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ROSTER GS 4

Cairo

  • Organization: WHO - World Health Organization
  • Location: Cairo
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Civil Society and Local governance
    • EM/DAF General Management
  • Closing Date: Closed

ROSTER\: Team Assistant (G4)

 

Description of Duties\:

 

The incumbent will perform the following tasks\:

 

1.  Receive, screen and process correspondence and requests. Assist in the follow up on implementation of all administrative actions; ensuring adherence to deadlines and timely response to correspondence and queries.

2.  Type while ensuring correctness of language as well as format, in accordance with WHO rules and policy\: correspondence, reports, documents and presentations upon written/verbal instructions from Professional staff in the Unit. Independently compose correspondence of purely routine administrative nature.

3.   Make necessary arrangements regarding duty travel of staff in the Unit; using GSM, to prepare Travel Requests, arrange for flight and hotel reservations as well as dealing with other related matters. 

4.  In line with WHO procedures and rules, assist in the preparation for, as well as, provide secretarial support during IC meetings, including issuance of feeler letters and Travel Requests for Temporary Advisers and participants.

 5.  Assist in processing different administrative transactions on the GSM including procurement of goods and services. Follow up with concerned parties the receipt of deliverables and finalization of payments. 

6.  Maintain, with other colleagues in the Unit, the filing system, and obtain relevant information/background as required.

 

Required Qualifications\:

 

Education\: 

Essential \: Completion of secondary education supplemented by secretarial training.


Desirable \: University degree in business administration, social sciences or related field an asset.

 

Experience\:

 

Essential\: At least three years of relevant secretarial/ administrative experience.

 

Skills \:

- Good filing and organizational skills

-  Ability to maintain good working relationships with national and international staff

 -  Good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide as applicable to the secretarial level an asset.

 

WHO Competencies\:

1.Communication

2. Teamwork

3. Producing results

4. Moving forward in a changing environment

5. Knowing and managing yourself

  

Use of Language Skills \:  Very good knowledge of English and Arabic. French an asset.

 

Additional Information

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
  • The interview is Competency based , you may access WHO global Competencies model at

     

    Http\://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

 

 

 

This vacancy is now closed.
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