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  • Organization: UN WFP - World Food Programme
  • Location: Tokyo
  • Grade: P-2, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Procurement
    • Project and Programme Management
  • Closing Date: 2019-03-05

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Procurement Officer, Japanese JPO Programme, (Based in Rome HQ + RBD/RBC)

Tokyo (Japan)

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

THESE ROLES ARE ONLY OPEN TO JAPANESE NATIONALS

ABOUT WFP

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. The mission of WFP is saving lives, changing lives, to end global hunger.  Every day, WFP works in partnerships worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.  In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters.  After an emergency, WFP uses food to help communities rebuild their shattered lives.  Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. 

Junior Professional Officers (JPOs) are sponsored by their respective governments.  The JPO programme offers young professionals the unique opportunity to obtain training and exposure to WFP`s humanitarian work, either in a Country Office, Regional Bureau or at Headquarters.  Under the supervision of international professional staff, JPOs are assigned to different functional areas.   JPOs are offered a two year fixed term contract, subject to satisfactory performance, with the possibility of further extension according to the donor agreement.

 We are currently seeking for a Junior Professional Officer to fill the position of Procurement Officer with the Goods and Services Procurement Branch (OSCG) in headquarters (Rome, Italy) and Regional Bureau Dakar (RBD) or Regional Bureau Cairo (RBC).

CONTEXT AND BACKGROUND

WFP Cash Based transfer (CBT) interventions accounts for over $1,5 billion and the procurement of Goods and Services (G&S) accounts for over $700 million of expenditures annually with 75% of procurement carried out in country offices and regional bureaux.

The G&S procurement branch has the following main functions:

  1. Undertaking all corporate procurement activities required at WFP headquarters.
  2. Leading the procurement of Financial Service Providers (FSPs) to deliver the CBT interventions.
  3. Providing strategic guidance and leadership to all WFP’s large value procurement actions and, where requested, undertaking procurement activities on behalf of WFP field offices and emergency response operations;
  4. Managing all policy, normative guidance and support to WFP offices worldwide;
  5. Coordinating through the UN High-Level Committee on Management and cooperate with other UN agencies and/or international bodies, to develop common policies and practices with respect to procurement activities and their related services.
  6. Playing a leading role on all procurement aspects related to the UN Sustainable Development Goals Reform Business Innovations Group project.
  7. Engaging, where necessary, with external actors, in the event that WFP is requested to undertake G&S procurement activities on behalf of other UN Agencies or other actors.
  8. Playing a leading role in developing innovative solutions to complex procurement and related issues;

Based centrally in Rome headquarters, but with links to all WFP regions and country operations, it seeks to ensure that all G&S procurement in WFP is undertaken in a consistent, cost effective and transparent manner.

GENERAL INFORMATION

  • Title of Post: Procurement Officer
  • Grade: P2
  • Supervisor: Head OSCG
  • Unit: OSCG
  • Division/Country Office: Division of Supply Chain
  • Duty Station: Rome HQ + RBD/RBC
  • Duration of assignment: Two years in HQ + one year in RBD/RBC

DUTIES AND RESPONSIBILITIES

Under the supervision of the Head, Goods and Services Procurement Branch, or designate, the responsibilities of the JPO shall include, but shall not be limited to, the following:

