Human Resources Associate - (For Egyptian Nationals Only)

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security. Under the direct supervision of the Operations Manager, the Human Resources (HR) Associate serves as a member of the operations team and executes the full range of HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

In performing his/her tasks, the HR Associate ensures compliance with UN Women policies and regulations; accountability to organizational values and principles; and an enabling work environment in which staff potential is maximized. The HR Associate works in close collaboration with the operations, programme and project teams in the regional office and operations staff in other UN Agencies, UN Women Country Offices within the region and HQ staff to successfully deliver operations services.

Duties and Responsibilities

Administration of human resources:

• Under guidance organization of local recruitment processes including initial rough drafting of the job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels;
• Assist the Operations Manager in overseeing the operational and staffing requirements with responsibility in the areas of personnel administration for international and nationals, as appropriate (e.g. renewal of UNLPs, visas; extension of contracts, administration of national benefits and allowances; administration of home leave entitlements; etc.);
• Assist the Operations Manager in the preparation and monitoring of the Office Plan; in responding to audit findings and recommendations; monitoring compliance with the RCA and staff learning and development (training and workshops);
• Ensure that tools and mechanism for effective and efficient monitoring of personnel activities including monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations are implemented in Atlas;
• Prepare personnel related reports; research and draft responses to inquiries for clearance by the Operations Manager;
• Maintenance of the staffing table and organograms and monthly share staffing table with HR HQ;
• Liaise with the Human Resources Section at HQ in HR administration and staffing related matters and local UNDP HR as necessary;
• Maintain accurately and up to date personnel status files in a confidential and secure manner;
• Assume overall responsibility for attendance and leave management; record management (filing and archiving system); and mail and pouch. 

Facilitation of knowledge building and knowledge sharing:

• Facilitate the organization of training for the operations/ projects staff on HR issues;
• Sharing of lessons learned and best practices in HR;
• Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall effectiveness of the Country Programme implementation and on the efficiency and effectiveness of the human resources of UN Women. The key results also impact on the image of the organization and its ability to deliver on its mandate.

Competencies

Core Values: 

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf.

Functional Competencies:

• Ability to perform a variety of specialized activities related to HR management, entitlements and benefits, contract management and reporting;
• Strong IT skills;
• Ability to provide input to business processes re-engineering, implementation of new systems;
• Focuses on result for the client;
• Demonstrates strong oral and written communication skills;
• Remains calm, in control and good humored even under pressure;
• Responds positively to critical feedback and differing points of view, and are self-aware;
• Strictly adheres to confidentiality.

Required Skills and Experience

Education:

• Completion of secondary education is required;
• Specialized certification in HR, and/or University Degree in HRM/HRD, Psychology, Sociology, Anthropology, Ethics, Business and/or Public Administration or related fields is highly desirable, but not a requirement.

Experience:

• Six years of progressively responsible in HRM administrative experience is required at the national or international level;
• Experience in contract administration, training, staff development, counseling etc. is very relevant;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management systems.

Language:

• Fluency in English and Arabic is required;
• Working knowledge of another official UN language is an asset.

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.
• Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Make sure that you provide a valid email address for future communications.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.