UNDSS - Identification and Access Programme Assistant

Under the overall guidance and supervision of the Chief Security Adviser (CSA), Deputy Chief Security Adviser (DCSA) and FSCO, the Identification and Access Programme Assistant implements tasks related to the UN Identification programme management, maintenance of UN personnel lists and fulfill other related duties.

• Issue ID cards in accordance with UN Standard Operating Procedures;
• Receive requests from all UN Agencies, Funds, Programs and Organizations (AFPO) in Syria for UN identification cards processing;
• Program access privileges to ID cards;
• Maintain up-to-date ID card database;
• Ensure that all ID cards producing equipment and software is in good order and runs smoothly;
• Maintain UN personnel lists for all UN AFPOs operating in Syria as required;
• Maintain warden lists and keep an update of information related to UN personnel residences;
• Arrange appointments, receive visitors, places and screen telephone calls and answer queries with discretion;
• Maintain up-to-date lists of AFPO authorized signatures;
• Verify the integrity of documents;
• Responds to sensitive and confidential issues that require a high level of discretion;
• Compiles information into files and reports for administrative references;
• Maintains the Clerk's Office items;
• Provide general administrative assistance to the CSA/DCSA/FSCO;
• Communicate information to UN personnel as required;
• Maintain up-to-date contact list;
• Operate the SMS advisory notification software;
• Responds to UN Staff questions about Identification and Access Programme policies and procedures;
• Fulfill any other functions/duties assigned by the CSA/DCSA/FSCO.

Impact of Results

The key results have an impact on the accurate and timely implementation of the overall UN security programme at the country level.

Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity.

Planning and Organizing:

• Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with minimum supervision. Ability to work under pressure or in crisis situations. Availability to travel within the area of responsibility.

Creativity:

• Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas.

Teamwork:

• Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Communication:

• Proven and sustained communication (verbal and written) skills.

Client orientation:

• Ability to establish and maintain productive partnership with clients by gaining their trust and respect.

Education:

• A first level university Degree in IT or, or Secondary education. 

Experience:

• with 2 years of experience in security or IT context or related field of work. Prior experience with the UN system or an international NGO is an advantage.
• Or HS with at least 5 years’ experience in security or IT context or related field of work. Prior experience with the UN system or an international NGO is an advantage.

Language Requirements:

• Fluency in verbal and written Arabic and English languages.

Other Skills and Requirements:

• Knowledge of ID card management.
• Experience in diplomatic security, protection and intelligence considered an asset.
• Solid computers skills (MS Word, Excel, Access and Power Point).
• Precise verbal and written communication, with particular attention to details.
• Ability to learn and to operate new software;
• Ability to travel.
• Female applicants are encouraged to apply.

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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