Visiting Professional - Finance Section
The Hague (Netherlands) | nl
18725 | Registry
|Organisational Unit:||Finance Section, Registry|
|Duty Station:||The Hague - NL|
|Contract Duration:||6 months|
|Deadline for Applications:||21/02/2019|
Required Documents for This Application :
Please note that you will need to have the following information ready in order to complete your application:
- A completed “Duties and Responsibilities Form” (refer to step 1 on your eRecruitment Profile page).
- Motivation letter (maximum of 400 words).
- One reference letter.
- Scanned copies of university degrees and/or diplomas (to be added at the essay upload box).
Contract Duration :
Visiting professionals are required to work on a full time basis for a period between three and six months starting as of 1 October 2018.
Applications of candidates indicating availability beyond the present selection cycle may be considered in the context of the next selection cycle.
The funded visiting professional opportunity provides work placements in the ICC for a minimum period of three months and a maximum period of six months.
Working within the ICC as a visiting professional provides valuable experience of a multi-cultural working environment and enables familiarisation with the operational procedures of decision-making at an international level.
The visiting professional programme is mutually beneficial, with the organisation profiting from the insight and industry of interested students/professionals and the visiting professional furthering their education or experience in a practical and relevant context.
Those organs, sections and units of the ICC seeking visiting professionals have designated a number of tasks and/or projects[WZ1] for visiting professionals to pursue during their time with the organisation. The ICC will ensure that supervision and assistance is readily available.
The conditions and procedures for the selection of candidates are subject to the provisions of administrative instructions regulating the visiting professional programme, ICC/AI/2017/005.
Organisational Context :
Working in strict cooperation with the Budget Section, the goal of the Finance Section is to:
Ensure proper application and implementation of the Financial Regulations and Rules (FRR) as promulgated by the Rome Statute, any directives or administrative instructions and financial procedures.
Prepare the Court’s and TFV’s Financial Statements in compliance with IPSAS for timely submission to the external auditors and to ensure an unqualified audit opinion is released at the end of a smooth audit procedure.
Provide financial management support for the smooth running of the Court’s operations and implementation of its mandate.
Lead and implement financial management tools that will drive the Court in achieving its objectives while having absolute compliance with international public sector reporting standards.
Provide financial services to all Organs of the Court and to advise, guide and lead finance related projects within the strategic goals and objectives of the Court.
The Finance Section is comprised of two Units: the Disbursement Unit and the Accounts and Treasury Unit. Under the overall supervision of the Chief of Finance, their respective responsibilities are the following:
The Disbursement Unit is responsible for processing all vouchers related to: payments and settlements of invoices from vendors, including for the Trust Fund for Victims (TFV); individual contractors, consultants and Counsels; travel advances and settlements; Miscellaneous Obligating Document (MOD) advances and settlements; reimbursement of expenses to (Non)Staff incurred on behalf of the Court; petty cash/imprest replenishments and controlling the entries, and providing training to colleagues in relation to financial related roles, responsibilities and processes.
The Accounts and Treasury Unit is responsible for maintaining accounts and posting schemes for transactions, records and prepares the Financial Statements of the Court and of the Trust Fund for Victims. It manages assessed contributions, voluntary contributions and contingency funds for the operational and investment needs, and effectively monitors and reports on these in accordance with Assembly and donor requirements. In addition, it executes payments, ensuring that funds are available to meet cash needs through cash flow forecasting, and executes and monitors investments.
Duties and Responsibilities :
Within the Finance Section and under the overall supervision of the Head of the Disbursement Unit and/or the head of the Accounts and Treasury Unit, the Visiting Professional performs the following tasks:
- Scans and uploads invoices and credit notes received in internal Invoice Management Portal on a daily basis;
- Checks results of external Invoice Management Portal to print invoices and credit Notes uploaded directly by vendors and/or Sections and passes them to the respective colleague for processing, on a daily basis;
- Reassigns RM record of individual invoices and credit notes to respective Section’s RM folders for their action and/or information;
- Identifies in the ERP system –SAP- the Cost Center of the Section an invoice or credit note belongs to, to place it accurately in RM folder;
- Stamps and logs Trips received for settlement;
Provides ad-hoc assistance on various tasks for the two Units, including:
- by updating and distributing MOD and TFV’s distribution list whenever there are changes
- by researching and updating contact details for embassies and permanent missions
- by updating electronic correspondence records for State Party communications
- by assisting with reconciliations and other financial verification tasks
Required Qualifications :
All candidates must have a degree in Business Administration, Public Administration, Finance, Accounting, Economics or a related area from a recognised university. Candidates are expected to have a very good record of academic performance.
Visiting professional placements focus on candidates who have extensive experience in their professional careers in relevant fields of work. An experience in any of the aforementioned areas (Business Administration, Public Administration, Finance, Accounting, Economics) would be considered an asset.
Knowledge, Skills and Abilities:
Ability to adapt to multicultural and multilingual working environments;
Strong teamwork skills (listens, consults and communicates proactively);
Good standard of computer skills (including Microsoft Office applications, in particular Excel);
Knowledge of SAP would be an asset.
Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian or Spanish) or of a local language of a situation country (Swahili, Lingala, Acholi, etc.) is an asset.
Please note that the ICC is not able to provide participants in the Internship and Visiting Professional Programme with remuneration, nor is it possible to provide reimbursement for any expenses incurred during the internship or Visiting Professional placement. Accordingly, applicants must have the necessary resources or other financial support for the duration of the placement for which they have been selected.
If a State Party to the Rome Statute provides a donation to the Internship Programmes Fund, it may be possible to offer a limited number of interns a stipend for cost of living and travel. If funding is available, the Human Resources Section will conduct an assessment of the candidate determining eligibility for funding in accordance with the Court’s Policy on Internships and Visiting Professionals and relevant funding conditions. In order to be eligible, the applicant must, among other criteria, be a national from a country that is a State Party to the Rome Statute and appear on the United Nations Statistics Division’s list of developing regions.
Candidates eligible for funding shall receive detailed information and further instructions after the selection process is finalized. Stipends will always be agreed at the time of offering the internship. No funding will be provided at a later stage.