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  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location:
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date:

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Project Assistant

Vacancy Announcement VA19P010V01 ProjectAssistant

“Sustaining Migration Management in Georgia”(ENIGMMA II)

PostingDate: 4 February th

DeadlineforApplications: 18 February

DutyStation: Tbilisi,Georgia

Start Date: As soon as possible

Contract Duration: 12 months (witha possibilityofextension) Type of Post: Local

OrganisationalOverview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment, integrity, partnership, respect, and innovationinactionsanddecisions.

ProjectOverview:

ICMPD is inviting all interested candidates to apply for the Project Assistant for the “Sustaining Migration Management in Georgia” (ENIGMMA 2) project. The project is funded by the EU and is built on the results of previous activities of the International Centre for Migration Policy Development (ICMPD) in Georgia, including the recently implemented EU-funded “Enhancing Georgia’s Migration Management”(ENIGMMA) project which supported the Government of Georgia in the implementation of migration-related areas of the Visa dialogue between the European Union and Georgia.

Pleasenotethatthispositionissubjecttoapprovalandavailabilityofprojectfunds. Job Description:

The Project Assistant implements administrative processes and provides support to implementation of activities.

The Project Assistant prepares administrative documents and correspondence. S/he implements processes in support of recruitment and procurement actions in line with ICMPD rules and procedures and administers contracts. S/he processes payments and maintains project´s filing system.

The Project Assistant provides support to the implementation of project activities. S/he organises project events and meetings being responsible for the logistical arrangements and DSA payments. S/he collects, compiles and organises inputs to meetings, project reports, presentations, communicationmaterialsandtowardsformulationofnewprojects.

1The Project Assistant works under the supervision of the Project Manager contributing to a smooth and timely delivery of project activities under the project(s)’s work plan and collaboratively with all membersofprojectteam(s)andthecounterpartsinICMPDforimplementationofthetasks. Tasks and Responsibilities:

1. Supportto ProjectAdministration:

Assistinimplementationofprojectactivitiesinaccordancewiththeworkplan;

Prepareadministrativedocuments,collectandcompileinputstodocuments;

Draft routinecorrespondenceforprojectimplementation;

Prepare inputs to implementation processes such as recruitment of expert, procurement and contracting;

Implement steps in recruitment processes for project staff and experts according to ICMPD rulesandprocedures.Preparevacancynotices,organiseexperttravel;

ImplementstepsinprocurementprocessesaccordingtoICMPDrulesandprocedures; Collectandcontroltimesheets;

Administer contracts with service providers, interpreters and experts. Monitor payment schedulesandimplementpayments;

ProcesspaymentsinSAP;

Maintaindocumentsaccordingtothe projectfilingsystem.

2. Supportto ProjectActivities:

Implement administrative activities and processes in support to the organisation of project events,workshopsandmeetings;

Make visa arrangements, flight bookings, organise meeting facilities and accommodation, social programme, catering, audio-visual equipment, name tags, logistics for arrivals and departures;

Make calculationsforDSAand implementDSApaymentsincash;

Collect, compile and organise background materials, documents and other materials for meetings;

Collect, compile and organise inputs to reports, summaries, graphs and presentations in supportto variousprojectactivities;

Collect,compileandorganiseinputstoPI/PRmaterialsasrequired;

Provideadministrativesupporttoimplementationofprojectcommunicationactivities; Performanyotherdutiesasrequired.

3. Supportto ProjectFormulation:

Collect, compile and organise inputs to formulation of project proposal and documents for newprojects.

Key Results:

Administrativeactivitiesimplementedpromptly,accuratelyandefficiently;

Project activities supported by efficient and timely implementation of logistical support to projectevents,meetingsandworkshops;

Projectfilingsystemmaintainedaccurately;

Administrative steps in the procurement and recruitment processes implemented timely and inlinewithICMPDrulesand proceduresandfollowingtheapplicablebusinessprocesses; PaymentsimplementedcorrectlyandtimelythroughSAP;

Formulationsupportedbytimelyandcorrectpreparationofsupportingdocuments. 2Incumbent Profile:

A minimumof2yearsofexperienceinprojectadministrationandimplementationof projectsinan internationalorganisationcontext;

Experienceinorganisationofeventsandmeetings;

KnowledgeofERPsystems–knowledgeofSAPinanasset;

Good organisationalskillswithattentiontodetailandaccuracy;

Experienceinmanagingconflictprioritiesandworkingwithtightdeadlines;

Strongteam workand interpersonalskills;

Adaptabilityandflexibility;

ExcellentcommandofstandardMS-officesoftware.

CorporateQualifications:

Experienceininternationalprojects;

Proficiencyin(verbal/written)EnglishandGeorgian;

Bachelor´sdegreeinarelevantfield.

Compensation:

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. AdditionalbenefitsincludeHealthandAccidentInsuranceandsixweeks’annualleave. ApplicationProcedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies.

Please note that in the course of the online application, the motivation letter and personal CV must be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received afterthe published deadline, and offline applicationssubmittedviaemail,faxorpost,willnotbeconsidered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expectedtobeavailableforapersonal/telephoneinterview.

In theeventofatechnicalissuewithyourapplication,pleaseemailrecruitment@icmpd.org. 3

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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