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  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location:
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date:

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Project Officer

Vacancy Announcement VA19P012V01 ProjectOfficer

Mediterranean City-to-CityMigration Project(MC2CM)

PostingDate: 5 February2019 th

DeadlineforApplications: 25 February2019

DutyStation: Valletta,Malta

Start Date: 15 March 2019

Contract Duration: 24 Months

Type of Post: International OrganisationalOverview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment, integrity, partnership, respect, and innovationinactionsanddecisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the Project Officer Position for the MediterraneanCity-to-CityMigration(MC2CM)project.

MC2CM brings together experts and cities to contribute to improved migration governance at city level. The project is funded by the European Union through the Directorate General for Neighbourhood and Enlargement negotiations and co-funded by the Swiss Agency for Development and Cooperation. Since 2015, the project has brought together9cities and stakeholders from Europe and Southern Mediterranean region. The second phase of the project which began in 2018 until 2021 willseefurtherscaleupofactionand broadeningofthenetworkofcities.

Pleasenotethatthispositionissubjecttoapprovalandavailabilityofprojectfunds. Job Description:

The Project Officeris responsible for the implementation and coordination of project activities. S/he supports planning of project activities and coordinates implementation in collaboration with project stakeholders,beneficiaries,expertsandpartners.

The Project Officer administers project inputs according to the approved project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes as well as partnerand donor agreements. S/he is responsible for a timely achievement of high-quality outputs within the assignedareaofwork.

The Project Officerplans, organises and supervises the work of experts and contractors ensuring high quality and timeliness of theiroutputs. S/he contributes to production of substantive project content 1and prepares inputs to donor and other substantive reports. The Project Officer contributes to overall planning of the project and participates in project communications activities preparing content and inputs. The Project Officer assesses project results and formulates inputs to the developmentofnewinitiatives.

The Project Officer works under the supervision of the Project Manager and in close collaboration with other project team members, particularly the project assistant(s), and project experts. S/he cultivatescontactswiththeprojectstakeholdersandpartnersattheworkinglevel. Tasks and Responsibilities:

1. PlanningandImplementationofActivities:

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuringthetimelyaccomplishmentofworkoutputs;

Identify bottlenecks. Propose solutions and corrective action when required and take action to implement;

Analyse and synthesise information for implementation of project activities and coordinate taskswithpartnersin theassignedareaofwork;

Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants schemes.PrepareinputstoTermsofReferencesandspecifications;

Organiseconsultantselectionprocessesandinterviewpanels;

Participateintenderevaluationsasa memberoftheevaluationpanel;

Coordinate work of experts, consultants and contractors ensuring that content and outputs are producedtimely,accordingtoprojectworkplanandICMPD´s qualitystandards; Organise project events, meetings, workshops and other activities in line with project’s work planin theassignedareaofwork.Draft agenda,identifyparticipantsandresourcepersons; Prepare background materials for project events such meeting folders and inputs to speechesandpresentations;

Contribute to development of the project’s communications and visibility plan. Prepare and coordinatepreparationofinputstoitsimplementation;

Draft projectcorrespondence;

Updateprojectcontacts database;

Maintainup-to-dateprojectinformationincludinginICMPDprojectmanagementtool; Keepprojectassistant(s)informedabouttheprojectimplementationprogress. 2. ProjectAdministrationandCompliance:

Regularly monitor expenditures and disbursements for the assigned area of work to ensure that budgetallocationsarenotexceeded.Take correctiveactionasrequired;

Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultantmanagementprocedures;

Initiateandfollow-uponprocurementprocessesaccordingtoICMPD`s procurementrules; Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultant’sperformancemanagementsystem;

Maintainprojectdocumentationelectronicallyandonphysicalfile.

3. ProjectContent,ReportingandContributiontoProjectDevelopment:

Review,commentuponandreviseworkoutputs ofconsultantsandcontractors;

Prepareinputstoprojectreports,presentations,briefs;

2 Contribute to production of project content by: Compiling data, information and undertaking deskstudies;

DraftingdocumentsandinputstodocumentsaccordingtoICMPD´s qualitystandards; Disseminatingfindings;

Contribute to review and assessment of project results by identifying and recording best practices/lessonslearned;

Contribute to development and formulation of inputs to new project concepts, proposals, workplansand budgetsasrequested.

Key Results:

Project activities in the assigned areaof work organised and implemented according to work plan;

Project inputs administered according to ICMPD´s rules and processes and donor requirements;

Processes with external stakeholders, partners, consultants and contractors managed promptly;

Deliverablesofprojectconsultantsandcontractorsmonitoredandcontrolled; Financial expenditures on activities level controlled and maintained within the budgetary limits;

Qualitativeandtimelycontributionsforformulationofprojectcontentprovided; Qualitative contributions made towards assessment of project results and identification of lessonslearned.

Incumbent Profile:

A minimumof3yearsofposition-relevantworkexperienceinthefieldofmigration; Substantiveknowledgeofmigrationissues;

Solidanalytical,draftingandorganisationalskills;

Good communicationsandproblem-solvingskills;

Experienceinstakeholderrelationsmanagement;

Supervisoryexperienceinmanagementofexpertsasrequiredbytheposition;

Professionaltraininginprojectcyclemanagementinanasset;

StrongICTskillsinMS applications.ExperiencewithSAPisanasset;

Willingnesstotravel.

CorporateQualifications:

Experienceininternationalcontext;

Proficiencyin(verbal/written)English,proficiencyinFrenchorArabic;

Master´s degreerelatedtotheareaof work.

Compensation:

ICMPD offers an attractive compensation package. This position is classified at IP2 Grade, with an annual net-base salary starting at EUR 43,512. Additional benefits include participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’sandmobilityallowances.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the 3ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies.

Please note that in the course of the online application, the motivation letter and personal CV must be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received afterthe published deadline, and offline applicationssubmittedviaemail,faxorpost,willnotbeconsidered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expectedtobeavailableforapersonal/telephoneinterview.

In theeventofatechnicalissuewithyourapplication,pleaseemailrecruitment@icmpd.org. GeneralInformation:

ICMPDretainsthediscretiontore-advertisethevacancyorto canceltherecruitment. Thispositionmayentailfrequenttraveltohighriskareasat shortnoticefortheexecutionofthe tasksand duties,whichmaywarrantadherencetosecurityprotocols,and/orhealthprocedures. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidencesupportingtheeducationalandprofessionalexperiencerecordaspertheirapplication. 4

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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