Programme Management Assistant
New York City (United States of America)
Org. Setting and Reporting
This position is located in the Office of the Secretary-General’s Envoy on Youth in the Outreach Division of the Department of Global Communications. The Office was created at the initiative of the Secretary-General to help advance UN programmes related to youth. The incumbent reports to the Secretary-General’s Envoy on Youth.Responsibilities
Under the direct supervision of the Secretary-General's Envoy on Youth, the incumbent is responsible for the following duties:
Assists the Secretary-General’s Envoy on Youth in the planning and organization of activities related to supporting the United Nations Youth Strategy, including the Envoy’s participation in international youth conferences and other fora;
Monitors the status of contributions to the Trust Fund for the Office of the Secretary-General’s Envoy on Youth, and follows up with various internal offices to obtain necessary clearances. Also obtains the necessary approvals for expenditures and monitors all expenditures to be charged against the Trust Fund;
Liaises with the Department of Economic and Social Affairs, UN funds and programmes and UN specialized agencies who are part of the Inter-Agency Network on Youth Development to share information and coordinate activities;
Corresponds with senior officials, including Member States, and media, related to the Envoy’s meetings and official missions abroad. Performs a variety of administrative duties including maintaining the Envoy's calendar, preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, visa applications, etc.);
Drafts correspondence for the Youth Envoy, and compiles relevant background information for her participation in conferences and events; including recording of video messages and participation in Google+ Hangouts;
Provides general office assistance, including responding to information requests and inquiries about the activities and role of the Envoy on Youth; organizing meetings, maintaining files and records and handling routine administrative tasks.
Provides guidance/training to new staff/UN Volunteers and interns.
Performs other duties as assigned.
Professionalism: Knowledge of administration, policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
High school diploma or equivalent is required.Work Experience
Five years of experience in programme or project administration, technical cooperation or related area. Experience in supporting Human Resource management activities is desirable. Prior working experience at the UN or other international organizations is also desirable.Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; Knowledge of another official United Nations language is desirable.Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.Special Notice
The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.