Logistics Assistant - Commodity Accounting
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The job holder reports to the Supply Chain Officer, a Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.
To facilitate proper commodity management accounting functions and coordinate CBT responsibilities of the supply chain unit.
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
-Ensure commodity movements overland and inland are tracked properly.
-Support commodity management to enhance good warehouse practices.
-Post Goods Receipt Notes for all local puchases or local GCMF/P4P.
-Create TPOs, STOs and dispatches for third party movements in LESS/WINGS.
-Reconciliation and verification of service provider invoices CBT/Vouchers.
-Perform data analysis to ensure commodity accounting data and records are in compliance and aligment with supply chain activities.
-Conduct retail capacity assessments and selection of business partners as per contracting procedures.
-Perform monthly reconciliations of physical inventories against system stock and produce monthly reports flagging issues and proposing solutions.
-Checking for accuracy and approving in SCOPE on the supply chain components of all retailer payments.
-Creation and maintenance of vendors and liaise with Vendor Master and requesting units on the same.
-Support warehouse operations and stock reconciliations
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A diploma or degree in the related functional area is desirable.
At least 4 years experience in commodity management, warehousing, Supply Chain and CBT activities.
Language: Fluency in English both oral and written communication, as well as fluency in Shona/ Ndebele.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
MS Access, Database, Word, PowerPoint, Excel, Internet E-mail, Lotus Notes.
Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Ability to collect market information and process and analyse proposals in order to deliver efficiently.
Ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
TERMS AND CONDITIONS
Qualified candidates are requested to submit their application via E- Recruitment attaching a signed application letter,Curriculum Vitae& a signed Personal History Form (P11) available at http://www.unon.org/docs/P11.doc .Only short-listed candidates will be contacted for the recruitment processes.
DEADLINE FOR APPLICATIONS
Deadline for submitting applications is 26 February 2019.
Qualified female applicants who have experience in logistics/supply chain are especially encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
WFP DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING)