Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.Administrative/Programme Officer
Direct supervision is normally received from Senior Admin/Programme Officer or Head of Office who defines the objectives and assignments to be performed and the incumbent carries out the functions independently. He/She also refers to UNHCR Manuals and relevant policy papers. The incumbent normally supervises some support staff.
The incumbent maintains close working relationships with the UNHCR staff in duty station and other offices/HQ. External contacts predominantly with counterparts in other organizations or at working level in national Government on matters of non-routine significance.
1. Responsible for administering, co-ordinating, supervising, as well as preparing and revising all programme-related activities in the country.
2. Administer the Office, advice the Representative/Head of Office on management of resources and provide guidance to staff on personnel, financial and administrative policies, practices, and rules and regulations in order to ensure compliance with UN financial and staff rules/procedures.
3. Liaise with authorities, implementing partners, and other UN agencies as appropriate to assess beneficiary needs to allow proper design and setting of programme objectives within the framework of UNHCR policies, procedures, and stated country objectives, and to obtain maximum benefit and efficient use of resources in the implementation of programmes.
4. Ensure that assistance programmes meet the common standard agreed upon and that sub-project agreements are established in conformity with UNHCR¿s financial rules and Headquarters¿ instructions, seeking expert advice, as appropriate.
5. Monitor and report on programme related activities, in accordance with UNHCR financial and narrative reporting procedures and making recommendations, as appropriate.
6. Co-ordinate the preparation of Administrative Budget proposals incorporating all needs of the Office, monitor and certify all administrative and budget expenditures on a regular basis to ensure adherence to budgetary limits.
7. Provide advice on the creation/discontinuation of posts and staff redeployment, and handle recruitment, appointment and all the administrative formalities concerning local staff.
8. Co-ordinate all local procurement and supervise and control the procurement of supplies and equipment for the Office ensuring the inventory of NEP maintained up-to-date.
9. Provide training to UNHCR staff as well as to implementing partners on UNHCR programme procedures.
10. Act as Organisation¿s focal point on security, co-ordinate all aspect of security with other UN agencies, design and adopt measures to ensure security of premises and staff according to Field Staff Safety Guidelines.
11. Co-ordinate and direct the preparation of all reports on personnel, financial and administrative matters.
12. Perform any other duty, as required
MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCES
- Undergraduate degree (equivalent of a BA/BS) in Economics, Business Administration, Finance or other related fields plus minimum 6 years of previous work experience relevant to the function. Graduate degree (equivalent of a Master's) plus 5 years or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted.
- Knowledge of English and UN working language of the duty station if not English.
DESIRABLE QUALIFICATIONS AND COMPETENCIES
- Knowledge and working experience of MSRP HR, Finance and EPM Budget applications.
- Familiarity with FOCUS.
- Completion of UNHCR learning programmes or specific training relevant to functions of the position.
- Knowledge of UN/UNHCR administrative and financial rules and procedures.
- Knowledge of additional UN languages.
This is a Standard Job Description for all UNHCR Administrative/Programme Officer positions. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M001L3 - Empowering and Building Trust Level 3
M002L3 - Managing Performance Level 3
M006L3 - Managing Resources Level 3
X001L3 - Analytical Thinking Level 3
X005L3 - Planning and Organizing Level 3
X008L3 - Stakeholder Management Level 3
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
For those people applying for High Risk Duty Stations, we strongly encourage them – before deciding to apply- to read the country specific security and welfare country profiles which can be found on the Intranet under Support Services - Duty of Care (https://intranet.unhcr.org/en/support-services/duty-of-care.html). Ensuring staff are better informed is part of the increased attention UNHCR is paying to Duty of Care.
Staff after having applied to High Risk Duty Stations will have access to country specific information webinars with Field Safety Section (FSS) and Staff Welfare Section (SWS) colleagues and provided with a tool to test their psychological preparedness for serving in High Risk Duty Stations. Applicants who applied for a position in a High Risk country will receive, after the deadline for applications has expired, a joint invitation from the Staff Welfare Section (SWS) and the Field Safety Section (FSS) to participate in these webinars. During the Webinars, latest updates on security and well-being will be provided, and FSS and SWS will address questions raised by participants. Applicants are highly encouraged to benefit, when applicable, from all measures as they provide most up-to-date security and well-being information helpful to assess staff’s readiness to serve in a High Risk Duty Station. A Staff Welfare Officer will also be available, if and when required, to discuss with interested applicants the results of the psychological preparedness tool as well as readiness for assignment in High Risk Duty Stations.
Please note that the closing date for vacancies in the Addendum 4 is Thursday 28 February 2019 (midnight Geneva time)