Logistics Coordinator - Syria

Background

In the Middle East, NRC has over 3,000 staff dedicated to assisting people affected by conflict in Jordan, Syria, Lebanon, Iraq and Palestine. Its humanitarian interventions are based upon its programming expertise in the Core Competencies of Shelter, Education, Water and Sanitation Hygiene, Food Security, along with Information Counselling and legal Assistance (ICLA) to forcibly displaced people.  

The Syrian Crisis is well into its sixth year, but the level and intensity of conflict in the country remains high.  Humanitarian and protection needs continue to grow inside Syria as a result of the ongoing conflict and consequent complex emergency situation in which displacement is both massive and widespread. 

Position Description

The Logistics Coordinator is responsible for overall implementation of the NRC Logistics systems and procedures for the Syrian Response Office in its areas of operation. The Logistics Coordinator shall work under guidance of the Support Manager to fulfil the objectives in accordance with NRC's mandate, policies and country specific strategy. The purpose of the position is managing and mentoring the logistics team, planning, organizing and coordination of logistics and procurement duties, functions and responsibilities to ensure efficient and effective delivery of goods and services in support of programme implementation.

Specific responsibilities related to this position include: 

• Responsible for overseeing logistical and procurement activities of the Area Office.
• Co-ordinate and manage the supply and logistics support for the Syria Response Office areas of operations, including requisitioning, tendering, receiving, storing, issuing and delivering goods.
• Manage ongoing procurement and explore the options to further expand the potential procurement opportunities in the vicinities of the area of support.
• Responsible for fleet, warehouse and asset management in co-ordination with Support Manager ensuring records of NRC assets (inventory list) and stock reports are updated for all offices and warehouses.
• Assist in coordinating an efficient and effective use of the NRC contracted fleet in complex operations in insecure environments.
• Represent NRC with local authorities, other NGOs, UN and relevant stakeholders when required.
• Oversee production of the Logistics Report annexes and forward monthly to Support Manager.
• Responsible for appropriate logistical support being provided to all sub offices.
• Responsible for overseeing the flow of information in regard to changes to procurement/logistics guidelines to the Head of Offices/ Program Officers and other staff in the field offices.
• Responsible for initiating market surveys to keep purchase committee members updated at all times regarding prevailing market costs.
• Responsible for reviewing and updating standardized contracts/agreements between NRC and the supplier(s) to meet the requirement of NRC and other donors.
• Assess capacity building needs among logistics staff in collaboration with the Logistics Manager and discuss actions for implementation.
• Organize or conduct on-the-job trainings and capacity building for staff working in Logistics team. If required, recommend external trainings.
• Coordinate and maintain a supervisory role for the Logistics staff, including performance management and appraisals.
• Prepare and submit logistics reports and analysis and ensure proper filing of all support documents.
• Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, stock management and warehousing, and asset management).

Additional Information:

We welcome applications from interested and qualified candidates. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline

Duty Station: Within the Syria Response Office's area of operation. 

Duration:  We offer a contract through December 2019

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