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  • Organization: WHO - World Health Organization
  • Location: Manila
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date: 2019-02-16

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Assistant (Supply)

Manila (Philippines)

OBJECTIVES OF THE PROGRAMME

To provide support and services to the various programmes and activities of the organization in the Western Pacific Region. To provide timely procurement of goods and services, and advise on contracting issues. To support the Regional Office, Country Offices and Member States in achieving best procurement practise and obtaining value for money.Reviewing the work of Country Offices and offering them support and guidance.

DESCRIPTION OF DUTIES

1. Review the ongoing procurement documents of the Country Offices, check that they are in accordance with the business rules and principles, where necessary offer support and guidance on corrective actions.

 

2. Act as a source of knowledge on correct procedure, help the Country Offices to select and follow the most appropriate procedure. Answer questions on the interpretation of procurement regulations. Share and deseminate lessons learned and best practise across the Country Offices. Identify areas for training and for improvement in the clarity of guidelines, and help in the drafting of training courses and documentation.

 

3. Act as Order Administrator in the Global Management system (GSM). To check and review all approved good requisitions, check compliance and create Purchase Orders.

 

4. Prepare cost estimates of supplies and equipment required by Country Office and projects. Verify specifications using catalogues and suppliers websites, and suggest possible alternatives and equivalent items. To provide assistance to Technical Units/staff in preparing their registrations. Solicit bids and proposals from prospective suppliers, evaluate, analyze, negotiate and make recommendations for purchase considerations.

 

5. Provide assistance to Country Office in times of emergencies; ensuring that all supplies and equipment are provided in the shortest timeframe without sacrificing quality.

 

6. Check whether required goods are available in the WHO catalogue and encourage requestors to make full use of the catalogue. Ask users to raise Request for Price Estimate (RPE) if not in the catalogue.

 

7. Prepare Contract Review Committee (CRC) documents and review SUP buyers' CRC documents taking into consideration necessary documents, i.e. Adjudiction Reports, sealed bids and proposals, and justification for the purchase of complex equipment are completed.

REQUIRED QUALIFICATIONS

Education

Essential\: Equivalent to graduation from secondary school with thorough training in administration/procurement
Desirable\: Training in logistics and knowledge of ERP systems

Experience

Essential\: At least 8 years experience in office/administrative work related to procurement activities
Desirable\: Experience in procurement and logistics within an international organization

Skills

Thorough knowledge of office procedures including procurement principles and guidelines as they apply to the Country Office. The ability to explain these rules clearly to a varied audience. Drive for high levels of customer service to provide Country Offices with support. Good office IT skills to help maintain visibility over operations through database systems. Ability to work harmoniously as member of a team, adapt to diverse educational and cultural backgrounds, and maintain a high standard of personal conduct.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

Use of Language Skills

Essential\: Expert knowledge of English.
Desirable\:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 627,070 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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