  • The JPO shall be engaged to build our internal procurement capacity in securing the services of Financial Services Providers (FSPs) in support of WFP’s Cash Based Transfer (CBT) activities. It is expected that the JPO will bring (or actively seek) substantial and up-to-date private sector knowledge, allowing WFP to understand how it can extract maximum value from engagements with the financial services sector and ensuring that all contracts are in line with international best practice.
  • Through engagement with all relevant stakeholders, develop an understanding of the WFP modus operandi in the area of CBT including the corporate objectives, current initiatives, projects underway, current and future key markets, and WFP’s procurement and contracting rules.
  • Review procurement actions undertaken and contracts entered into with FSPs at local, regional and global levels in order to understand the historic engagement with the sector, review how the FSP’s influenced the technical and financial structure of those contracts and frame any improvements that can be achieved moving forward;
  • Work with the WFP Finance Division to develop an understanding of the key services providers in countries where WFP undertakes CBT operations in order to perform an analysis of the entities in questions, and review and revise approved vendor lists for invitation to WFP tenders, as required.
  • Solicit feedback from WFP offices outside headquarters on the challenges they have encountered in engaging with the FSPs to date on CBT tenders and the key gaps they see in how WFP approaches the market when contracting for financial services.
  • Identify gaps in the procedural application of the Goods and Service Procurement manual by the internal clients, specifically for the Annexes related to CBT and Retail, and propose mitigation measures to improve compliance.
  • Feed into the WFP G&S Procurement risk register highlighting the key areas of focus when engaging these services and the required mitigations necessary to manage the inherent risks.
  • Engage with WFP Legal Department and WFP Finance regarding the standard contracting terms and conditions that WFP uses when engaging FSPs, providing any relevant input required.
  • Perform other related duties as assigned by the Chief, Goods and Services Procurement Branch.

EXPECTED OUTCOMES

  • Develop a global procurement strategy to engage the financial services sector in support of WFPs CBT activities. The strategy shall take due account of any regional/local variations that may be required to be accommodated and the various modalities of CBT delivery.
  • Prepare detailed guidelines on the procurement of services from FSPs and input to the WFP Goods and Services Procurement manual. Propose and implemented SOPs and improvements to the current processes. Undertake associated training, as necessary.

ESSENTIAL QUALIFICATIONS & EXPERIENCE

  • Advanced university degree in economy, finance or supply chain related areas, or first level university degree with additional relevant work experience.
  • Three years of post-graduate, progressively responsible, job related professional experience.
  • Experience with procurement activities (purchasing, vendor research, etc.).
  • Experience conducting cost analyses.
  • Experience working with vendors or other partners
  • Fluency in English;
  • Proficiency in Windows MS Office (Word, Excel, Powerpoint, Outlook);
  • Behavioural competencies such as Action Management, Client Orientation, Cognitive Capacity, Innovation, Partnering and Teamwork.
  • Age eligibility: Persons of the age 35 or below as of application

DESIRABLE REQUIREMENTS

To perform the wide range of tasks and excel in this position, the ideal candidate would also possess:

  • Exposure to the international arena either by direct work for an international institution/organization; or, if working for a national entity, by way of interacting with international stakeholders;
  • Intermediate level of one, or more, of the following official languages: French, Spanish, Arabic, Chinese, Russian and Portuguese.
  • WFP’s international professionals are required to serve in different locations around the world during the course of their career (including in hardship duty stations); willingness to be mobile would maximise opportunities for long-term retention into the Organization.

SUPERVISION

The JPO will work under the supervision of the Head OSCG and the CBT division in HQ and under the supervision of the Regional Procurement Officer in the Regional Bureau.

The incumbent will be required to undertake significant travel within region of responsibility.

In order to achieve the outcomes herein described, the supervisor will set clear deliverables, with matching key performance indicators that all for the JPO to track progress and report on achievements in a way that is documented.

TRAINING COMPONENTS

  • CIPS training Level 2-3.
  • Participation in procurement workshops.
  • Knowledge exchange sessions with Finance.
  • Completion of WFP identified market intelligence certified training.
  • WFP Procurement e-learning

LEARNING ELEMENTS

At the end of the three-year assignment, the JPO should have obtained:

  • Very good knowledge with the supply chain’s various components and the role of procurement as one of the key actors.
  • Skills to successfully formulate effective procurement strategies where methodology is based on up to date market knowledge and industry best practices.
  • Very good knowledge of procurement procedures and processes adhering to applicable WFP guidelines.
  • General understanding of WFP overall operations and activities in the region of assignment.

Application details

DO NOT APPLY ON OUR SITE!   For more details on the programme visit: https://www.mofa-irc.go.jp/jpo/dl-data/2019boshuyoukou_kokusaikikan.pdf    To be considered you must submit the appropriate documents as outlined on the MOFA site.  To see all WFP JPO TORs please visit: https://www.mofa-irc.go.jp/jpo/dl-data/2019WFP_TORs.pdf

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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