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  • Organization: UNDP - United Nations Development Programme
  • Location: Nairobi
  • Grade: NO-B, National Professional Officer - Locally recruited position - Junior level
  • Occupational Groups:
    • Project and Programme Management
    • Operations and Administrations
  • Closing Date: 2019-03-22

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Re-advertisement - Programme Quality and RBM Analyst

Nairobi (Kenya)

Background

Under the direct supervision of the Partnerships and Resource Management Specialist (Team Leader), the Programme Quality and RBM Analyst, will be responsible for implementation of the UNDP monitoring and result-based management policies and strategies in the Country Office (CO). The specific tasks include establishing and maintaining an integrated planning and monitoring system, supporting results-based management of the country programme, management of the country programme evaluations, and provision of management support services to the CO senior management, programme and operations units.

The management support services include corporate monitoring and evaluation processes, capacity building for results-based management and programme support services such as resource planning and management, annual target setting, budgeting, delivery/expenditure reporting, and cost recovery.

The Programme Quality and RBM Analyst, works in close collaboration with the Resources Management Associate in the Partnerships and Resources Management Unit. S/he also works with the UNDP programme and operations teams, programme staff in other UN agencies, UNDP HQ staff and Government officials, technical advisers and experts, multi-lateral and bi-lateral donors.

The incumbent directly underpins country office high performance extending the reach and rigor of quality, ethical and client facing management practices to programme and operations support activities, including continuous team learning, and models an approach to support services characterized by technical excellence, pride in accountability and high regard by users and clients. 

Duties and Responsibilities

Summary of Key Functions:

  • Management of country programme and projects planning, monitoring and reporting systems and processes
  • Management and follow up on the country programme reviews and evaluations  
  • Ensure results-based management of Country O ice programmes and projects in accordance with UNDP Programme and Operations Policies and Procedures  
  • Manage the Support capacity building of programme and project staff in RBM and M&E

Management of country programme and projects planning, monitoring and reporting systems and processes

  • Develop monitoring policy, protocols and tools for the country programme and projects
  • Develop an integrated, web-based programme and project monitoring system in line with UNDP corporate tools and international best practices
  • Manage the implementation of the CO monitoring system through training and back up support to programme and project teams/M&E Officers  
  • Establish a system to ensure regular project monitoring and spot checks and follow up on the implementation of recommendations by the programme and project teams

Prepare CO Result Oriented Annual Reports and other periodic reports for the government and stakeholders

Management and follow up on the country programme reviews and evaluations  

  • Develop and support the implementation of the CO Evaluation Plan
  • Provide advisory services to programme and project staff on project evaluations, including through review of terms of reference, evaluation methodology and draft reports  
  • Design, commission and manage CO programme/outcome evaluations and contribute to UN joint reviews and evaluations  
  •  Establish a system to follow up on the implementation of evaluation findings and recommendations with programme and project managers

Ensures results-based management of Country Office programmes and projects in accordance with UNDP Programme and Operations Policies and Procedures through effective management and supervision of the Management Support Unit focusing on quality control of the full cycle of programming from formulation to implementation achieving the  following results:

  • Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
  • Contribution to the design and formulation of CO programme
  • Contribution to strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations.
  • Effective monitoring, measuring the impact of the CO programme and evaluation. Constant monitoring and analysis of the programme environment, timely readjustment of programme.
  • Support the implementation of follow up on audit recommendations.
  • Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
  • Support CO management decision making and compliance with corporate programming and reporting requirements by preparing and sharing programme quality dashboards.
  • Review project Annual Work Plans and Progress Reports and ensure consistency with country programme and UNDP Programme and Operations Policies and Procedures Support planning, budgeting, implementing and monitoring of projects, tracking use of financial resources in accordance with UNDP rules and regulations
  • Advise and lead programme and project teams on the implementation of UNDP National Implementation Manual and UNDG Harmonized Approach to Cash Transfers to Government and Non-Government implementing partner.
  • Coordinate the preparation of HACT and implementation of assurance plan
  • Monitor the implementation of HACT and recommend solutions to challenges in implementing HACT
  • Conduct spot checks with Implementing Partners and report on findings

Support capacity building of programme and project staff in RBM and M&E and facilitation of knowledge building and management focusing on achievement of the following results:

  • Maximize the use of RBM tools and M&E systems through training sessions and need-based guidance and support to the programme and project teams  
  • Enhance impact and beneficiary monitoring at the project level  
  • Promote knowledge sharing for development and organizational effectiveness of the CO  
  • Create cohesion and synergies between Programme and Operations Teams, as well as between the CO and projects identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
  • Trains office and IP staff members as appropriate on HACT implementation
  • Prepare an operational guide for Implementing Partners on the Implementation of HACT.

Competencies

Core:   

Innovation

  • Ability to make new and useful ideas work;

Level 4: Adept with complex concepts and challenges convention purposefully.

Leadership

  • Ability to persuade others to follow;

Level 4: Generates commitment, excitement and excellence in others.

People Management

  • Ability to improve performance and satisfaction.

Level 4: Models independent thinking and action

Communication

  • Ability to listen, adapt, persuade and transform  

Level 4: Synthesizes information to communicate independent analysis

Delivery

  • Ability to get things done while exercising good judgement

Level 4: Meets goals and quality criteria for delivery of products or services.

Technical/Functional:  

Data Measurement

  • Ability to set goals and indicators and to interpret and synthesize results into usable information to inform policy, strategy, and/or action. 

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Strategic Planning

  • Ability to make decisions that align with strategy, vision, and mission.

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.

Risk Assessment

  • Knowledge of risk assessment methodologies and ability to determine degree of risk and apply to strategic and/or practical situation.

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.

Results-based Management    

  • Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results.

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.

Monitoring and Evaluation

  • Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations.

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.

Knowledge Facilitation    

  • Ability to animate individuals and communities of contributors to participate and share.

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.

Required Skills and Experience

Education: 

  • Master's or Bachelor’s degree in economics, business management, social policy, public policy, politics, development studies or a related area.

Experience:

  • Master’s with 2 years or Bachelor’s with 4 years of relevant experience in working with quality assurance instruments and results-based management models;
  • Experience in programme management and multilateral development stakeholders;
  • Experience in the usage of computers and office software packages (MS Word, Excel etc.) and advance knowledge of spreadsheet and database packages;
  • Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Atlas).

Language Requirements:

  • Fluency in English;
  • Knowledge of other UN official language is desirable.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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