HR Officer, Japanese JPO Programme (Based in Nairobi, Kenya)
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
THESE ROLES ARE ONLY OPEN TO JAPANESE NATIONALS
• Title of Post: Human Resources Officer
• Supervisor: Senior Strategic HRBP- RBN
• Unit: Human Resources Unit
• Country: Kenya
• Duty Station: Nairobi
• Duration of Assignment: Two to three years
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. The mission of WFP is saving lives, changing lives, to end global hunger. Every day, WFP works in partnerships worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.
Junior Professional Officers (JPOs) are sponsored by their respective governments. The JPO programme offers young professionals the unique opportunity to obtain training and exposure to WFP`s humanitarian work, either in a Country Office, Regional Bureau or at Headquarters. Under the supervision of international professional staff, JPOs are assigned to different functional areas. JPOs are offered a two year fixed term contract, subject to satisfactory performance, with the possibility of further extension according to the donor agreement. The Regional Bureau of Nairobi (RBN) provides strategic guidance, policy/technical support and direction to WFP operations and activities in nine countries: Burundi, Djibouti, Ethiopia, Eritrea, Kenya, Rwanda, Somalia, South Sudan and Uganda.
With the implementation of the Integrated Road Map (IRM), most countries in the Region are either in the development or implementation stage of their Interim/Country strategic plans. HR’s role is central in supporting this transformation in close liaison with the Country Offices. Building a robust WFP talent pipeline, through innovative approaches to attraction, acquisition, development and retention is fundamental to achieving the I/CSPs ambition.
We are currently seeking a Junior Professional Officer to fill the position of Human Resources Officer with our Regional HR Unit in Nairobi, Kenya.
DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Senior Strategic Human Resources Business Partner, RBN and working in close liaison with the HR team in the Regional Office and across RBN Countries, the HR Officer will champion and implement innovative initiatives and projects and act as the focal point for Building talent pipeline, Culture and Engagement for the Region. The HR Officer shall:
Building WFP Employer Brand; Talent Pipeline and Line Manager Effectiveness
1. Contribute towards the development and delivery of HR Strategic projects in the areas of building a talent pipeline, specifically, managing the WFP employer brand activation internally and externally while following standard processes and ensuring alignment with wider WFP policies.
2. Develop Concept notes and standard operating procedures for implementation of key talent attraction/ development initiatives and projects e.g. Refined RBN internship program, Mentorship and Coaching programs.
3.Contribute to building Line manager effectiveness through providing simple to apply on the job leadership and people management tools and advice to managers and employees, based on a deep understanding of their needs while aligning to available policies, procedures, processes, systems and tools.
4. Contribute to effective management and leadership of talent within WFP, working with managers and supervisors to understand their needs, challenges and delivering appropriate interventions and solutions to manage and develop a high calibre individuals and Teams to deliver business objectives.
5. Provide effective management of the key stakeholder relationship between WFP, University contacts across RBN and students by upholding the WFP standards of conduct, providing clarity on expectations and maintaining regular communication as appropriate with the external stakeholders. Support our partnership with key universities including hosting student groups and providing employee access to relevant programs.
6. Certify and facilitate core offerings from our external partners and internally developed learning modules. This will be in close liaison with the Procurement team, identify core service providers in training and facilitation and develop LTAs.
Culture and Engagement
7. Support the Regional Office and Country teams in Internalizing living & embedding the WFP aspirational Values while upholding the WFP standard of Conduct for employees
8. Develop and implement an engagement roadmap incorporating creative initiatives to promote values of team cohesion, enhance cross-functional team working, open 2-way communication, feedback.
9. Support employee engagement improvement efforts and conduct periodic benchmarking in liaison with the RBN Welfare work-streams and focal points in the Countries, implement the actions to support realization of an enabling culture for IRM roll out.
10. In liaison with the Wellness Team, assist Country Office to identify wellness elements required for successful change process.
HR Strategy & Projects Execution; Process Improvement
11. Identify continuous improvement opportunities in our processes and coordinate the implementation of approved plans timeously.
