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  • Organization: UN WFP - World Food Programme
  • Location: Nairobi
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Logistics
    • Supply Chain
    • Administrative support
  • Closing Date: 2019-02-19

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Logistics Associate (LTSH), G6 Nairobi

Nairobi (Kenya)

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Posting Dates

Opening Date:  6 February 2019                                                        Closing Date: 19 February 2019

Organizational Background

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, nutrition and food assistance for assets creation through provision of in-kind and cash-based transfers.

This position is open to qualified Kenyan candidates. Female candidates are encouraged to apply.

Duties and Responsibilities

Under the direct supervision of National Logistics Officer and overall supervision of the Head of Logistics, the incumbent is responsible for the following duties:

  • Assist in preparation of quotations, invoices and other required documents;
  • Receive and verify contractors’ invoices and ensure that all supporting documents are attached, and calculations are accurate;
  • Raise WINGS Service Entry Sheets as required;
  • Collect supporting documents required to raise WINGS purchase orders;
  • Run the TPA related WINGS reports on fund consumption and provide preliminary analysis;
  • Maintain records on utilization of inter-agency funds using approved formats;
  • Monitor and report on food and non-food stocks in operation’s warehouses and prepare weekly stock reports;
  • Follow the movement of food and non-food items for the projects and operations in all locations;
  • Provide day-to-day reports on the progress and movements of WFP shipments;
  • Coordinate and manage deliveries by suppliers, clearing agents and WFP warehouses; monitor and assess quality, quantity and safety of the goods;
  • Respond to queries regarding inter-agency cargo and funds to staff in the unit and elsewhere in the Programme;
  • Prepare a variety of reports as required;
  • Maintain filing systems and archiving procedures for swift and easy retrieval of information;
  • Monitor on-going shipments, pipeline information, insurance claims etc.;
  • Share knowledge and experience with other staff members and work to foster a team spirit;
  • Perform other related duties as required.

Minimum Qualifications

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

At least five years’ experience in one or more of the logistics and ancillary sectors; port operations, shipping, clearing and forwarding, large scale road/rail transport and distribution management. Experience in preparing and monitoring of budgets/resource plans/pipelines/supply chains.

Language:

Fluency in both oral and written communication in English is a requirement

Knowledge and skills:

  • Experience in maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stocks.
  • Experience in analyzing data (on commodities, funds) and drafting reports.
  • Experience in measuring service provider’s performance against set KPIs.
  • Experience in compiling contract documentation.
  • Experience in providing technical business support in corporate systems.

Application Instructions

Interested and qualified candidates are requested to submit online applications through E-Recruitment.

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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