WPE Manager / Raqqa - Ain Essa

Oversee and manage the running of the WPE program in your sites of operation through -

• Organization - Maintain your own monthly and longer term work plan and calendar, keeping them up to date and putting in place systems for prioritization of work load and delegation tasks to supervises according to their roles and responsibilities;
• Management program review meeting – Meet with the other WPE Managers, Snr WPE Manager, Snr WPE Program Officers to discuss programming progress, successes, challenges, responsiveness of our programs and location to emergencies, quality and areas for improvement, adaptation or change, putting in place an action plan and follow up;
• Ensuring best practice – Working with the Snr WPE Manager, to ensure that all programming adheres to a women-, girl- and survivor-centered and feminist approach and that staff are supported to build and strengthen their practice in this area; flagging any concerns to the Snr WPE Manager; and –
• With the Snr WPE Manager, review and approve all current and new materials, information, resources, activities and tools used in PSS and non-PSS activities to ensure they are
  appropriate and women, girl and survivor-centered;
• In-person field visits - Conducting weekly in-person technical support field visits and provide weekly remote support to your direct supervises, to oversee the successful implementation of WPE activities in your designated areas of operation (camps, clinics, urban women’s centers, and mobile location);
• Programming - Provide management support to the team in setting up and running women and girl-centered safe space activities and services – including consultation with women and
  girls for planning, scheduling, and content development; and ensure they are facilitating psycho social activities that include: supporting women and girls in building social networks, risk reduction and mitigation, accessing information and engaging in recreational activities; Ensure the team are conducting regular (daily, weekly) quality community outreach and engagement on building program acceptance, trust, prevention; Oversee the planning and distribution of dignity kits and post-distribution monitoring in your areas;
• Case management and PSS – With technical guidance from the Snr WPE Manager, provide technical support on case management and PSS to the team, ensuring they adhere to international standards and GBV guiding principles when working with women and girl survivors of male violence; support the case management team on high risk and/or complex, difficult cases; ensure case documentation, filing, storage, disposal is in-line with standards and provide immediate feedback and action on any issues; attend weekly case management team meetings at least once per month.
• Assessing and managing risk and safety - With technical guidance from the Snr WPE Manager ensure that you with Snr WPE Program Officers and the whole team are routinely and regularly assessing safety and risk across all services, activities and site of operation; raising any concerns immediately.
• Engage with health actors - (including IRC Health Managers) on the provision of safe and confidential access to essential life-saving services (i.e.: clinical management of rape,
  SAC, PAC, FP, other SRH) for survivors; where service is not available, ensure to report this to the Snr WPE Manager, and advocate for these services and their quality (internally and externally); or identifying other solutions (i.e. hiring our own WPE midwives through health, training and drugs – PEP)

Staff Supervision, Development and Team Leadership:

• Team building - Maintain open, supportive, and professional relationships with team members, promoting a strong team spirit and providing management support and guidance to enable
  staff to successfully perform in their positions;
• Staff supervision - Ensure timely completion and submission of monthly time sheets, probation reviews, appraisals and annual performance reviews; and provide regular on-going and constructive feedback to develop their practice; conduct support one-to-one supervision session once per month;
• Case management supervision - Follow up on the roll out of case management and core competency assessments and supervision tools with WPE case management team to monitor comprehension of and ability to apply key concepts; provide related feedback to teams, develop action plans to address gaps and support skills development;
• Recruitment - Assist with the recruitment and on-boarding of WPE staff; work closely with the WPE Manager and WPE Capacity Building Officer ensure that all new staff are provided with the core WPE and GBV training package, include case management (for Case Workers and supervisors) with follow up practice mentoring, and identify opportunities
  for further learning and refreshers for the current team, as needed;
• Communication - Ensure regular communication and close collaboration with the Snr WPE Manager Manager and Snr WPE Program Officers/direct supervises;
• Staff learning and mentoring - Conduct and/or supervise high-quality learning sessions and provide mentoring on needed aspects of WPE and other relevant skills and resources;
• MHPSS collaboration -  Work with the MHPSS Manager, Capacity Building Officer/MHPSS team to ensure all are following and utilizing the WPE
  and MHPSS SOP, working with the Snr WPE Manager/Manager and MHPSS Manager to maintain and update this as needed based on learning and experience and the program and support progresses;
• Staff care - Monitor staff care and well-being and approve and manage all leave requests to ensure adequate coverage; raise any concerns to your supervisor the WPE Manager; support
  with organizing the bi-monthly WPE day.​ 

Budget and Grant Management:

