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  • Organization: UNDP - United Nations Development Programme
  • Location: Butwal
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2019-03-23

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Programme Associate

Butwal

Background

UNDP has been supporting the Nepalese people in their struggle against poverty since it opened an in-country office in 1963. Much of this support has gone to building up the capacity of government agencies, civil society and community groups to fight poverty, and to bringing these groups and Nepal's development partners together to design and implement successful projects to contribute to the achievement of Nepal’s development objectives.

In parallel to the roll-out of its new Country Programme, 2018-2022, UNDP Nepal is reorganizing internally and moving towards strategically repositioning UNDP’s contributions in support of the Sustainable Development Goals and collaboration with national development partners.  Nepal is transforming itself in a federal state as per its new Constitution which has implications for how UNDP engages with national and sub-national authorities.  Meanwhile, Nepal’s GNI continues to grow, making graduation from LDC status a scenario for which UNDP needs to begin planning and adapting to different models of development cooperation.

Under the guidance and direct supervision of the Head of Field Office, the Programme Associate ensures effective delivery of the project by entering and managing data and supporting project implementation consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving issues and exchange of information.
 

Duties and Responsibilities

1.    Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

  • Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, effective application of RBM tools and establishment of management targets;
  • Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements;
  • Full compliance of administrative activities with UNDP rules, regulations, policies and strategies.

2.    Provides effective administrative support to the Field Office through:

  • Review of NIM projects Financial Reports;
  • Submitting requests for creation and approval of PO and non-PO vouchers as well as vendor creation with supporting documentation to GSSU. Timely corrective actions on payment vouchers if/as requested by GSSU;
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas for development projects;
  • Combined Delivery Report (CDR) finalized and signed;
  • Draft correspondence relating to Unit. Maintains policy, confidentiality and general management files;
  • Organization of workshops, conferences, retreats;
    Coordination of all arrangements for travel and logistics of Unit;
    Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports, as required.

3.    Maintenance of administrative and financial control in the Field Office, through:

  • Maintenance of administrative control records such as commitments and expenditures;
  • Confirmation of availability of funds prior to review by supervisor;
  • Proper control of supporting documents of funds and activities;
  • Provision of the information for the audit.

4.    Supports facilitation of knowledge building and knowledge sharing in the Field Office through:

  • Organization of trainings for the projects staff on programme related issues;
  • Synthesis of lessons learnt and best practices in programme;
  • Sound contributions to knowledge networks and communities of practice.
     

Competencies

Core    
Innovation
Ability to make new and useful ideas work  

 Level 3: Adapts deliverables to meet client needs

Leadership
Ability to persuade others to follow    

Level 3: Proactively seeks and recognizes contributions of others

People Management
Ability to improve performance and satisfaction    

Level 3: Appropriately involves team in different stages of work and decision-making

Communication
Ability to listen, adapt, persuade and transform  

Level 1: Reliably and consistently interprets information and instruction correctly

Delivery
Ability to get things done while exercising good judgement     

Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional

Operational Efficiency
Ability to identify and execute opportunities to improve operational efficiency    

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Quality Assurance
Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled    

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Office Administration
Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs    

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Team Building
Ability to work effectively with diverse groups of professionals towards common goals    

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Client Orientation
Organises and prioritizes work schedule to meet client needs and deadlines    

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work




 

Required Skills and Experience

Education:

  • Completion of Bachelor’s degree in Business Administration, Public Administration  or relevant fields

Experience:

  • 5 years’ relevant work expereince  in administrative and programme  management.  

Computer skills:

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Knowledge of spreadsheet and database packages, experience in handling of web based management systems.
     

Language Requirements:

  • Fluency in English and Nepali

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieve workforce diversity (in terms of nationality, minority groups, caste/ethnic groups, persons with disability etc.) and has a policy to have gender balance among staff at all levels.  Qualified female candidates and candidates particularly from disadvantaged and socially excluded groups are strongly encouraged to apply.

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