Logistics Officer, Japanese JPO Programme (based in Dar es salaam, Tanzania)
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
THESE ROLES ARE ONLY OPEN TO JAPANESE NATIONALS
• Title of Post: Logistics Officer (Operations Management & Contracting)
• Supervisor: Head of Supply Chain
• Unit: Supply Chain Unit
• Country: Tanzania
• Duty Station: Dar es salaam
• Duration of Assignment: Two years
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. The mission of WFP is saving lives, changing lives, to end global hunger. Every day, WFP works in partnerships worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.
Junior Professional Officers (JPOs) are sponsored by their respective governments. The JPO programme offers young professionals the unique opportunity to obtain training and exposure to WFP`s humanitarian work, either in a Country Office, Regional Bureau or at Headquarters. Under the supervision of international professional staff, JPOs are assigned to different functional areas. JPOs are offered a two year fixed term contract, subject to satisfactory performance, with the possibility of further extension according to the donor agreement.
We are currently seeking for a Junior Professional Officer to fill the position of Logistics Officer (Operations Management & Contracting) based in Dar es salaam, Tanzania.
Sustained by steady growth, over the past two decades Tanzania has made significant progress in economic, social and human development. This, however, has not benefited all sectors of society and inequality has widened.
Although the country currently produces enough food to feed its population, the poorest and most marginalized families – including refugees – have limited access to it. The agricultural sector – largely dominated by smallholder farming – accounts for one quarter of the national GDP, but production is stagnant, while the population is expected to double by 2050. The effects of climate change are deepening the vulnerability of agriculture to disasters.
Chronic malnutrition rates are above the African average, with 34 percent of children under 5 being stunted. This overlaps with other nutritional challenges, including anaemia in women of reproductive age and children, and increasing levels of overweight and obesity.
The World Food Programme (WFP) has been in Tanzania since 1963, providing food assistance for refugees, supporting efforts to combat malnutrition and promoting the resilience of smallholder farmers.
However, in an ever-evolving global and national context, achieving Zero Hunger by 2030 requires innovative, forward-looking solutions. For WFP, this means shifting from being a provider of services to enabling the government to strengthen its own mechanisms – including social safety nets – to ensure that all people in Tanzania have access to affordable, nutritious food at all times.
Building on its vast experience both in the country and abroad, and bringing in new partners from the private sector – and especially the technology industry – WFP in Tanzania fosters, tests and refines innovative ideas that could be adapted and replicated on a larger scale in other WFP operations worldwide.
DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Head of Supply Chain, the Logistics Officer, shall:
1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
3. Manage logistics vendors’ contracting activities including, shortlisting and performance monitoring and evaluation.
4. Support gathering market intelligence, vendor assessments (e.g. transporters, customs clearing agents, retailers) to support vendor selection process.
5. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
6. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
7. Support oversight for commodity accounting data quality and integrity.
8. Analyse operational data and prepare analytical reports.
9. Contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
10. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
11. Follow up with internal and external stakeholders including transport companies, clearing agents, superintendent and WFP sub-offices to ensure that the food is transported smoothly, and any challenges are addressed timely.
12. Supervise the work of support staff (if any), providing practical advice and guidance, contribute to their technical skill development, and coordinate to ensure individual and team objectives are achieved.
13. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
14. Perform any other tasks assigned by the supervisor or Head of the Supply Chain
STANDARD MINIMUM QUALIFICATIONS
Education: University degree preferably in Logistics and procurement or Economics, International Affairs, Management, Social Sciences etc.
Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
Age eligibility: Persons of the age 35 or below as of application
• At least 3 years of relevant post-graduate, progressively responsible experience
• Proven success coordinating with various stakeholders along the supply chain, managing pipeline demand
• Experience specifically in contracting of transport and logistics services highly desired
• Experience monitoring and reporting on transport and freight market conditions and trends
• Experience working with corporate systems (databases, software)
Other Qualifications and Skills:
• Ability to provide basic technical advice and maintain effective logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.
• Experience consolidating preliminary data analysis and drafting reports
• Proficiency in Windows, MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work in a multicultural environment with sound interpersonal and communications skills
• Strong analytical and critical thinking skills, and ability to write accurately and concisely
• Willingness to travel occasionally.
The Logistics Officer will work under the direct supervision of the National Logistics Officer. S/he is expected to work closely with other units in CO, and be in frequent contact with other Country Offices and Regional Bureaus to extend due support in timely manner. Guidance will be provided on a daily basis as required.
The JPO will be fully be integrated in a team of Supply Chain staff and involved in the day to day operations of the team under the supervision of the Head. S/he will be offered possibilities to participate in professional trainings relevant to the incumbent’s professional profile as agreed with the supervisor.
Training will be provided mainly through on-the-job experience, including attending internal and external meetings, and researching and drafting documents. The JPO will also be able to self-train through WFP’s corporate e-learning tools in the area of supply chain and other programmes available for internal users.
Upon arrival, the JPO will receive a comprehensive briefing and background documents and will be introduced to the relevant working counterparts within and outside WFP.
At the end of the two-year assignment, the JPO should have:
• Gained very deep knowledge and exposure and opportunity to learn from the ongoing complex logistics operations in Tanzania covering 6 countries in the region that use Dar es Salaam port.
• Gain experience in supporting the contract management including performance evaluation of logistics service providers, and respond to queries with general guidance for all assistance modalities for both WFP and logistics common services
DO NOT APPLY ON OUR SITE! For more details on the programme visit: https://www.mofa-irc.go.jp/jpo/dl-data/2019boshuyoukou_kokusaikikan.pdf To be considered you must submit the appropriate documents as outlined on the MOFA site. To see all WFP JPO TORs please visit: https://www.mofa-irc.go.jp/jpo/dl-data/2019WFP_TORs.pdf
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.