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  • Organization: UNDP - United Nations Development Programme
  • Location: Belgrade
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
    • Civil Society and Local governance
  • Closing Date: 2019-02-25

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1915 Project Coordinator (OCSC)

Belgrade (Serbia)

Background

The overall objective of the “Open Communities – Successful Communities” (OCSC) project is to encourage acceptance and increase understanding of issues that the migrants/refugees are facing. The project works on building relationships between host communities and migrants/refugees as well as on improvement of communal infrastructure and health care system. The assumption is that by fostering the exchange of information between local population and migrants/refugees, trust and understanding will be strengthened.

In particular, the Project shall:

  • Improve quality, efficiency and accessibility of health-care systems and services in target municipalities to facilitate improved treatment of migrants and other vulnerable groups. Health care system is among the most exposed segments in migration crisis. A combination of physical facilities (materials and equipment), trainings, capacity building, cohesion and support measures will improve the existing system for mutual benefit of migrants/refugees and local communities. The activities are contributing to improved public health. This is Component 1 of the Project, which is managed by WHO Component Coordinator;
  • Improve infrastructure and enhance the quality of services in municipalities impacted by increasing migration flows. A wide range of infrastructural measures contributed to better conditions of migrants/refugees and at the same time improved quality of life for local population. Improvement of physical facilities and upgrading of services have a direct positive impact and decrease concerns of local communities about the deterioration of infrastructure. This is Component 2 of the Project, which is managed by UNDP;
  • Facilitate community cohesion, inter-cultural exchange and flow of information for better acceptance of migrants/refugees in target municipalities. Closely linked to other project components, the cohesion activities are raiseing awareness of local communities about the issues that the migrant/refugees are facing and their cultural backgrounds. This is Component 3 of the Project, which is managed by IOM Component Coordinator, with participation of UNDP and WHO.

The Project components are implemented through cooperation between the participating UN agencies (UNDP, WHO, UNOPS and IOM) and under the guidance of the Project Steering Committee. The Steering Committee is chaired by the Ministry of Labor, Employment, Veterans and Social Affairs and comprised of the representatives of the Ministry of Health, the Ministry of European Integration, the Commissariat for Refugees and Migration, the Delegation of the European Union to Serbia. The Project activities are being implemented in the migration affected municipalities, including: Dimitrovgrad, Presevo, Sid, Subotica, Bosilegrad, Belgrade City, Sjenica, Tutin, Lajkovac, Loznica, Bujanovac, Bela Palanka, Pirot, Kanjiza, Sombor, Kikinda and Vranje. Under the direct supervision of the Project Manager, the Project Coordinator has the responsibility for follow up and reporting on the completed activities within Component 2 (Communal Infrastructure and Local Services) and  day-to-day management and decision-making of the Component  3 (Community cohesion) of the “Open Communities – Successful Communities” Project. The Project Coordinator`s primary responsibility is to ensure that the Project produces the results specified in the Project Document for the Component 3, to the required standard of quality and within the specified constraints of time and cost, participate in implementation of other Project activities when requested, as well as provide other assistance to national partners as requested.  

Duties and Responsibilities

The Project Coordinator supports the Project Manager in the implementation of the project activities, in accordance with prescribed rules and procedures and has the responsibility for the management of the activities under Component 3 - Community cohesion, ensuring the synergies between the activities implemented by all the project partners within Component 3.

The functions of the Project Coordinator are detailed as follows:

1. Efficient project implementation and reporting

  • Administration of the Component 2 (Communal Infrastructure and Local Services) and management of the Component 3 (Community cohesion) of the “Open Communities – Successful Communities” Project, and the timely and quality delivery of expected outputs;
  • Support the implementation of the communication strategy of the project, including support to the visibility of events organized under the project;
  • Lead the implementation of endorsed Communication Action Plan;
  • Develop and manage, in coordination with partners, a Monitoring and Evaluation Plan for the Components 2 and 3;
  • Contribute to Project Work Plans and Project reports (Progress reports including the Final report) and their presentation to the Steering Committee for review/approval;
  • Follow up Component 2 of the project and lead implementation of the Component 3 to ensure compliance with the timetable set out in the Project Document and preparation of regular updates and reports to the Steering Committee on projects’ progress, implementing issues, emerging risks/problems and proposals for necessary remedial actions;
  • Prepare of briefs, talking points and relevant materials;
  • Assume responsibilities in line with the Internal Control Framework;
  • Participate in recruitment and evaluation panels.

2. Communication and coordination with partners and beneficiaries

  • Maintain good cooperation and coordination between national counterparts, project partners and other stakeholders, pursue networking and information sharing and follow up on partnership related issues;
  • Maintain regular contacts with beneficiaries to ensure relevance and quality of projects’ outputs;
  • Provide substantive advice on key issues within the scope of respective components;
  • Coordinate meetings, training sessions, conferences and public events;
  • Prepare official correspondence for national and international partners.

3.Knowledge management

  • Identify, collect and analyze policy-related, relevant information and data;
  • Codify and provide best practices and lessons learnt, particularly linked to the areas of capacity development and national (economic, social and human) development;
  • Support activities related to assessing capacities and needs of government organizations and partners, in close collaboration with national counterparts at both central and local level;
  • Facilitate team’s learning and knowledge sharing;
  • Participate in UN Theme Group and other sectoral groups’ work, as required;
  • Performing other duties as required.

Impact of Results

Planning, implementation, monitoring and coordination of project activities within the Components 2 and 3 have a direct impact on the achievement of expected results. The achievement of projects results should contribute to increased understanding of issues that the migrants/refugees are facing, especially in the communities that are the most affected by the influx of migrants/refugees. The Project is focused to improve quality, efficiency and accessibility of health-care systems and services in target municipalities to facilitate improved treatment of migrants and other vulnerable groups. Finally, the Project should facilitate community cohesion, inter-cultural exchange and flow of information.

Competencies

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism;
  • Excellent analytical, reporting and organizational skills;
  • Demonstrates substantial experience in gender equality. Actively promotes gender equality in all Project activities.

Functional competencies:

  • Experience in managing teams and complex processes that included extensive communication, coordination and facilitation requirements;
  • Experience in partnership building at international, national, regional and local level;
  • Good application of Results-Based Management;
  • Good communication, coordination and facilitation skills;
  • Consistently ensures timeliness and quality of Project work;
  • Establishes lasting relationships and substantive dialogue with clients;
  • Treats all people fairly without favoritism;
  • Strong oral and written communication skills;
  • Demonstrates integrity by modeling ethical standards.

Required Skills and Experience

Education:

Minimum bachelor’s in social sciences or equivalent in a relevant field; Master degree is an asset.

Work experience:

  • Minimum 5 years of relevant experience in project design, management and coordination; experience with EU funded projects is an asset;
  • Demonstrated experience in the area of migration management with special emphasis on forced migration;
  • Demonstrated experience in implementation of communication-based projects inclusive of development and implementation of communication campaigns;
  • The following specific experiences will be considered an advantage: experience working in the UN system or other international organizations; experience in implementation of community,  human rights and non-discrimination based projects.

Language Requirements:

Fluent in Serbian and English.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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