Project Officer

Vacancy Announcement VA19P029V01 ProjectOfficer

EUROMED Migration IV(EMM4)

PostingDate: 1 March 2019 st

DeadlineforApplications: 1 April2019

DutyStation: Valletta,Malta

Start Date: 1 May2019

Contract Duration: 11 Months (withpossibilityofextension) Type of Post: Local

OrganisationalOverview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment, integrity, partnership, respect, and innovationinactionsanddecisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the Project Officer for the EUROMED Migration IV (EMM4). The overall objective of EMM4, a project financed by the European Union and implemented by ICMPD, is to support EU Member States and ENI Southern Partner Countries in establishing a comprehensive, constructive and operational dialogue and co-operation framework, with a particular focus on reinforcing instruments and capacities to develop and implement evidence-basedandcoherentmigrationpolicies.

In order to achieve this objective, EMM4 builds upon the results of the first three phases of the

project (2004-2015) and tailors its activities around two pillars: the first pillar facilitates effective North-South and South-South regional dialogues and co-operation in the four main fields of migration (legal protection, irregular migration, migration and development and international protection). The second pillar focuses on capacity-building by applying a new outcome-oriented approach that includes sub-regional activities, tailor-made national training programmes and a targeted technical assistance package for small-scale concrete actions for committed partners. Both pillars are supported by ahorizontal and cross-cutting thread aimed at accumulating evidence-based knowledge and establishing effective communication in order to contribute to a more balanced narrativeonmigration.

Pleasenotethatthispositionissubjecttoapprovalandavailabilityofprojectfunds.

1Job Description:

The Project Officeris responsible for the implementation and coordination of project activities. S/he supports planning of project activities and coordinates implementation in collaboration with project stakeholders,beneficiaries,expertsandpartners.

The Project Officer administers project inputs according to the approved project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes as well as partnerand donor agreements. S/he is responsible for a timely achievement of high-quality outputs within the assignedareaofwork.

The Project Officerplans, organises and supervises the work of experts and contractors ensuring high quality and timeliness of theiroutputs. S/he contributes to production of substantive project content and prepares inputs to donor and other substantive reports. The Project Officer contributes to overall planning of the project and participates in project communications activities preparing content and inputs. The Project Officer assesses project results and formulates inputs to the developmentofnewinitiatives.

The Project Officer works under the supervision of the Project Manager and in close collaboration with other project team members, particularly the project assistant(s), and project experts. S/he cultivatescontactswiththeprojectstakeholdersandpartnersattheworkinglevel.

Tasks and Responsibilities:

1. PlanningandImplementationofActivities:

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuringthetimelyaccomplishmentofworkoutputs;

Identify bottlenecks. Propose solutions and corrective action when required and take action to implement;

Analyse and synthesise information for implementation of project activities and coordinate taskswithpartnersin theassignedareaofwork;

Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants schemes.PrepareinputstoTermsofReferencesandspecifications;

Organiseconsultantselectionprocessesandinterviewpanels;

Participateintenderevaluationsasa memberoftheevaluationpanel;

Coordinate work of experts, consultants and contractors ensuring that content and outputs are producedtimely,accordingtoprojectworkplanandICMPD´s qualitystandards;

Organise project events, meetings, workshops and other activities in line with project’s work planin theassignedareaofwork.Draft agenda,identifyparticipantsandresourcepersons; Prepare background materials for project events such meeting folders and inputs to speechesandpresentations;

Contribute to Monitoring and Evaluation tasks, reviews and develop monitoring and evaluationtoolsaccordingtoprojectrequirements;

Contribute to development of the project’s communications and visibility plan. Prepare and coordinatepreparationofinputstoitsimplementation;

Draft projectcorrespondence;

Updateprojectcontacts database;

Maintainup-to-dateprojectinformationincludinginICMPDprojectmanagementtool; Keepprojectassistant(s)informedabouttheprojectimplementationprogress.

22. ProjectAdministrationandCompliance:

Regularly monitor expenditures and disbursements for the assigned area of work to ensure that budgetallocationsarenotexceeded.Take correctiveactionasrequired;

Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultantmanagementprocedures;

Initiateandfollow-uponprocurementprocessesaccordingtoICMPD`s procurementrules; Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultant’sperformancemanagementsystem;

Maintainprojectdocumentationelectronicallyandonphysicalfile.

3. ProjectContent,ReportingandContributiontoProjectDevelopment:

Review,commentuponandreviseworkoutputs ofconsultantsandcontractors;

Prepareinputstoprojectreports,presentations,briefs;

Contributetoproductionofprojectcontentby:

- Compilingdata,informationandundertakingdeskstudies;

- Drafting documents and inputs to documents according to ICMPD´s quality

standards;

- Disseminatingfindings.

Contribute to review and assessment of project results by identifying and recording best practices/lessonslearned;

Contribute to development and formulation of inputs to new project concepts, proposals, workplansand budgetsasrequested.

Key Results:

Project activities in the assigned areaof work organised and implemented according to work plan;

Project inputs administered according to ICMPD´s rules and processes and donor requirements;

Processes with external stakeholders, partners, consultants and contractors managed promptly;

Deliverablesofprojectconsultantsandcontractorsmonitoredandcontrolled;

Financial expenditures on activities level controlled and maintained within the budgetary limits;

Qualitativeandtimelycontributionsforformulationofprojectcontentprovided; Qualitative contributions made towards assessment of project results and identification of lessonslearned.

Incumbent Profile:

A minimumof3yearsofposition-relevantworkexperienceinthefieldofmigration; Substantiveknowledgeofmigrationissues;

3 Solidanalytical,draftingandorganisationalskills;

Good communicationsandproblem-solvingskills;

Experienceinstakeholderrelationsmanagement;

Supervisoryexperienceinmanagementofexpertsasrequiredbytheposition;

Professionaltraininginprojectcyclemanagementinanasset

StrongICTskillsinMS applications.ExperiencewithSAPisanasset;

Willingnesstotravel.

CorporateQualifications:

Experienceininternationalcontext;

Proficiencyin(verbal/written)English,proficiencyinFrenchand/orArabicisan asset; Master´s degreerelatedtotheareaof work.

Compensation:

AdditionalbenefitsincludeHealthandAccidentInsuranceandsixweeks’annualleave.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies.

Please note that in the course of the online application, the motivation letter and personal CV must be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received afterthe published deadline, and offline applicationssubmittedviaemail,faxorpost,willnotbeconsidered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expectedtobeavailableforapersonal/telephoneinterview.

In theeventofatechnicalissuewithyourapplication,pleaseemailrecruitment@icmpd.org. GeneralInformation:

ICMPDretainsthediscretiontore-advertisethevacancyorto canceltherecruitment.

This position may entail frequent travel to high risk areas at short notice for the execution of the tasksand duties,whichmaywarrantadherencetosecurityprotocols,and/orhealthprocedures. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidence supporting the educational and professional experience record as pertheirapplication. This isa mandatoryrequirementforEuropeAidtenders.

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