Assistant -Laos Country Program

Engagement

• Supports program activities with preparation for, organization of, or processing of meetings and/or workshops;
• Provides general support to the program activities where necessary
• Updates the Country Team, and/or Program Unit on project status and up to date data repository and document archives, asset inventory, and maintain stakeholder contacts;
• Supports all procurement processes and recruitment related activities;
• Explains logistics procedures and requirements for external partners who participate in GGGI workshops and meetings;
• Explains the procedures, policies and tools of all operational transactions for project/output delivery in line with GGGI protocols and GoL policies; 
• Assists in the preparation of briefing materials, presentations and reports;
• Liaises and develops relationships with partners and stakeholders whenever necessary.

Delivery 

• Generate and maintain an up to date program data repository of the country program by compiling, cleaning, sorting out and calibrating all program related data including monitoring of the work plan and budget;
• Compile and file all program related documents for document archives (inventory, library) both electronically (soft copies of final deliverables on share point) and as hard copies;
• Support program activities with preparation for, or processing of, meetings or workshops;
• Support in the preparation of internal coordination meetings including note taking;
• Provide logistics arrangements in respect to workshops, meetings and missions;
• Provide general support to the program activities whenever necessary including translation services to support effective project implementation;
• Assist in the verification of receipt and accuracy of documents, approvals, signatures to ensure compliance with relevant legal, financial and other requirements.

Qualification 

• A Bachelors degree in relevant field or equivalent experience;
• 1 – 3 years of relevant administrative work experience would be an asset;
• Understanding of official protocols and government processes in Lao PDR;
• Demonstrated ability to use web-based administrative systems and MS Office;
• A passion for green and/or low carbon development;
• Strong oral and written English, fluency in Lao and ability to translate between the two languages is essential;
• A proactive attitude, with an ability to innovate in finding solutions;
• Highly organized with a keen eye for detail and the ability to multi-task;
• Ability to work under pressure and meet tight deadlines;
• Strong interpersonal skills and the ability to work with multi-cultural and multidisciplinary teams;
• Commitment to gender equality.

Functional 

• Provide day-to-day administrative and logistics support to GGGI Lao country program. Including finance and accounting;
• Provide general support to the program activities where necessary including translation services to support effective project implementation;
• Provide support to all procurement and recruitment related activities

Corporate 

• Understands and actively supports GGGI's mission, vision and values.
• Promotes an organizational culture of trust, transparency, respect and partnership.
• Processes and shares information easily and is excellent at problem solving.
• Manages emotions and stress positively, builds rapport and resolves conflict easily.
• Promotes creativity and innovation among staff.