Project Assistant

• Assessing the ways to Improve the management and delivery of VET; 
• Supporting the elaboration and implementation of best VET practices in selected areas;
• Developing the education system to support VET; 
• Establishing cooperation schemes and dialogue with private and public employers;
• Creating a pool of master trainers in plant protection sector.

• Support Project Manager and Project Officer in preparing various documents, briefs and reports;
• Assist in the review of documentation, analysis and preparation of the capacity assessment reports of grantees;
• Provide support in organizing the Steering Committee, Programme Coordination Team and Programme Management Unit meetings; 
• Assist with preparation of evaluation tools for project related activities; 
• Assist with preparation of ICPNs, ToRs, NtFs and other documents, as required; 
• Perform other duties, as required.

• Assist in information dissemination, organizing public/media events and campaigns to raise project awareness; 
• Conduct daily media monitoring and provide timely written briefs on major developments;
• Ensure proper donor and UNDP visibility during all public events; 
• Prepare draft press releases, communication kit for the project and other communication materials;
• Advise grantees on visibility issues and facilitate approval of their visibility materials; 
• Perform other duties, as required.

• Set up and update the filing system related to all project documents, including sub-projects in close coordination with the administrative/financial assistant and project officer;
• Update regularly the project’s database of key stakeholders and interlocutors; 
• Prepare written responses to inquiries, ensuring correctness in terms of format, grammar and spelling;
• Conduct correspondence with potential partners and individuals on the results of their applications;
• Make appointments and arrangements for meetings, as needed;
• Prepare background information for external consultants/ visitors to the project, as needed; 
• Prepare and disseminate invitations to project events, agendas, various information, as needed;
• Perform other duties, as required.

• Leadership - Ability to persuade others to follow:
  • Recommends options for addressing work challenges;
  • Engages with other to address job opportunities and challenges.
• Communication and Relationship Management - Ability to listen, adapt, persuade and transform:
  • Understands, explains and shares information on assigned tasks with accuracy and clarity;
  • Demonstrates regular and consistent communication frequency with supervisor and colleagues;
  • Proactively shares information within and across teams.
• Innovation - Ability to make new and useful ideas work:
  • Analyzes complex technical materials (including data) and makes concise, relevant recommendations;
  • Contributes reliable production of knowledge services and transactions;
  • Embraces new methods.
• People Management - Ability to improve performance and satisfaction:
  • Recognizes potential road blocks to completing tasks and seeks guidance from supervisors to address issues;
  • Based on formal and informal feedback received, takes action to address areas for growth and improvement.
• Delivery - Ability to get things done while exercising good judgement:
  • Meets goals and timelines for delivery of products or services;
  • Embraces expanded responsibilities and challenges self to excel;
  • Accepts responsibility for the outcomes of own work;
  • Seeks to deepen awareness of organizational policies and procedures and how to interpret directives and requests, in consultation with supervisors and colleagues.

• Ability to extract, interpret and analyze large amounts of data;
• Ability to multitask and prioritize;
• Highly accurate and detail oriented;
• Proficiency in IT skills demonstrated; 
• Resourceful in finding solutions.
• Excellent interpersonal and strong communication skills;
• Ability to work in an international and multicultural environment demonstrated;
• Strong organizational and time management skills, ability to meet deadlines while producing accurate outputs;
• Ability to work as a member of a team;
• Ability to build strong relationships with clients;
• Ability to approach work with energy, commitment and a positive, constructive attitude;

• University Degree in Social Sciences, Business or Public Administration, International Relations or a related discipline.

• At least 3 years of relevant work experience in development, networking, partnerships building and/or project support service;
• Work experience in the field of education will be a strong asset;
• Theoretical and applied knowledge of Results Based Management will be a strong asset.

• Excellent command in written and spoken English and Russian.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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