Associate, Country Program - PNG (KOICA)
Papua New Guinea (Papua New Guinea)
Associate, Country Program - PNG (KOICA)
This position is based in Port Moresby, PNG, within the CCDA. The Associate will assist in the coordination and implementation of the PNG component of the capacity building project “Capacity building to strengthen sustainable implementation of renewable energy technologies for rural energy access”. The goal of the project is to contribute to increased energy access and reduction of CO2 emissions through sustainable use of natural resources and renewable energy technologies in rural areas in Fiji, Vanuatu, Solomon Islands and PNG. The project aims to accomplish this by organizing and conducting training sessions in rural areas of all four countries for local government officials, traditional/community leaders, women and vulnerable groups, youth, and local technicians. Trainers will be centrally trained and dispatched to rural areas to deliver the training. In PNG, training will be conducted in selected districts, wards, and communities in the Central Province.
The Associate will support project implementation in PNG from an administration and technical perspective. The primary role of the Associate is to be responsible for maintaining and verifying project/output level budget execution and controls in line with GGGI policies and work plan; setting up procurement plans, hiring and onboarding plans, contract management in keeping with GGGI policies, standards and donor requirements. He or she will apply specialized conceptual knowledge regarding renewable energy, energy efficiency, community development, and participatory approaches and will assist in the coordination and implementation of project activities with the GGGI team in PNG and the GGGI team in Suva, Fiji, in partnership with PIDF where needed. The Associate, under supervision of the Senior Officer – Regional Pacific Program in Suva Fiji, will provide day-to-day technical support internally as well as to the relevant government counterparts. The Associate will assist in coordinating the development of training materials, coordinate with project partners, provide technical inputs where needed, and provide a wide range of contributions in support of delivery of activities and outputs of the capacity building project.
The role of Associate is to ensure process integrity in specific project/output delivery, full meeting of established institutional policies, standards and donor requirements across budget execution, procurement & HR processes implementation and other operational functions.
The Associate will be responsible for the following tasks:
- Monitors and reports on project and workstream activities to ensure efficiency and consistency with established work plans to support project management
- Supports the monitoring of project budget and tracks expenditures
- Collects data and carries out project reporting using GGGI templates and online systems
- Reviews project activities, develops activity plans and timelines
- Monitors project implementation through site visits, identifying operational issues and solutions, and other operational functions as relevant
- Support the implementation of a specific part of a project under guidance of his/her manager
- Provides technical input to support project output delivery, for example compiling research case studies and other illustrative materials
- Supports country-level communications and outreach campaigns for the project
- Works closely with national and sub-national counterparts to build cooperative relationships and establish GGGI as an effective partner
- Applies sufficient technical skills to acquire relevant information/knowledge from a variety of sources which are often difficult to access, in support of delivery of a good quality output
- Understands project methodologies and is able to provide a wide range of contributions in support of delivery of activities and outputs of the project
- Identifies issues and risks that will affect the delivery of the project and reports to the manager with suggested solutions
- Communicates project needs to service providers/suppliers and ensures that services/products are delivered in line with established agreements.
- Understands the project cycle and is able to organize his/her work to ensure that deliverables are provided in a timely manner to support subsequent work and consistent with the workplan and project cycle
- Maintains a project filing system online (using tools such as Sharepoint) and safeguard standards of reporting/documentary quality to support reporting to donors and project stakeholders
- Consolidates financial documentation for the project and ensures accuracy of project financial reporting.
- Assists with identification of communities to be trained in PNG, in coordination with PIDF and national counterparts.
- Supports hiring and managing of individual consultants / community trainers, and coordinates with national, sub-national local government and traditional leadership networks to reach the target groups and establish the project working arrangements with local government and targeted provincial, district, island, and community institutional structures.
- Assists with development of training materials, carrying out pre-implementation surveys, visiting target sites, carrying out local training sessions, and participating in regional workshops as needed
- Assesses delivery issues and works with national counterparts to build common understanding and coordination on project activities
- Prepares communications materials (media releases, website content etc.) to a high quality
- Willing to travel to project sites within PNG and to Fiji if necessary
- Postgraduate degree in a relevant field, such as public administration, project management, development economics, community engagement, environmental studies/natural resources, development studies, engineering, education, etc.
- Exceptional analytical and quantitative skills, alongside strong synthesis and strategic thinking skills
- At least 3 years relevant experience (international development, community development, project management, etc.)
- Experience in community development, participatory approaches, or local training delivered in PNG
- Experience in the energy sector, particularly renewable energy, energy efficiency, or climate change projects would be an advantage
- Project delivery experience, including managing the delivery of results on time and on budget
- Candidate must have excellent communication and writing skills in English
- Fluency in Tok Pisin Pidgin is required, and fluency/familiarity with other local languages would be an advantage.
- Candidate must have an excellent standard of computer literacy, including Word, Excel, Outlook, Powerpoint and online tools (e.g. Sharepoint, Dropbox, etc.)
- Strong analytical skills and strong report-writing skillsTeamwork and creative problem-solving abilities
- Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment
- Strong stakeholder engagement and communication skills
- Proven experience leading or supporting project delivery, i.e. managing/supporting the delivery of results on time and on budget
- Experience working with developing countries within the climate change/green growth sector
- Experience working in PNG in a relevant sector/organization is a must
- Understand and actively supports GGGI's mission, vision and values
- Promotes an organizational culture of trust, transparency, respect and partnership
- Can process and share information easily and excellent at problem solving
- Can manage emotions and stress positively, builds rapport and resolves conflict easily
- Promotes creativity and innovation among staff