Executive Assistant (Human Resources)
New Delhi (India)
OBJECTIVES OF THE PROGRAMME
The Department of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organisation in the South-East Asia Region in respect of human resources management, administration, budget and finance, procurement, conference, IT services, staff security and staff medical services.
The objective of the Human Resources Management (HRM) unit in SEARO is to recruit the best qualified personnel in a timely manner; deliver effective and efficient HR services to clients in the Regional Office and Country Offices; promote a culture of staff well-being and development; and guide staff and managers through the provision of expert advice on all human resource related matters.
Description of duties
Under the direct supervision of the Executive Associate (Human Resources) and general supervision of Regional HR Manager (RPO), the incumbent will perform the following duties\:
- Recruitment of fixed-term General Service staff positions in SEARO\: Initiates actions and coordinates with relevant units for offline/online approvals for classification and issuance of vacancy notices to fill vacant positions as per stipulated guidelines; screens applications; prepares selection documentation for the members of selection panel (including reference check and verification of credentials); assists in constitution of selection panel as per guidelines and coordinates meetings of the panel; assists in conduct of written tests and interviews.
- Recruitment of Temporary General Service (TGS) staff and Temporary National Professional Officers (TNP)\: Processes requests for temporary assistance in SEARO; Coordinates with the hiring units to ensure correct and complete Appointment/Extension/Separation HRAPs are forwarded to Global Service Centre (GSC) for implementation in accordance with HR policies.
- Recruitment of Fixed-term General Service staff and National Professional Officers in WROs\: Assists in review of selection proposals for fixed-term GS and NPO positions in WROs as per guidelines and communicates with WROs in case of discrepancies before their submission to the approving authority.
- Upon completion of selection of fixed GS and NPOs , ensures correct and complete HRAPs are forwarded to Global Service Centre (GSC) for implementation in accordance with HR policies. Facilitates documentation related to reporting, pension fund, VGLI, etc.
- Roster of GS candidates\: assists in (a) maintaining roster of candidates for clerical and secretarial positions and (b) conduct and evaluation of entry level examination.
- Maintains and updates relevant policy files, status of vacant GS and NPO positions and recruitment statistics; generates periodic reports.
- Attends to queries of external and internal callers relating to employment with WHO.
- Performs other duties as assigned by the supervisor.
Essential\: Completion of secondary school.
Desirable\: University degree is an asset.
Essential\: At least five years of general administrative work experience.
Desirable\: Experience in WHO, other international organization or a UN Agency would be an advantage.
Very good knowledge of modern office procedures and practices as well as of the applicable staff regulations & rules and Manual provisions; Ability to draft standard correspondence; Ability to carry out a wide variety of tasks; Ability to use word processing equipment, knowledge of software applications an advantage.
Other skills (eg. IT)\: Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems)
- Respecting and promoting individual and cultural differences
- Producing results
- Moving forward in a changing environment
Use of language skills
Essential\: Excellent knowledge of English.
WHO offers staff in the General Services category an attractive package, which for the above position includes an annual net base salary starting at INR784,918 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
- LATE APPLICATIONS WILL NOT BE ACCEPTED.
- This vacancy notice may be used to fill other similar positions at the same grade level.
- Only candidates under serious consideration will be contacted.
- Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
- A written test may be used as a form of screening.
- The written test for shortlisted candidates will tentatively be held during 11 and 31 March 2019. Candidates are advised to make themselves available during that period.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO's operations please visit\: http\://www.who.int./
- WHO is committed to workforce diversity.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.