12. Under the guidance of the Snr Strategic HRBP, execute the HR strategy project plans and other associated activities in RBN and selected countries. The projects will cover:
• Development of the HR team by promoting a learning culture, expertise sharing, HR Knowledge Management and other creative methods
• HR Communications, Stakeholder Management & Knowledge Management
• Lead our diversity and inclusion strategy including defining the vision and strategy, goals, internal and external communications, and coordinating with existing employee groups
• Provide Change Management support to units in RBN and COs undergoing organisational change
• Support new leader & team integration efforts
To provide analytics and contributions to HR Strategic initiatives or contribute to the planning, implementation and coordination HR Operations, to ensure actions are in line with the RBN HR 2020 HR Strategy. Key expected outcomes are;
• Timely preparation of Concept Notes, SOPs, Project roadmaps for Key HR projects
• Developed and implemented execution plan for the Employer brand activation with the Universities, Internship program and Coaching programmes
• Developed and implemented plan to build Line manager and team effectiveness
• 3 continuous improvement initiatives identified and implemented in key HR processes/ Plans
• Full implementation the engagement roadmap incorporating creative initiatives to promote values of team cohesion, enhance cross-functional team working, open 2-way communication, feedback
• Implementation of new Leader and Team integration tools
At least 3 years of post-graduate, progressively responsible professional experience in Human Resources or related field, in private practice and/or in government agencies, with an interest in international humanitarian development.
Experiences are including and not limited to:
• Experience implementing Key HR initiatives in Talent acquisition, management and development
• Experience HR Operations; recruitment, on boarding, employee communication
• Understanding of HR policies and procedures
• Experience in HR conceptual work in support of strategy design and implementation
• Experience in Project management and implementation
• Experience working with WFP partners; Universities and Professional networks
• Experience in implementing HR Service excellence and improvement initiatives
• Experience supervising staff
STANDARD MINIMUM QUALIFICATIONS
Education: University degree preferably in Social Sciences, Human Resources, Industrial Psychology, Business Administration or equivalent extensive relevant HR experience, or First University degree with additional years of related work experience and/or training/courses.
Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
Age eligibility: Persons of the age 35 or below as of application
Other Qualifications and Skills:
• Proficiency in Windows, MS Office (Word, Excel, Powerpoint, Outlook);
• Ability to work in a multicultural environment with sound interpersonal and communications skills;
• Strong analytical and critical thinking skills, and ability to write accurately and concisely;
• Willingness to travel occasionally.
The HR Officer will work under the direct supervision of the Senior Strategic HR Business Partner and alternated by the P3 HR Officer in the Regional Office. S/he is expected to work closely with other units in CO, and be in frequent contact with other Country Offices and Regional Bureaus to extend due support in timely manner. Guidance will be provided on a daily basis as required.
The JPO will be fully be integrated in Regional HR team and in the Network of HR staff across RBN and involved in the day to day operations of the team under the supervision of the Head. S/he will be offered possibilities to participate in professional trainings relevant to the incumbent’s professional profile as agreed with the supervisor.
Training will be provided mainly through on-the-job experience, including attending internal and external meetings, and researching and drafting documents. The JPO will also be able to self-train through WFP’s corporate e-learning tools in the area of Human Resources and other programs available for internal users.
Upon arrival, the JPO will receive a comprehensive briefing and background documents, and will be introduced to the relevant working counterparts within and outside WFP.
At the end of the two-year assignment, the JPO should have:
• Gained very good knowledge of WFP RBN Human Resources Strategy and Operations across the RBN region
• Obtained in-depth knowledge and increased practical experience in developing and implementing strategic HR projects to contribute to effective management and leadership of WFP’s talent.
• Increased sound understanding of WFP’s employer brand, the talent landscape and the HR imperatives in its road map toward zero hunger and sustainable development goals.
DO NOT APPLY ON OUR SITE! For more details on the programme visit: https://www.mofa-irc.go.jp/jpo/dl-data/2019boshuyoukou_kokusaikikan.pdf To be considered you must submit the appropriate documents as outlined on the MOFA site. To see all WFP JPO TORs please visit: https://www.mofa-irc.go.jp/jpo/dl-data/2019WFP_TORs.pdf
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.