Programme Assistant (HACT), GS-5, Jakarta, Indonesia, Post #109545 - Temporary Appointment (for Indonesian only)

UNICEF Indonesia is seeking a Programme Assistant (Harmonized Approach to Cash Transfer/ HACT) who will work specifically on HACT support issues, for both the regular country programme, as well as emergency response activities. The incumbent will perform a variety of information gathering and administrative services in support of HACT with implementing partners, including support to managing the partnership database in eTools (the new corporate implementing partner management system). Under guidance of the supervisor and unit chief, the incumbent will be expected to work closely with other UNICEF clusters to maintain HACT related plans, documents and systems on a daily basis.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Quality of Life

A steadily growing economy isn't benefiting all. Half the population still lives in poverty and children's changes can vary dramatically depending on their families’ wealth or where they live.

For more information, visit the UNICEF Indonesia Country Office website: https://www.unicef.org/indonesia/

How can you make a difference?

Title: Programme Assistant (Harmonized Approach to Cash Transfer/ HACT)
Level: GS-5 (General Service Category)
Type of Contract: Temporary Appointment (364 days)
Duty Station: Jakarta, Indonesia

Under the supervision of the Planning and Budget Specialist (Planning, Monitoring and Evaluation Unit), the Programme Assistant (HACT) will work specifically on HACT support issues, for both the regular country programme, as well as emergency response activities. The incumbent will perform a variety of information gathering and administrative services in support of HACT with implementing partners, including support to managing the partnership database in eTools (the new corporate implementing partner management system). Under guidance of the supervisor and unit chief, the incumbent will be expected to work closely with other UNICEF clusters to maintain HACT related plans, documents and systems on a daily basis.

MAIN TASKS AND RESPONSIBILITIES:

1. Support the implementation of HACT procedure and policy

• Collect and maintain information on implementing partners, e.g. update the list of UNICEF partners in the assurance plan and compile information on the estimated annual planned amount (from partnership agreements and workplans).
• Collect and file assessment reports for active implementing partners and note the correspondent risk in the assurance plan.
• Monitor the status of HACT assurance activities and provide analysis as required for reporting.
• Maintain information from assurance activity reports, including follow up actions. This information will be maintained in the corporate eTools partnership database, specifically financial assurance module (for spot checks) and trip management module (for programmatic visits).
• Provide support to the supervisor (HACT focal point) in preparing background materials and analysis to be used in meetings and trainings on HACT.
• Provide support to specific administrative functions for programme activities, including through field visits, programme monitoring visits, and partner meetings.
• Participate in the internal spot check roster team. Contributes to the conduct of spot check activities as per the assurance plan.

2. Support to partnership management, monitoring and reporting of results

• Support the programme team (through PM&E unit) in transition of manual processes to the online partnership management system (eTools). This includes updating partner data, updating of the assurance plan based on workplans and partnership agreements, logging of completed assurance activities, automation of assurance KPIs, and tracking of follow-up actions (for spot checks and programmatic visits).
• Regularly maintain the office-wide programme activity workplan, for implementing partners and other technical or supply assistance types. Work closely and collaboratively with programme colleagues to regularly collect and update information on the workplan.

To qualify as an advocate for every child you will have…

• A first university degree in one of the following fields: accounting, social sciences or project management; relevant professional experience may be considered in lieu of the degree
• Minimum of 5 years work experience in finance, accounting or project management
• Experience in conducting or being part of a team for financial assessment/audit activities
• Have good analytical skills
• Strong presentation and facilitation skills
• Knowledge of UNICEF-supported programmes, the programming context, and the UN HACT Framework, would be an advantage
• Fluency in English and Indonesian is required. 

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. This vacancy is open for Indonesian national only.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure accuracy and completeness. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.