• Reporting -  Prepare your contributions to internal and external reports within agreed deadlines using IRC and donor formats; seeking input from the Snr WPE Program Officers and team and WPE IM & Admin Officer/MEAL team;
• Grant management - Update Grant Management tools on a bi-weekly basis with information/input from the Snr WPE Program Officers, including spending plans, procurement plans, HR plans and work plans; When requested by the Snr WPE Manager, represent the WPE Program in grant opening, review and closure meetings;
• Finance– Completing input on cash forecasts on time;
• Budget spending – ensure accurate use of budget codes, and continually monitor spending against the approved budgets for your activities, oversee and approve project expenditures in-line you’re your authorization limit, ensure expenditures are allowable according to IRC and donor regulations; and communicate progress and concerns to the WPE Manager; raise and track PRs as needed;
• Working relationships - Coordinate closely and have good working relationships with the Administrative Team, the Finance, Supply Chain and HR teams to ensure smooth processes;
• Proposal development - When requested, provide support to the Snr WPE Manager and Grants Unit in contributing to the development of proposals and concept notes to expand/strengthen the WPE portfolio in Syria​​

Monitoring, Evaluation and Learning:

• Oversee information management- in your sites of coverage, working with the team ensuring GBV information generated from our services is managed in-line with safety and ethical
  standards, the GBVIMS guidelines, information sharing and data protection protocols; for this request support and input from the Snr WPE Manager;
• Monitoring and assessing program relevance – Work with the team to ensure WPE programming remains relevant to the needs, priorities and interests of all women and adolescent girls, ensuring that regular assessments, FDGs and community discussions are conducted with all women and adolescent girls by the team and that any issues are being raised, are regularly
  informing program design, and make adaptations accordingly with guidance from the Snr WPE Manager;
• WPE program data and indicator tracking – Support the WPE IM & Admin Officer to review the consolidated master WPE Activity Tracker on a weekly basis to ensure accuracy and completeness of the data provided, and follow up with your Snr WPE Program Officers on any issues or missing information; ensure you follow up with the Snr WPE Program Officers on submitted the tracker on a weekly basis in time for the deadline; Support the Snr WPE Manager with the WPE Indicator tracker on a quarterly basis
• Weekly activity summary reporting– review and ensure the accuracy and completeness of the weekly reports received from the Snr WPE Program Officers gathered from your sites of
  coverage; raising any challenges or concerns immediately, submit to the Snr WPE Manager before the deadline
• Reflecting, learning and action - Work with the Snr WPE Manager, with input from the WPE team, on regularly reflecting on: progress, stories of change and success, emerging good practices; and areas that are not working, falling short; document what is being learnt and continue to build on this learning; action planning to address, adjust and change our programming
  and approaches.

Coordination and Representation:

• Collaborate with the Humanitarian Access team, security focal points, and Snr WPE Manager to ensure cooperation with local stakeholders and the ability to implement programming in multiple locations and in line with humanitarian principles;
• Develop and maintain effective working relationships with NGOs, UN agencies and authorities;
• At the request of the Snr WPE Manager, represent WPE at internal and external coordination and program-related meetings;
• Collaborate closely with the IRC’s Health, Protection and ERD Units to ensure productive coordination and holistic care for women and girl

Other duties and responsibilities

• Contribute to the vision, strategy, and planning of WPE programming in northeast Syria, including the adaptation and/or expansion of activities to new locations;
• Other relevant duties as assigned by Snr WPE Manager to support the implementation of the program;
• All IRC staff are required to adhere to The IRC Way Standards for Professional Conduct and the IRC country employment policies​​

• Education in social work, humanities, other social science or related field;
• Clear demonstrated understanding of the impact and dynamics of gender inequality and GBV on women and girls;
• Demonstrated interest, enthusiasm and commitment to working with women and girls, and their rights, safety, empowerment, and improving their access to resources and services;
• Experience and technical strength in GBV, PSS, case management, community engagement and or/ delivering services to women and girls affected by conflict. NGO experience
  preferred;
• Familiarity with basic project management, including budgets, reports, and tracking indicators;
• Experience providing training and mentoring to others;
• Excellent communication, listening and observation skills, including ability to create trust, support, respect and interact with women, girls and survivors of all ages, background and diversity;
• Experience in supervising staff, activity design, planning and monitoring, and overseeing direct services;
• Demonstrated understanding of and ability to maintain confidentiality and respect for clients;
• Positive and professional attitude, including ability to lead and work well in a team setting;
• Ability to organize and priorities work and competing tasks, meet deadlines, and maintain composure;
• Ability to analyze medium and long-term program needs ;
• Positive and professional attitude, flexible, creative, and able work under pressure;
• Excellent leadership ability and willingness to make independent decisions;
• Ability to discuss sensitive issues with respect, empathy, and professionalism;
• Familiarity with principles of monitoring and evaluation; experience in writing brief narrative reports and data reporting;
• Basic computer skills and familiarity with Word/Excel;
• Fluency in English and Arabic .