gather and compile data and identify/adjust to discrepancies, as applicable Monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus

·         Ensure that documents and supporting files are accurate, complete and properly filed for audit purposes

·         Drafting of contracts and processing of separations, outlining the conditions of the agreement/separations for the approval of the supervisor

·         Collection, verification and follow-up on required documentation related to benefits, entitlements and contracts

3. Support in the facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

·         Participation in the trainings for the operations/ projects staff on HR

·         Contributions to knowledge networks and communities of practice

Knowledge Management and Learning

·         Shares knowledge and experience

·         Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

·         Ability to perform a variety of standard tasks and duties related to HR, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information

·         Ability to review data, identify and adjust discrepancies

·         Ability to produce accurate and well documented records conforming to the required standard

·         Ability to handle a large volume of work possibly under time constraints

·         Knowledge of UNOPS HR rules and procedures

·         Strong IT skills

Leadership and Self-Management

·         Ability to adhere to work assignments and meet designated deadlines.

·         Focuses on result for the client and responds positively to feedback

·         Consistently approaches work with energy and a positive, constructive attitude

·         Remains calm, in control and good humored even under pressure

·         Demonstrates openness to change and ability to manage complexities

·         Solicits feedback from staff about the impact of his/her own behavior

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.