Logistics Assistant (Shipping), G5 Nairobi
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
Opening Date: 6 February 2019 Closing Date: 19 February 2019
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, nutrition and food assistance for assets creation through provision of in-kind and cash-based transfers.
This position is open to qualified Kenyan candidates. Female candidates are encouraged to apply.
Duties and Responsibilities
Under the direct supervision of National Logistics Officer and overall supervision of the Deputy Head of Logistics, the incumbent is responsible for the following duties:
- Perform standardized processes and activities to support effective, efficient shipment planning and execution;
- Monitor shipments within a geographical area at load and discharge ports, and regularly update corporate systems, record shipment progress and identify and escalate any issues;
- Raise Purchase Orders and verify invoices, following WFP financial processes and procedures and updating and ensuring the corporate systems are updated at all stages, to support the planning and settlement of shipments;
- Research collate and present information in standard formats (e.g. corporate reports, internal performance reviews, supplier reviews), to enable informed decision-making by Shipping Officers, and consistency of information presented to stakeholders.
- Update and maintain relevant databases and records, ensuring that relevant information (regarding contracts, shipments, payments, pipeline, et,) is accurate, organized, available for others to access, and support reporting requirements;
- Support risk mitigation activities by checking and verifying shipment data and documents, identifying and highlighting any issues to a Shipping Associate or Shipping Officer;
- Respond to a variety of queries and requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries;
- Work with internal counterparts to support the alignment of shipping activities with wider programmes and effective and coherent Supply Chain arrangements;
- Provide technical inputs to process reviews and improvements in methods and practices used within shipping, to maximise the efficiency and effectiveness of the service;
- Provide support and guidance to other staff, to assist them in completing standard tasks to agreed standards and deadlines;
- Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affect areas at the onset of crisis
- Perform other related duties as required.
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
At least four years’ experience in one or more of the logistics and ancillary sectors; port operations, shipping, clearing and forwarding, large scale road/rail transport and distribution management. Experience in preparing and monitoring of budgets/resource plans/pipelines/supply chains.
Fluency in both oral and written communication in English is a requirement
Knowledge and skills:
Interested and qualified candidates are requested to submit online applications through E-Recruitment.
Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.